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NB: This vacancy closed to applications on 26/08/2019.

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PA to Medical Director

Job Reference: 188-AC2011

University Hospital Southampton NHS Foundation Trust
Southampton General Hospital, Southampton
£21,089 - £23,761 pa

Enthusiastic, experienced and efficient personal assistant looking for your next challenge? We’re recruiting a Personal Assistant to provide high quality secretarial and administrative support to our Medical Director.


University Hospital Southampton NHS Foundation Trust (UHS) is a leading healthcare organisation and teaching Trust on the south coast of England. It’s an environment where ground breaking advancements are made in research, miracle babies are born, and life-saving treatments are administered – a place where no two days are ever the same. Our executive team are responsible for managing the various departments within our busy Trust – from human resources to financial planning, clinical and medical services to estate management, our executives lead the way for the many teams across UHS.

Essential to the constant development the Trust undertakes - in accordance with our values of always improving, putting patients first and working together – is a strong network of professional administrative support. This is where your skills as an experienced personal assistant will come in.


You’ll be performing a full range of administrative and secretarial duties, which include:

- organising and prioritising diary appointments and departmental events

- arranging meetings and away days on behalf of members of the executive team

- minute-taking and drafting paperwork, such as agendas for meetings

- managing responses to queries from inside and outside of the organisation

- providing day to day support for a member of our executive team



You’ll be using your skills in a positive and forward-thinking environment, where your work truly makes a difference to the lives of patients. With this in mind, you’ll be:

- a proactive thinker with the ability to use your initiative

- organised and efficient, with excellent IT skills

- able to multi-task at a high level and pay close attention to detail

- an excellent communicator with the ability to work with people from a wide range of backgrounds


As one of the largest acute teaching Trust’s in England, we can offer learning and development opportunities to help you achieve the career you aspire to. We believe you deserve the best possible surroundings in which to do your job and we want to support you in doing your job to the best of your ability.


As a Trust, we support flexible working and will consider requests taking into account the needs of the service. You’ll have an opportunity to discuss this at interview. Our LiveWell and inspire programme offers opportunities, support and advice, including smoking cessation services, exercise and activity classes, and support for mental health.


UHS employees are able to access a huge range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata) on appointment, can access on-site nursery facilities (subject to availability), and we offer a generous pension scheme.


UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and only an hour on the train from central London. The New Forest National Park and the beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than those in London, 13 schools rated outstanding by Ofsted and 13 nearby green spaces to enjoy.


Interviews will be held on Thursday, 05 September 2019.


If you’re interested in applying for this role, we’d encourage you to get in touch using the contact information at the bottom of this advert with any questions or if you would like to arrange an informal visit. Alternatively, if you’re ready to apply, please follow the link below to complete an application.

For further details / informal visits contact:

Tracey Burt

02381 20 6173

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies under any circumstances.


Getting to work should be as easy as possible and that’s why we have introduced our Travel Promise – a commitment to help provide reasonable travel options for all our staff. Every employee will be provided with either park and ride access or an onsite permit; eligibility for an onsite permit is dependent on the nature and requirements of the role. Staff can also access a range of travel benefits including reduced price bus tickets, purchase of salary sacrifice bikes and ultra-low emission cars and season ticket loans.


Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all staff equal opportunity to develop, apply for promotions and have working arrangements that help them to achieve a work-life balance.

We actively promote a work environment free from harassment and discrimination, providing training for managers and staff to ensure this happens. We also monitor recruitment activity, training, development, and employment practices to ensure equality with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.


We are under a duty to protect the public funds we administer and may need to use the information you have provided for the prevention and detection of fraud. We may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

The European General Data Protection Regulations enhances individuals’ rights and safeguards all of their data in place under the DPA. See the attachment in the additional documentation section to see how and why we store your information.


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