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Health Services Laboratories

Medical Secretary

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This job is now closed

Job summary

This is an exciting opportunity for an enthusiastic, motivated individual with proven Medical Secretarial skills to join our well established, friendly Cellular Pathology reporting team.

You will provide strong medical secretarial/administrative support and therefore candidates must be able to work as part of a team as well as independently and have a strong background in diagnostic reporting and administration within the NHS/Private clinical environment. You should also be able to work accurately and methodically and be able to work under pressure whilst maintaining composure.

Main duties of the job

This role will help you cement and progress your existing experience working within the healthcare sector. Main duties of the job You will provide a high quality, proactive and effective secretarial/administrative service to the consultants and registrars within the diagnostic team under the supervision of the Office Manager. You will be asked to undertake a range of administrative and secretarial duties, such as transcribing of dictation, report typing and telephone queries. This role requires strict attention to detail and the ability to prioritise your workload and use your own initiative under the managers guidance. Your work must be of a high standard and you must have the ability to maintain confidentiality and be familiar with the General Data Protection Regulation (GDPR). We are looking for someone who is self-motivated, able to multitask and is keen to learn.

About us

Health Services Laboratories(HSL) is a progressive partnership betweenThe Doctors Laboratory,Royal Free London NHS Foundation Trust(Royal Free London) andUniversity College London Hospitals NHS Foundation Trust(UCLH).

Our purpose is to deliver medically-led diagnostics, innovation, value and long-term investment to healthcare. We combine The Doctors Laboratorys long standing, specialist pathology expertise with the Royal Free London and UCLHs internationally recognised heritage of continual research, development and academic excellence. We maintain rigorously high standards of quality, whilst also delivering efficiencies to healthcare through careful workforce planning, pioneering technology and significant investment in infrastructure and IT.

Details

Date posted

06 September 2023

Pay scheme

Other

Salary

Depending on experience From £30,000

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

E0111-23-0018

Job locations

H S L Advanced Diagnostics

60 Whitfield Street

London

W1T 4EU


Job description

Job responsibilities

To include, but not be restricted to, the following duties:

1. To generate reports for cellular pathology cases requiring accurate transfer of clinical and specimen details from request forms to the Copath Laboratory Information Management System (LIMS), audio typing of macroscopic description, copy typing of microscopic description and diagnosis and supplementary reports where appropriate, in so doing meeting deadlines on a daily basis, prioritising work as necessary to ensure that reports are issued as quickly as possible.

2. To deal with telephone, fax and personal enquiries, internal and external, routine and complex, from clinical staff, administrative staff and from patients or their relatives, ensuring that department protocols for the release of information are closely adhered to at all times.

3. To perform general clerical duties including filing, photocopying, printing and postal duties, confidential waste management, collection and distribution of incoming mail, location and collection of medical records.

4. To monitor and conduct simple maintenance of printer, fax and photocopier machines and to utilise word processing systems (including the voice recognition and digital dictation system), as appropriate.

5. To assist when necessary with the accurate booking in of all referral cases on the LIMS, ensuring all material received is labelled correctly and cases are presented to the consultant pathologist in a timely manner.

6. To use the LIMS to competently monitor the unreported (backlog) list, auditing missing information and sign off reports from the system.

7. To provide secretarial support for medical staff and laboratory management by taking telephone messages and drafting or typing letters or circulating emails, as required.

8. To attend regular office team and 1-2-1 meetings to discuss and assist in implementing improvements for the service.

9. To assist in other sections or locations when required

Job description

Job responsibilities

To include, but not be restricted to, the following duties:

1. To generate reports for cellular pathology cases requiring accurate transfer of clinical and specimen details from request forms to the Copath Laboratory Information Management System (LIMS), audio typing of macroscopic description, copy typing of microscopic description and diagnosis and supplementary reports where appropriate, in so doing meeting deadlines on a daily basis, prioritising work as necessary to ensure that reports are issued as quickly as possible.

2. To deal with telephone, fax and personal enquiries, internal and external, routine and complex, from clinical staff, administrative staff and from patients or their relatives, ensuring that department protocols for the release of information are closely adhered to at all times.

3. To perform general clerical duties including filing, photocopying, printing and postal duties, confidential waste management, collection and distribution of incoming mail, location and collection of medical records.

4. To monitor and conduct simple maintenance of printer, fax and photocopier machines and to utilise word processing systems (including the voice recognition and digital dictation system), as appropriate.

5. To assist when necessary with the accurate booking in of all referral cases on the LIMS, ensuring all material received is labelled correctly and cases are presented to the consultant pathologist in a timely manner.

6. To use the LIMS to competently monitor the unreported (backlog) list, auditing missing information and sign off reports from the system.

7. To provide secretarial support for medical staff and laboratory management by taking telephone messages and drafting or typing letters or circulating emails, as required.

8. To attend regular office team and 1-2-1 meetings to discuss and assist in implementing improvements for the service.

9. To assist in other sections or locations when required

Person Specification

Experience

Essential

  • Experience in an appropriate office environment.

Desirable

  • Previous use of computers in a business or healthcare setting.

Qualifications

Essential

  • 5 GSCE passes at A-C grade including Maths and English.
  • Medical Terminology as evidenced by AMSPAR or equivalent.

Skills and Abilities

Essential

  • Typing speed of at least 60 wpm.
  • Good organisational skills.
  • Basic numeracy skills.
  • To handle confidential material.
  • To provide and receive information in English.
  • verbally, in writing or electronically.
  • To work in a team.
  • To deal with and relay messages accurately.
  • and in a timely fashion.
  • To work on own initiative.
Person Specification

Experience

Essential

  • Experience in an appropriate office environment.

Desirable

  • Previous use of computers in a business or healthcare setting.

Qualifications

Essential

  • 5 GSCE passes at A-C grade including Maths and English.
  • Medical Terminology as evidenced by AMSPAR or equivalent.

Skills and Abilities

Essential

  • Typing speed of at least 60 wpm.
  • Good organisational skills.
  • Basic numeracy skills.
  • To handle confidential material.
  • To provide and receive information in English.
  • verbally, in writing or electronically.
  • To work in a team.
  • To deal with and relay messages accurately.
  • and in a timely fashion.
  • To work on own initiative.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Health Services Laboratories

Address

H S L Advanced Diagnostics

60 Whitfield Street

London

W1T 4EU


Employer's website

https://www.hslpathology.com/ (Opens in a new tab)

Employer details

Employer name

Health Services Laboratories

Address

H S L Advanced Diagnostics

60 Whitfield Street

London

W1T 4EU


Employer's website

https://www.hslpathology.com/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Camelia Bouzid

Camelia.Bouzid1@nhs.net

Details

Date posted

06 September 2023

Pay scheme

Other

Salary

Depending on experience From £30,000

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

E0111-23-0018

Job locations

H S L Advanced Diagnostics

60 Whitfield Street

London

W1T 4EU


Privacy notice

Health Services Laboratories's privacy notice (opens in a new tab)