Job summary
4 x full time and 1 x part time (0.5 FTE) fixed term contract roles with an initial contract end date of 31 March
2025 (extension anticipated).
Please specify in your supporting information which role you are applying for.
Are
you passionate about health and care research? The NIHR is looking for Programme Managers with experience of research management or working in a
research environment to join our teams managing programmes of NIHR funding.
The roles we have available are across our various programme teams, these are, Global Health, Personal Awards, Integrated Pathways and Infrastructure and Capacity Building Structure.
Successful
applicants will be flexible, proactive, responsible, have great communication
skills and be able to work as part of a team to ensure delivery of the
relevant portfolio of work.
We
encourage individuals who are considering applying to contact the office and
have a conversation with the hiring manager.
Please
note, a hybrid-working arrangement is in place where successful candidates
can work a large percentage of their time from home. There are also other
flexible working arrangements available on request.
This vacancy has been re-advertised due to the number of roles available. Previous applicants need not apply.
Main duties of the job
Successful
candidates will be responsible for the management of programmes of NIHR
funding, and engagement with external stakeholders, including researchers and
their host organisations, to promote
and develop research careers.
You
will need significant experience of an office environment, a high level of
interpersonal and communications skills and an ability to develop good
working relationships within and across teams.
You
must have excellent organisational skills for example project management
skills. You will be required to
prioritise, schedule and manage the delivery of a complex, wide ranging,
time-critical and unpredictable workload.
You will also need advanced computer skills in particular in Excel,
Word and PowerPoint. Experience of
Google applications would be an advantage.
About us
The
National Institute for Health and Care Research (NIHR) has a mission to
improve the health and wealth of the nation through research. The NIHR plays
a pivotal role in attracting, training and supporting the best researchers
and complements the additional NIHR investment in world-class research facilities
and a skilled research workforce.
This
role is hosted by the Leeds Teaching Hospitals Trust (LTHT) and delivers the
work of the NIHR, leading on policy, strategy and delivery in respect of
academic training in England and working closely with other NIHR centres and
the Science Research and Evidence (SRE) Directorate at the Department of
Health and Social Care (DHSC).
Leeds
Teaching Hospitals is committed to our process of redeploying 'at risk'
members of our existing workforce to new roles. As such, all our job adverts
are subject to this policy and we reserve the right to close, delay or remove
adverts while this process is completed. If you do experience a delay in the
shortlisting stage of the recruitment cycle, please bear with us while this process
is completed, and contact the named contact if you have any questions.
Job description
Job responsibilities
The
post holder is required to work flexibly across the organisation; the
portfolio of programmes and schemes that they manage is likely to vary over
time as will the balance of administrative and managerial duties.
Programme
Management
- Working with Senior Programme
Managers the post holder will be required to manage change in response to
external events and new policies; this may require the reformulation and
adjustment of plans and strategies to ensure that the programmes in the post
holders portfolio remain fit for purpose;
- Management of peer review panels
and advisory boards including: identifying prospective panel members,
invitations to join panels/boards, drafting panel/board terms of reference
and guidance, management and organisation of panel meetings;
- Provide secretariat for panels,
boards and implementation groups as required;
- Drafting and revision of
application forms and guidance for new and existing schemes;
- Provide written feedback to applicants
to programmes/scheme applicants in the post holders portfolio;
- Handle complex queries and
complaints about the application process and funding decisions by telephone,
email, and in person;
- Work with the Senior Programme
Managers to plan and implement the process for administering the schemes in
the post holders area of responsibility;
- Play a key role in planning the
annual cycle and timing of schemes in the post holders area of
responsibility;
- Working with the other Programme
Managers, Senior Programme Managers and Administration Manager to monitor
workload and co-ordination of administrative functions across the portfolio;
- Writing reports and working papers
as required, and;
- Research and publicise out puts and
impacts of the programmes in the post holder's portfolio.
Awards
management
- Prepare and check announcement
letters, contracts, and payment schedules for new awards;
- Deal with and track requests for
changes, including variations to awards and contracts;
- Maintain a clear and comprehensive
audit trail in compliance with Department of Health and Social Care
contracting policy;
- Liaise with external stakeholders
to monitor progress of schemes, and work closely with Senior Programme
Managers on monitoring and evaluation of schemes in the post holders area of
responsibility.
- Monitoring of individual trainee
progress through the reading of annual reports and subsequent liaison with
trainees where necessary.
Communication
and Engagement
- Publicise the NIHR Academy activities
through attendance and presentations at external meetings, seminars and
conferences;
- Assist Senior Programme Managers in
dealing with a range of people nationally at all levels of seniority both
internal and external to the NIHR Academy in line with DHSC policies;
- Organisation of workshops and
stakeholder meetings as required;
- Assist the Senior Programme
Managers in generating and maintaining strong nationally- based networks and
positive working relationships within HEIs, other areas of NIHR, relevant
parts of the NHS and other health-related organisations, particularly at the
level of senior research leaders/sponsors to benefit the NIHR Academy
programmes.
- Contributing to briefings requested
from Ministers offices and other government departments.
- Liaise with members of the NIHR
Academy Executive Senior Management Team and Senior Programme Managers in
order to meet responsibilities and undertake duties effectively.
Staff
Management and Supervision
- The
Programme Manager will receive administrative support. The postholder will
take responsibility for the supervision of day to day administrative staff
workloads as appropriate.
Job description
Job responsibilities
The
post holder is required to work flexibly across the organisation; the
portfolio of programmes and schemes that they manage is likely to vary over
time as will the balance of administrative and managerial duties.
