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NB: This vacancy closed to applications on 29/07/2022.

Team Secretary

Job Reference: 274-LPFT8126

Lincolnshire Partnership NHS Foundation Trust
Lincoln, Boston or Grantham
£20,330 to £21,777 pa

Here at LPFT, our people lie at the heart of everything we do.

We employ around 2,700 staff who are pivotal in our success.

Do you want to join a Trust rated by our own staff as one of the best mental health trusts in England, located in a county heralded as a fantastic place to live and work?

We provide mental health, learning disability and autism services to a local population of over 755,000 across 45 sites, as well as specialist services for children and young people.

Do you have good administration skills, experience of working in a busy office environment with a high level of competency in Microsoft 365 packages along with having an NVQ/Diploma Level 3 in Business & Administration?

An opportunity has arisen for an experienced Secretary/Administrator to join our administration team working for the CCETT Multi-disciplinary team in Child & Adolescent Mental Health Services. CAMHS sits within the Specialist Services Division of the Trust and is delivered from four community based hubs and attached satellite clinics. The post is for 37.5 hours a week working Monday to Friday 9am – 5pm. Base is negotiable as the role requires covering a countywide team.
Flexible working is ideally required as the service may start to reintroduce a late night opening until 20:00 in hubs one day a week which requires local cover on a rota basis. In times of need, cover may also be required at our bases across the county. In times of need, holiday and sickness cover will be required.

The main responsibilities of the role will be to provide a high standard of administration support working alongside and supporting the clinical team, Team Coordinator and Lead Administrator to deliver high quality patient centred care. Duties will include processing and helping to manage referrals received for the MDT, and recording them onto our clinical system. You will also be responsible for taking messages and all administrative duties including typing and formatting reports and letters, taking minutes/notes of internal/external weekly and monthly meetings, inputting information onto Trust systems and helping to manage the team’s data working through reports as well as supporting reception if required. You may also be required to support with sending information to out of area inpatient units and finding beds.

You will require excellent communication and interpersonal skills, as well as having an exemplary telephone manner. You have to be a friendly, approachable, well organised efficient team player who uses initiative and have the ability to organise and prioritise own workload, being able to work under pressure to face the unique challenges of working in a Mental Health Service. It is also important you have good diary management skills.

We are keen to support and develop our staff and we encourage promotional opportunities within the Trust. Additional training will be offered to support this role if required.

If you are looking for a challenge, enjoy variety in your work and wish to be part of a team striving to make a difference then we want to hear from you.

For further information regarding this role, please contact Ronnie Wilkinson, CCETT Lead Administrator on Tel No: 01476 464949

We are leading the way with mental health transformation projects. Multi-million-pound schemes to transform patient environments and radically redesign community services are currently underway, as part of our commitment to reshaping the future of mental healthcare.

We believe the key to high quality patient care is a contented workforce. This is reflected in the Care Quality Commission rating us as ‘outstanding’ for well led and ‘good’ overall, and 75% of our staff recommending us as a place to work.

We offer options for flexible working and provide development pathways and opportunities. We have a proud partnership with the University of Lincoln and the Lincoln Medical School, which has expanded our academic offerings to nurture talent across the Trust.

We are committed to ensuring our workforce is diverse at all levels. We are currently under-represented particularly at senior leadership level, so we welcome applications from women, people with disabilities, people from black and minority ethnic backgrounds, and those from the LGBT communities.

We support and celebrate diversity. We have active staff network groups for Black Asian Minority Ethnics (BAME), Lesbian Gay Bi-Sexual Transgender (LGBT+), staff with Mental and Physical Lived Experience (MAPLE) and our dedicated groups for men and women. We are a Silver Standard Employer with ENEI, were in the top 100 organisations in the county within the Stonewall Index (in 2019), and have been a finalist for the Health Service Journal (HSJ) Mental Health Trust of the Year Award two years in a row.

We offer 24-hour services within our Inpatient, Crisis and SPA teams, if you are successfully appointed to posts in these areas or others that might have specified, you will be required to work unsociable hours and shift patterns.

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