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NB: This vacancy closed to applications on 29/08/2019.

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Administrative Assistant

Job Reference: 242-1534

Employer:
North West Ambulance Service
Department:
Corporate
Location:
Salkeld Hall, Cumbria
Salary:
£18,813 to £20,795 pa

The Trust reserves the right to close this vacancy early if a large number of applications are received.

If you do not have regular access to your email please contact a member of the HR Hub Team on 0345 11 22 018.

After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post, you are agreeing to North West Ambulance Service transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.

Due to the volume of applications received for our advertisements, we will only contact those candidates shortlisted for interview via email; we aim to do this within 4 weeks of the closing date. If you do not receive the email, it will be that you have not been shortlisting on this occasion. When applying for this position, it is essential that you read the job description and person specification fully. Please use the supporting information space to demonstrate your ability to undertake this role, drawing on your skills, knowledge and experience.

We also offers a range of excellent benefits including a pension scheme, up to 33 days Annual leave (exclusive of bank holidays), training and development opportunities, access to NHS discounts, Car Lease Scheme, Cycle to Work Scheme, NHS Mortgages and Childcare Vouchers.

From 1st September 2018, Section 2 of the Agenda for Change Terms and Conditions will automatically apply to the calculation of unsocial hours for all appointments that commence in post from this date (except secondments).


ADMINISTRATOR – SALKELD HALL, CARLISLE

 

An exciting opportunity has arisen for a full time Administrator. This is a full time, band 3 post based at Salkeld Hall, Carlisle, although travel around the Trust may be required.

The successful applicant will be required to provide high quality, efficient and comprehensive administration support and relief reception service. Duties will include the preparation and distribution of agendas and minutes and provision of secretarial support to meetings, maintain and develop comprehensive electronic and paper based filing systems, to maintain stationery stores at the area office, and the ordering and receipting of stock items. To co-ordinate and book cost effective accommodation and travel requirements and to co-ordinate the ID badge process in line with trust procedures.

You will be an effective communicator and have a flexible approach to working practices. You will be computer literate and have a broad knowledge of the Microsoft office suite. Two years’ experience in an administrative role is essential as is an NVQ3 in Business Administration or equivalent experience. You should be able to organize and prioritise your workload to meet ever changing, demanding deadlines maintaining confidentiality at all times. Experience of minute taking is essential as is a current driving licence. The post holder will be of smart appearance, self-motivated and have the ability to work alone or as part of a team. Experience of working on a reception with switchboard knowledge would be advantageous.

 

For further details / informal visits contact:

For an informal discussion regarding the post please contact Jenny Turk, Office Manager/PA on 01228 403001.




Any offer of employment may be withdrawn if you knowingly withhold information, provide false or misleading information. Successful candidates will receive a conditional offer of employment, subject to the NHS Employment Checks Standards. Reference checks will cover a minimum of a three year period and will include a request for the number of days and occasions of sickness absence covering a minimum two year period. In line with equality legislation, the earliest point at which we will ask health related questions is when an offer of employment has been made. Absences related to disability may be excluded from these considerations; consideration would be given as to what would be a reasonable attendance level, based on the information available. Absences related to pregnancy, maternity and/or gender reassignment will be excluded from these considerations. Detailed information on the NHS Employment Checks Standards is available on the NHS Employers website; search ‘employment checks’. If the post is subject to DBS disclosure, a charge will be made for this disclosure, and there will be a requirement to sign up to the DBS update service.

Northwest Ambulance Service is an Equal Opportunities Employer. We are committed to providing services which embrace diversity and which promote equality of opportunity. We offer a guaranteed interview scheme for disabled applicants who meet our minimum selection criteria at each stage of the selection process. We will not tolerate discrimination on any of the following: gender, marital status, sexual orientation, race, colour, nationality, religion, age, disability, working pattern, caring responsibilities trade union activity or political beliefs-or any other grounds. The Trust is currently under-represented in terms of staff from BME backgrounds. We therefore encourage applications from a wide range of backgrounds to improve the diversity of our workforce and to better reflect the communities we serve.



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