Programme
Management
- Working with Senior Programme
Managers the post holder will be required to manage change in response to
external events and new policies; this may require the reformulation and
adjustment of plans and strategies to ensure that the programmes in the post
holders portfolio remain fit for purpose;
- Management of peer review panels
and advisory boards including: identifying prospective panel members,
invitations to join panels/boards, drafting panel/board terms of reference
and guidance, management and organisation of panel meetings;
- Provide secretariat for panels,
boards and implementation groups as required;
- Drafting and revision of
application forms and guidance for new and existing schemes;
- Provide written feedback to applicants
to programmes/scheme applicants in the post holders portfolio;
- Handle complex queries and
complaints about the application process and funding decisions by telephone,
email, and in person;
- Work with the Senior Programme
Managers to plan and implement the process for administering the schemes in
the post holders area of responsibility;
- Play a key role in planning the
annual cycle and timing of schemes in the post holders area of
responsibility;
- Working with the other Programme
Managers, Senior Programme Managers and Administration Manager to monitor
workload and co-ordination of administrative functions across the portfolio;
- Writing reports and working papers
as required, and;
- Research and publicise out puts and
impacts of the programmes in the post holder's portfolio.
Awards
management
- Prepare and check announcement
letters, contracts, and payment schedules for new awards;
- Deal with and track requests for
changes, including variations to awards and contracts;
- Maintain a clear and comprehensive
audit trail in compliance with Department of Health and Social Care
contracting policy;
- Liaise with external stakeholders
to monitor progress of schemes, and work closely with Senior Programme
Managers on monitoring and evaluation of schemes in the post holders area of
responsibility.
- Monitoring of individual trainee
progress through the reading of annual reports and subsequent liaison with
trainees where necessary.
Communication
and Engagement
- Publicise the NIHR Academy activities
through attendance and presentations at external meetings, seminars and
conferences;
- Assist Senior Programme Managers in
dealing with a range of people nationally at all levels of seniority both
internal and external to the NIHR Academy in line with DHSC policies;
- Organisation of workshops and
stakeholder meetings as required;
- Assist the Senior Programme
Managers in generating and maintaining strong nationally- based networks and
positive working relationships within HEIs, other areas of NIHR, relevant
parts of the NHS and other health-related organisations, particularly at the
level of senior research leaders/sponsors to benefit the NIHR Academy
programmes.
- Contributing to briefings requested
from Ministers offices and other government departments.
- Liaise with members of the NIHR
Academy Executive Senior Management Team and Senior Programme Managers in
order to meet responsibilities and undertake duties effectively.
Staff
Management and Supervision
- The
Programme Manager will receive administrative support. The postholder will
take responsibility for the supervision of day to day administrative staff
workloads as appropriate.
Person Specification
Practical Skills or Additional Requirements
Essential
- Willingness and ability to travel in UK on a frequent and regular basis, including occasional overnight absence
- Ability to work accurately with attention to detail Ability to maintain confidentiality
Skills & Behaviours
Essential
- Ability to work as part of a team, build and maintain good working relationships both internally and externally to the organisation
- Deliver work on time, to anticipate fresh demands, and to delegate effectively
- Effective liaison skills with the ability to deal tactfully with colleagues, senior academics, NHS managers, members of the public and various stakeholders
- Advanced level oral and written communication skills.
- Confident and comfortable talking and presenting to others
- Ability to analyse, interpret and present complex scientific and policy information.
- Good working knowledge of word processing, databases, spreadsheets
Desirable
- Ability to tackle complex problems, identify solutions and implement them
- Experience of drafting reports/papers
Experience
Essential
- Experience of research and/or research management
- Experience of project management
- An understanding of public sector health research and its management
- Good interpersonal skills, including the ability to communicate effectively as an advocate for health services research and development
- Assimilate information quickly, and apply knowledge quickly and effectively to new problems.
- An interest in many areas of health research and a willingness to work across discipline boundaries
Desirable
- An understanding of health research capacity development
Qualifications
Essential
- Degree in a health or life-science discipline or equivalent experience
Desirable
- Masters Degree in a health or life-science discipline or equivalent experience
- Postgraduate research and/or research management experience
Person Specification
Practical Skills or Additional Requirements
Essential
- Willingness and ability to travel in UK on a frequent and regular basis, including occasional overnight absence
- Ability to work accurately with attention to detail Ability to maintain confidentiality
Skills & Behaviours
Essential
- Ability to work as part of a team, build and maintain good working relationships both internally and externally to the organisation
- Deliver work on time, to anticipate fresh demands, and to delegate effectively
- Effective liaison skills with the ability to deal tactfully with colleagues, senior academics, NHS managers, members of the public and various stakeholders
- Advanced level oral and written communication skills.
- Confident and comfortable talking and presenting to others
- Ability to analyse, interpret and present complex scientific and policy information.
- Good working knowledge of word processing, databases, spreadsheets
Desirable
- Ability to tackle complex problems, identify solutions and implement them
- Experience of drafting reports/papers
Experience
Essential
- Experience of research and/or research management
- Experience of project management
- An understanding of public sector health research and its management
- Good interpersonal skills, including the ability to communicate effectively as an advocate for health services research and development
- Assimilate information quickly, and apply knowledge quickly and effectively to new problems.
- An interest in many areas of health research and a willingness to work across discipline boundaries
Desirable
- An understanding of health research capacity development
Qualifications
Essential
- Degree in a health or life-science discipline or equivalent experience
Desirable
- Masters Degree in a health or life-science discipline or equivalent experience
- Postgraduate research and/or research management experience
