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Administrator - Podiatry

Job Reference: 798-8532

Worcestershire Health and Care NHS Trust
Podiatry - Arrow Team
£17,787 to £20,448 pa pro rata

Please note that applications are welcomed from all suitably qualified/experienced individuals. However prior consideration will be given to applications from individuals who are ‘at risk’ and employed by Worcestershire Health and Care NHS Trust. If an appointment is made from that at risk group, the post will be withdrawn.


Our Trust is a great place to work and we are keen to ensure that all our employees have the right values in order that we can provide the best service to our patients. These values are very important to us, and as a potential candidate you should be made aware that we test for these throughout the whole assessment/recruitment and selection process, and will only interview and recruit individuals who demonstrate these values through their application and behaviour.

Details of our Values can be found on our website link 'Working together for outstanding care - our vision'

We require an enthusiastic administrator to lead the administration team for Podiatry Team Arrow which provides Podiatry services to Evesham, Redditch, Droitwich and Pershore clinics under the guidance of a countywide Senior Administrator. This is a part time post, 22.5 hours per week (7.5 hours per day) over 3 days, shift pattern between 08:30 and 16:30.

Your varied role will be to provide leadership to an administration hub and face to face administrators to ensure the service are responsive to patients, organised and that the performance reports are accurately reflecting waiting times. You will need to support the administrative cover for the single point of access phone line for Podiatry and manage the generic emails for Team Arrow to ensure referrals are seen by clinicians in a timely way. You will also need to provide administrative and telephone support including office duties i.e. typing, data inputting, appointment requests, co-ordination of calls, meetings, typing minutes, letters, updating and checking quality systems as well as other administrative support which arises. There will be a requirement to manage staff and processes at each site within the service.

You should possess strong administrative skills, be able to provide a secretarial service to meetings, including the preparation and distribution of agendas, papers and taking minutes. The ability to work as part of a team and prioritise your own workload whilst meeting deadlines is essential.

You will have at least two years recent, relevant administrative/secretarial experience and knowledge of a range of secretarial procedures. Also detailed knowledge of Microsoft Office: Word / Excel / Outlook with Intermediate IT skills that will be tested at interview.

Applicants should be educated to academic Level 3 (e.g.: A-Level, NVQ3, OCR/RSA3, City and Guilds 3) in a Business/ Administration related subject Or to academic Level 2 (e.g. GCSE Grade A-C) with considerable recent NHS administrative experience and will be expected to undertake the relevant level 3 qualification on appointment to post.

For an informal discussion please contact Claire Johnson, Integrated Community Service Lead, 01562 488059 or Kate Butler PA, 01562 514614.

PLEASE NOTE: All new appointments are subject to 6 months’ probation period.

If the same or similar vacancy arises within the recruitment period of this post or up to 3 months afterwards, the Trust may chose not to re advertise, but to select a suitable candidate from this interview pool. The new post may differ in terms of the base, hours available (full or part time) or contract type (permanent or fixed term) and therefore you are encouraged to apply for advertised posts but specify on your application form your preferences.

In the event of exceptionally high levels of response, we reserve the right to close the post before the date stated in order to prevent the number of applications received being unmanageable. You are advised to submit your completed application as soon as possible to have the best chance of being considered.

Applicants must have the ability to communicate clearly and effectively in English in both verbal and written formats.

**If the position being applied for requires a DBS check to be undertaken on you, it will be a condition of your employment that you have subscribed and continue to subscribe to the DBS Update Service. New employees to the Trust are required to pay the fee for the initial DBS check (this will be deducted from their first months’ salary) and the annual subscription (£13) to the DBS Update Service. Internal applicants are required to pay the annual subscription fee only (£13). Further information on the update service can be found on our website link ‘DBS Update Service.’

The Trust offers a preceptorship year for newly qualified nurses and AHP's and attendance at preceptorship programmes is a condition of employment.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

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