Job summary
This role is only open to applicants that currently work within an NHS Trust within the Hampshire and Isle of Wight Integrated Care System (HIOW ICS).
This role sits within the Trust's Corporate Affairs team and acts as a Deputy Company Secretary to the Trust's Associate Director of Corporate Affairs/Company Secretary.
The postholder is responsible for supporting the corporate governance functions of the trust, including organising the senior meetings of the trust, ensuring records are maintained and managing the corporate governance systems and processes.
The postholder will provide a professional and confidential business support function to the Associate Director of Corporate Affairs/Company Secretary.
The post holder is required to work under their own authority and initiative, planning and prioritising their own time to ensure that deadlines are met. The post holder must be able to embrace working in a dynamic and demanding office environment.
Main duties of the job
- Legislative and Regulatory Compliance
- Support to the Board, Council of Governors and Committee meetings
- Corporate Governance
- Management
About us
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Tackling Climate Change:Hampshire Hospitals aims to embed sustainability and net zero carbon principles into the delivery of care across all its services. To find out more, searchHHFT Climate Actionor contactclimateaction@hhft.nhs.uk.
Job description
Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
Job description
Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
Person Specification
Training and Qualifications
Essential
- Master's degree qualification or equivalent experience
- Corporate Governance Qualification or equivalent experience
Desirable
- Chartered Secretary or equivalent experience;
- Advance Certificate in Healthcare Governance.
Experience and Knowledge
Essential
- Experience in a Company Secretariat office;
- Experience of providing administrative support to meetings;
- Experience of establishing and maintaining efficient systems;
- Diary management and co-ordinating meetings and events;
- Experience of producing accurate and timely meeting minutes.
Desirable
- Understanding of working in the NHS and knowledge of the political environment in which the Trust operates;
- Excellent IT skills.
Skills and Abilities
Essential
- Effective organisational skills and ability to manage time and prioritise;
- Attention to detail and high level of accuracy;
- Ability to work under pressure and meet deadlines;
- Excellent planning skills;
- Professional and sensitive approach;
- Flexibility in working hours and site.
Desirable
- Ability to present papers at large meetings, including meetings attended by members of the public.
Person Specification
Training and Qualifications
Essential
- Master's degree qualification or equivalent experience
- Corporate Governance Qualification or equivalent experience
Desirable
- Chartered Secretary or equivalent experience;
- Advance Certificate in Healthcare Governance.
Experience and Knowledge
Essential
- Experience in a Company Secretariat office;
- Experience of providing administrative support to meetings;
- Experience of establishing and maintaining efficient systems;
- Diary management and co-ordinating meetings and events;
- Experience of producing accurate and timely meeting minutes.
Desirable
- Understanding of working in the NHS and knowledge of the political environment in which the Trust operates;
- Excellent IT skills.
Skills and Abilities
Essential
- Effective organisational skills and ability to manage time and prioritise;
- Attention to detail and high level of accuracy;
- Ability to work under pressure and meet deadlines;
- Excellent planning skills;
- Professional and sensitive approach;
- Flexibility in working hours and site.
Desirable
- Ability to present papers at large meetings, including meetings attended by members of the public.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
