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Estates Office Manager/Personal Assistant

Job Reference: 449-CP1068

Solent NHS Trust
£22,549 - £24,882 p.a pro rata

Make a difference with us

If you are looking for somewhere you can make a real difference and are passionate about keeping people safe, well and out of hospital, a career with us may be just what you’re looking for. At Solent NHS Trust, we strive to make a difference to the health and wellbeing of our communities.

We are proud to be an organisation which is focused on our people and we welcome people who share our values to come and work with us.

  • To deliver great care that is safe, simple and easy to access
  • To be a caring, flexible and supportive place to work
  • To deliver the best value for money

Our Estates Team is looking for a competent and knowledgeable Office Manager to join our friendly and dynamic team! You will be integral in the smooth operation of the Estates Department and its processes by managing the back office functions and providing business administrative and secretarial support. You will be part of a skill mix team and gain experience across a number of areas within estates. You will have the opportunity to work without direct supervision to lead the departments’ business support function and enhance the day to day delivery of the service.

We are looking for candidates who hold Business and Admin NVQ Level 4 or equivalent.

For this post, you will need to hold a full UK driving licence and have access to the use of a car.

The department delivers a with range of estates functions in relation to Projects, Maintenance, Site Operations and Medical Devices safety to the Trust’s freehold and leased buildings across Hampshire, Portsmouth and Southampton

In collaboration with the Trust’s corporate, service and other estates partners the department monitors, maintains and improves the estate to deliver local and national estate guidance and strategy

Job Responsibilities

  • Manage Estates administrative tasks
  • Full administration support for a range of meetings
  • Support the monitoring and reporting of operational revenue and capital budgets
  • Raising orders and receipting invoices
  • To co-ordinate, maintain and monitor Estate’s documentation
  • Maintain current office policies and procedures and be actively involved in their development

Personal Skills/Qualities

  • Previous administration experience
  • Self-motivated and organised
  • Time management
  • Communication Skills, written and verbal.
  • Effectively prioritise and manage own workload
  • Ability to work collaboratively with colleagues across a range of clinical and corporate teams, services and agencies.

For more information on the post, please contact Ben Meehan or either 07919 397016 or

Job Specific Location/Base -Westwood House, 100 Peartree Avenue, Bitterne, Southampton, SO19 7JL

Hours per week -37.5


We will contact you via NHS Jobs if you are shortlisted for interview. Candidates selected for interview will be contacted before the given interview date; therefore you should check your emails regularly including junk mail folders.Please be advised that we may choose to close adverts early should we receive a high number of applications.

All patient facing workers in England will be required to ensure they are fully vaccinated against COVID-19, from 1 April 2022 . It will be a condition of employment to be fully vaccinated. This requirement will also apply to those in ancillary support roles such as porters or receptionists who may have social contact with patients but are not directly involved in their care.

To be fully vaccinated you must receive both doses of a Covid-19 vaccination. Successful applicants will be required (unless exempt*) to provide evidence of their covid vaccination status (NHS COVID Pass) or evidence that they have commenced their journey to becoming fully vaccinated. If the required evidence cannot be provided then any offer of employment may be withdrawn.

Our shared values support the development of a strong working culture. They breathe life into our organisation – guiding and inspiring all of our actions and decisions. They enable us to be better at what we do and create a great place for our staff to work, whilst ensuring we provide the highest quality of care to our patients.

In creating our values, we spent time listening to our employees and members. Based on what people told us, we created our HEART values to reflect the deep belief that we are caring organisation at the centre of our community: Honesty, Everyone counts, Accountable, Respectful, Teamwork.

We are an accredited Real Living Wage employer.

Tier 2 Certificate of Sponsorship

Applications from job seekers who require current Tier 2/skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information please visit the UK Visas and Immigration website.

From 6 April 2017, Tier 2/skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.

For further advice, please visit Applying from overseas.

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