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NB: This vacancy closed to applications on 24/02/2020.

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Team Administration Co-ordinator

Job Reference: 354-CS-19183-A

Sussex Partnership NHS Foundation Trust
Aldrington Centre, Brighton and Hove
Band 4 - £21,089 - £23,761 per annum

We are a large NHS Mental Health Trust in South East England and are looking for people to help us provide high quality services for the patients, carers and local communities that we serve.

We want patients and staff to recommend our organisation as a place where they would be happy for their friends and family to be treated. You can help us to do this by bringing your skills, experience and commitment to Sussex Partnership.

Sussex Partnership is an equal opportunities employer, with a sincere commitment to our people’s health and emotional wellbeing and as such, we have signed the Time to Change pledge and provide a comprehensive Employee Assistance Programme.

In addition, our workforce is currently under-represented by people from Black and Minority Ethnic and Disabled communities. We welcome applications from people of these communities as we want our workforce to reflect the communities we serve.

The Care Quality Commission (CQC) has rated our services good, following their most recent inspection, and outstanding in the caring domain.

We are looking for an enthusiastic, self-motivated and experienced full-time Team Administration Co-Ordinator to join our busy Early Intervention in Psychosis Service. This position will be placed at Aldrington Centre in Hove.

The post holder will look forward to a challenging and rewarding work environment, in which finding a balance between team working and utilising initiative is important. You will need to have strong time-management skills and be able to prioritise tasks. The ability to foster positive working relationships & being a strong team player is essential as you will be embedded in the heart of the clinical team, working together with our other experienced team administrator.

The post holder will be motivated and able to organise their workload; demonstrate a professional telephone manner, and be able to liaise effectively with other teams and agencies and members of the public. The successful candidate will provide excellent administration and secretarial support to our the clinical team, including minuting meetings, management of clinical case referrals, management and reporting performance systems, as well as playing a key role in training and leadership as we strive for improvement.

Duties will include comprehensive secretarial and administrative support to clinical staff including the manager, supervising the administration team and ensuring the smooth running of the office function, including ensuring sufficient cover is provided in times of sickness and annual leave.

To be responsible for maintaining sickness and absence records for all staff and related employee information.

To act as central secretarial and administrative contact point for the team.

To maintain an overview of the administration function and workflow within the team.

To consistently deliver a client focused service, which promotes good customer service and effective working relationships.

We are a very supportive team, so you will be given opportunities to train and develop, and a thorough induction. For an informal discussion please telephone: Lee Walker on 0300 304 0064.


For an informal discussion please telephone: Lee Walker on 0300 304 0064.

Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children’s social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognise abuse, and take action to safeguard and protect vulnerable adults and children and young people.

Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.

After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system. All subsequent information regarding your application will be generated from You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post, you are agreeing to Sussex Partnership NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system

We welcome and appreciate every application that we receive but regret that we are unable to advise every candidate if they have not been shortlisted. If you have not heard from us within 3 weeks of the closing date then it is likely that you have not been shortlisted on this occasion, however please do not be discouraged from applying again.

In the event of an excessive number of applicants the Trust does reserve the right to close this vacancy earlier than indicated.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

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