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NB: This vacancy closed to applications on 24/06/2022.

System Administrator (Band 3)

Job Reference: 179-515-22-F

West Suffolk NHS Foundation Trust
Bury St. Edmunds
£20,330 to £21,777 pa

About the West Suffolk NHS Foundation Trust

At the West Suffolk NHS Foundation Trust, we want to tell your story. We want to help develop your career. With us, the opportunities are endless.

We strive to deliver the highest quality and safest care for more than a quarter of a million people. We aim to provide the right care, in the right place, at the right time – whether in the hospital or community settings across west Suffolk.

We deliver high-quality services in a variety of settings including people’s own homes, care homes, day centres, schools, GP surgeries and health centres, as well as the Newmarket Community Hospital inpatient unit and clinics, and our main site, the West Suffolk Hospital in Bury St Edmunds.

Join us – what will you #BeKnown for?

Key achievements

  • For the last two years the National Hip Fracture Database (NHFD) have rated us as the top hospital in England, Wales and Northern Ireland for meeting best practice criteria for patients treated for a hip fracture.

  • We’re among the top 10 hospitals in the country for hip, knee and joint replacement outcomes.

  • Our stroke services regularly achieve high ratings in the Sentinel Stroke National Audit Programme (SSNAP) scores.

  • We consistently achieve high early detection of cancer, and cancer survival rates in the NHS West Suffolk Clinical Commissioning Group area are the best in the east of England.

Could you help West Suffolk Hospital to deliver the best quality and safest care to our local community?


The Procurement department has a full time, 37.5 hours per week, Systems Administrator position, for an individual interested in joining a busy team.


As part of the West Suffolk Hospital NHS Trust’s purchasing team your role will be to support the management of the Trust e-procurement systems on a daily basis within the department and across the Trust. This will involve working with all departments and localities across the Trust, to ensure training and the daily smooth running or the e-procurement system.


Your role includes:


  • To administrate the Trust e-procurement system in an effective and efficient manner.
  • To administrate the Trust e-catalogue system in an effective and efficient manner.
  • To administrate the NHS Supply Chain website.
  • To set up, and deliver training and support where necessary to all new users of the Trust e-procurement systems.



The successful candidate will need to be:


  • GCSE (or equivalent) qualifications to demonstrate a good standard of general education.
  • NVQ level 3 or equivalent standard
  • Excellent customer services skills
  • Ability to work alone, unsupervised, whilst remaining able to prioritise conflicting demands in a sometimes pressurised environment
  • Excellent IT and keyboard skills with a high level of attention to detail


If you have the necessary skills, experience and qualities to help us to put patients first, please contact Debbie Stevenson Head of Procurement on 01284 713854 for an informal discussion or to arrange a visit.

Copy and paste all of the information below at the end of all job adverts (editing the Enhanced/Standard level as appropriate)


**In order to improve efficiency, all correspondence relating to this vacancy, including invitations to interview will be by email only, via NHS Jobs. Would you therefore please ensure you check your emails on a regular basis**


In submitting an application form, you authorise West Suffolk NHS FT to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process, should you be appointed to the post.

CAR PARKING - This post does not entitle you to apply to park on the Hospital site. The Trust offer parking off site at the Bury St Edmunds Rugby Club, which is serviced by a regular shuttle bus to and from the Hospital. Details of the bus timetable can be found in the on-line starter pack.


If required to work on a weekend, the restriction does not apply Parking is allowed on site Saturday and Sunday please visit the car park office before you leave site and the car park team will validate your parking at the staff daily rate.


For posts that include “on call” duties successful candidates will be able to access on site parking for their ‘on call’ rostered days only. Please provide details of your on call days to the car park office who will validate parking at the staff rate on these days only.



All applicants should click on the link entitled “How will my application be processed?” prior to submitting their application form.


The closing date for this vacancy may change if we receive a strong response. Please ensure that you apply for any post you are interested in as soon as possible.

We will endeavour to notify you on the progress of your application. Please note that this could be via email or post; therefore you should ensure you regularly check your email account for new messages.

We are an equal opportunities employer, with a range of flexible working options.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS clearance (Disclosure and Barring Service - Police checks) will be required for relevant posts.

Final Salary Pension Scheme and Life Cover.

Key Worker Living Housing Initiative available to applicable staff groups.

We welcome applications from the Armed Forces community.

SAFERJobs To stay safe in your job search we recommend that you visit SAFERjobs (, a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the SAFERjobs website for information on common scams and to get free, expert advice for a safer job search.

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