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NB: This vacancy closed to applications on 23/07/2019.

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Medical Secretary

Job Reference: 841-19-184-HR

Gloucestershire Care Services NHS Trust
Community Hospitals
Cirencester Hospital
£18,813-£20,795 pro rata

In September 2017, we announced that our Trust Gloucestershire Care Services NHS Trust and 2Gether NHS Foundation Trust (2gether) were planning to join. From October 2019, we hope to be one organisation providing integrated community mental health, physical health and learning disabilities services. The new Trust will be called Gloucestershire Health and Care NHS Foundation Trust.

We are already working closely together but the benefits we really want for our communities can best be achieved if we become a single trust, delivering outstanding integrated physical and mental health care.

The aim of the proposed merger is to improve our services and ensure we are providing the most appropriate and seamless information, support and treatment for people with mental health issues, physical health problems or learning disabilities. It will mean we can help people as a ‘whole person’, not just separate conditions or symptoms. As healthcare professionals in the new Trust, you will be able to ensure better outcomes for service users which we know is really important to all clinical, medical and support professionals alike. For colleagues, it will also provide more opportunity to develop and realise your potential.

While our overall name will become Gloucestershire Health and Care NHS Foundation Trust, services in Herefordshire will be given their own, separate, name, which will be Herefordshire Mental Health and Learning Disability Services.

The details of the merger will be finalised early September and the Trusts hope to be one organisation from 1st October 2019.

Both Trusts are high performing with ‘good’ CQC ratings and strong financial foundations.


Band: 3

Salary: £18,813 – £21,089 pro rata

Hours: 30hrs per week (hours negotiable)

Location: Cirencester Hospital

We wish to appoint an efficient and committed secretary to join our Secretarial team to provide support to a Team of Consultants and Clinicians at Cirencester Hospital.

You will have a diploma NVQ 3 in Business administration or equivalent, be proficient in audio/copy typing plus well-developed communication, organisational and time management skills.

You must have current experience and an excellent standard of audio typing skills (60wpm minimum). You must be proficient in the use of Microsoft Office including Outlook and Internet Explorer. Experience in the use of Crescendo Digital Dictation, Infoflex and Trakcare would be an advantage.

Your duties will include audio typing of clinics and correspondence in a timely manner and management of patient pathways as required.

You should have good written and oral communication skills and function well as part of a team.

Previous secretarial experience is essential, preferable within the NHS or public sector organisations.

The successful candidate will be self-motivated, enthusiastic and be able to demonstrate the following:

  • Possess the ability to prioritize their own workload within a tight deadline together with their co-workers.

  • Cope well under pressure

  • Work well within a team and on their own.

  • Have excellent verbal and written communication skills.

  • Have good organizational skills.

  • Demonstrate initiative and flexibility together with good attention to detail.

A foundation of medical terminology is desirable.

For an informal chat or further details please contact Kris Collingwood, Secretarial Team Leader on 0300 421 6246

Shortlisting Date: Friday 26th July 2019

The Trust aims to promote a culture of inclusion, where colleagues understand and celebrate the diversity and different perspectives of our service users and colleagues.

The Trust is a safeguarding employer committed to the safeguarding and promotion of welfare of children, young people and adults at risk. The trust expects colleagues and volunteers to share this commitment. The Trust is committed to safe recruitment practices to protect children and adults at risk, and any appointment will be subject to satisfactory clearance relevant to the post.

For customer-facing roles all applicants must be able to demonstrate that they can communicate in English with confidence.

Successful candidates are expected to self-fund either an enhanced or standard or basic DBS check, and sign up to the DBS update service if required for the role.

Candidates are advised to monitor their NHS jobs as initial feedback will be through their account. Interview dates will usually be advised to shortlisted candidates within 2 weeks of the closing date. This is not always the case and so if candidates have not had any feedback from their application, they can call the Recruitment Team on 0300 421 8602.

Subsequent conditional offers of employment will be via NHS jobs followed by communication via email and hard copy letters.

Please note that if you are successful in your application and you have previously worked for an NHS Trust, Gloucestershire Care Services NHS Trust will request confirmation of your previous NHS service from your last NHS employer via the inter authority transfer system to verify service and pay grade.

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