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NB: This vacancy closed to applications on 28/05/2019.

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Personal Assistant in the Chief Executive's Office

Job Reference: 416-COR5202

Employer:
Bedford Hospital NHS Trust
Department:
416 Nursing Office
Location:
Bedford
Salary:
£24,214 to £30,112 pa

Bedford NHS Trust is a uniquely situated NHS Trust with a relatively small footprint with up to 410 beds and over 2700 staff supporting a planned and reactive healthcare service to a cohort of over 300,000. We foster a community spirit within our Hospital underpinned by our Values which allow us to carry out our ethos; “Every Patient Matters”.

It’s a great time to be joining our team as we progress plans to join with our colleagues at Luton & Dunstable University Hospital NHS Foundation Trust to become a new Foundation Trust.

The Trust Boards of Bedford Hospital and Luton and Dunstable University Hospital have agreed to explore plans to merge and form one NHS Trust. Under the umbrella of the single NHS Trust, both hospitals will retain their identity and individual hospital names. All key services will remain on both sites and will be managed as single teams across the whole Bedfordshire catchment area. This will bring many benefits for patients including much improved continuity of care.


What will I be doing in my new role?

We are looking for an organised, friendly and enthusiastic individual to provide support to the Executive Director team.

The successful applicant will undertake an interesting and rewarding role ensuring the provision of an effective, efficient and confidential personal administrative support service and work flexibly as part of the Executive PA team to enable the Trust to achieve their mission of providing outstanding care and treatment to everyone who uses our services.

You will be highly motivated, conscientious and enthusiastic with considerable previous experience of working in a demanding and challenging Personal Assistant role. You will have the ability to multi-task, a flexible approach to work in this dynamic and ever-evolving environment, possess excellent organisational and communication skills, be experienced in minute taking at a senior level, have undertaken complex diary management and work well under pressure to meet tight deadlines. The ability to prioritise constantly changing workloads is a must, as is the need to act on your own initiative when undertaking the complex business for the Executive Directors. An understanding of the need for discretion and diplomacy in a confidential setting are essential. You will require a high level of competency in using Microsoft Office, in particular Word, Excel and PowerPoint.

You will be required to have a proactive and friendly attitude and be able to develop effective relationships with a wide range of healthcare staff and key stakeholders.

 

You will be ideally suited to this role if you have previously worked at a similar level in the healthcare environment and can evidence successfully coordinating meetings, drafting agendas, taking precise detailed minutes and dealing with diverse and complex issues, maintaining confidentiality at all times, whilst acting on your own initiative.

 

For more information please contact Kay Bloom on 01234 792100/Extn 2100.

 

 

Although we have a very strong learning and development function, we appreciate you will need to have acquired some skills and experience from your career you will require in order for your time with us to be a real success. These can be found in the Person Specification and Job Description attachment on NHS Jobs.

 

Want to know more?

Bedford Hospital is situated in a beautiful part of the UK in the county of Bedfordshire. Bedford is a riverside town with easy access to quiet unspoilt countryside, which can become useful after a fulfilling shift. Bedford is one of, if not the most, cosmopolitan town in the UK with over 50 different ethnic groups represented.

 

It now provides a wide range of services which include beds for Care of the Elderly, ENT, General Medicine, General Surgery, Gynaecology, Neonatal, Obstetrics, Oncology, Trauma and Orthopaedics, Paediatrics, Vascular Surgery, Breast Surgery and Urology. A modern Accident and Emergency Department includes a 6 bedded observation ward. The Critical Care Complex provides both High Dependency and Intensive Care beds to a maximum capacity of 12 beds.

Important Application Information:

Your referee’s email addresses must be business/corporate email addresses. Private email addresses such as hotmail, gmail yahoo, btinternet, sky etc, will not be accepted.




Candidate Care

Bedford Hospital NHS Trust values employee care highly. We will ensure all applicants receive some form of notification/decision throughout the application process. Please ensure your application details are correct as the majority of correspondence is sent digitally (Email / Text).

Please note that we do execute the right to close vacancies early should it be deemed that a sufficient number of applications have been received.

Equality & Diversity and Inclusion

Bedford, a fantastic place to live, It’s one of, if not the most, cosmopolitan town in the UK with over 50 different ethnic groups represented. We too are an advocate of diversity and strive to mirror our community as much possible so we particularly welcome applications from BAME groups.

The Trust is equally keen to receive applications from any of the 9 protected characteristics as we do not tolerate any form of discrimination within the trust.

Safeguarding

We take safeguarding very seriously at Bedford Hospital NHS Trust to ensure the safety of our patients which includes children and vulnerable adults. Successful applicants’ offer of employment will be subject to stringent pre-employment checks which include DBS, valid references and more. Please note that providing false information is an offence and could result in the application being rejected; or summary dismissal/police action if an applicant has been selected. We have also implemented this into the Trust’s policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.

A copy of the DBS code of Practice is available on request.

Probationary Period

For all Agenda for Change posts these are subject to the successful completion of a probationary period of 6 months within which the notice period for both you and Bedford Hospital NHS Trust is Four weeks.


Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.


Tier 2 Certificate of Sponsorship

Applications from job seekers who require Tier 2 sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, non-EEA candidates may not be appointed to a post if a suitably qualified, experienced and skilled EU/EEA candidate is available to take up the post as the employing body is unlikely, in these circumstances, to satisfy the Resident Labour Market Test. The UK Visas and Immigration department requires employers to complete this test to show that no suitably qualified EEA or EU worker can fill the post. For further information please visit the UK Visas and Immigration website.

From 6 April 2017, Tier 2 skilled worker applicants, applying for entry clearance into the UK, must present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) will also be subject to this requirement.

Guidance can be found here Criminal Records Checks For Overseas Applicants



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