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NB: This vacancy closed to applications on 27/08/2019.

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Specialty administration team clerk

Job Reference: 188-AC1004-B

University Hospital Southampton NHS Foundation Trust
Eye unit
Southampton General Hospital, Southampton
£17,460 - £18,702 pa

An opportunity has become available for a speciality administration team clerk role to join our speciality administration team for the ArMD/RVO service working within Ophthalmology in the eye unit at Southampton General Hospital. We are recruiting a full time post at 37.5 hours.

Within the ArMD/RVO service it is important that our patients have their appointments made within our strict guidelines to ensure treatment is given in a timely manner, due to the urgency of the treatment required for our patients, the ability to be flexible, adhere to guidelines, able to communicate with patients and medical staff and to be organised with an attention to detail is essential for this role.

Duties will include dealing with telephone queries, registering new patients, working within the eReferral systems, making new and follow up appointments, rescheduling appointments, prepping paper lite clinics, booking specialised treatment in accordance with our guidelines and to adhere to our patient pathways.

This will involve using the hospital computer systems, training will be given on site.

Admin opening hours are 08.00- 18.00 Monday to Saturday on a rota basis.

A rota for these duties is in operation so some flexibility is important.

Informal visits are strongly advised to visit the work environment. To arrange a visit please see the details below.

For further details / informal visits contact:

Trudi Foxley

02381 204645


Carol Barrow


Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.


We offer parking on site at UHS or through one of our park-and-ride schemes on a limited basis, based on specific eligibility criteria. We encourage our staff to utilise other green methods of getting to work such as cycling or walking where possible, and our Trust is well connected through bus services to the city centre and other areas.


Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.

UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We also closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.


The Trust is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

The European General Data Protection Regulations enhances individuals’ rights and safeguards all of their data in place under the DPA. Please see the attachment in the additional documentation section to see how and why we store your information.


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Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

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