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NB: This vacancy closed to applications on 08/12/2021.

Inventory Control Co-Ordinator

Job Reference: 188-AC3552

Wessex procurement Limited
Supply Chain
Southampton General Hospital, Southampton
£25,655 - £31,534 pa

Wessex NHS Procurement Ltd is a wholly owned subsidiary of University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. The company provides end to end Procurement and Supply Chain services to hospitals in Basingstoke, Winchester and Southampton

An exciting opportunity has arisen for a 12-month fixed term Inventory Control Co-Ordinator to join our hard working and friendly team within the Supply Chain Department at University Hospital Southampton NHS Foundation Trust, based at Southampton General Hospital.

About the team:

The Inventory Control Team are part of the wider WPL Procurement & Supply Chain function. The team are responsible for the operation and administration of Omnicell, the Trust’s Inventory Management System (IMS). This role will be contributing to the successful delivery of the Trust’s inventory and materials management project work.

Working 37.5 hours per week, Monday – Friday 8:00 – 16:30 based at Southampton General Hospital.

Main duties:

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.

working for UHS:

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

What you’ll do:

  • Manage administration of the Inventory Management System (Omnicell) including control of the system database of users, products, reorder levels and other attributes.
  • Produce and analyse cost and performance reports showing usage, purchases, inventory etc. and present results to clinical leads, finance department and private patient teams.

  • Working in partnership with all stakeholders both internal and external to the Trust to manage the Inventory Management System, ensuring compliance with associated policies and procedures to drive effective and optimal inventory control across the Trust.

  • Proactively lead the rollout of the Inventory management system project and ongoing development of the Inventory Management system, Policies and SOP’s.

  • Working with Materials Management, assist with stock management of high cost devices, consignment stock, stock expiry date management etc

This is a busy and interesting department to work in. The roll involves a mix of duties from day to day system administration to physical planning and configuration of the inventory system. You will meet a different challenge every day and the successful candidate will be an integral part of the team providing in providing supply chain services to the Trust.

What we’re looking for:

To succeed in this post you must have excellent communication and time management skills, attention to detail, a good team working ethic, excellent IT skills and a working knowledge of computer software packages including Excel and databases. Experience of Materials Management stock control, stock replenishment and Inventory Management Systems.

  • Enthusiastic – Passion to drive results and provide great service

  • Keen and patience to learn our systems and operational activity

  • Excellent organisational skills, including ability to prioritise workload.

  • Excellent Customer Care skills

  • Ability to use initiative.

For further details / informal visits contact:

Name Natalie Middleton Job title Head of Supply Email address Telephone number 02381 204798


We are under a duty to protect the public funds we administer and may need to use the information you have provided for the prevention and detection of fraud. We may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

The European General Data Protection Regulations enhances individuals’ rights and safeguards all of their data in place under the DPA. See the attachment in the additional documentation section to see how and why we store your information.

After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system. All subsequent information regarding your application will be generated from You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, that as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website

By applying for this post you are agreeing to WPL transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system. Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.

This advert for a vacancy with Wessex procurement Limited appears under the authority of University Hospital Southampton NHS Foundation Trust.

Disclosure and Barring Service (DBS) Check

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order (as amended) and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (DBS) to check for any previous criminal convictions.

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