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NB: This vacancy closed to applications on 14/12/2021.

Centre Management Administrator (North-East)

Job Reference: J87-A-21-1270

Employer:
Community Health Partnerships
Location:
North-East
Salary:
£18,720 - £25,000

Main Purpose

The Property & Asset Management Administrator reports to the Regional Property Director and will be required to assist in the delivery of an efficient, effective and professional property, asset services across the North NHS LIFT estate.

Key Accountabilities

  • Provide support to the North Property Management team, including but not limited to:
  • Taking messages, arranging meetings, set up diary appointments, set up conference calls, arranging travel, collect distribute post. filing, photocopying etc
  • Preparing of papers for regional team meetings and minute taking.
  • Assist in the storage and updating of the Management Information Systems for the property & asset management team. This will include but is not limited to the G Drive, Openera, Oracle and any other IT system/s that the organisation will implement from time to time.
  • Supporting the team with recording and storage of key work streams, including but not limited to the FileMaker, Building Specific Matrices (BSMs), Fire Risk assessment programme, Display Energy Certificates (DECs) and other Compliance related activity.
  • Assist with coding invoices and retrieving information as required from Oracle.
  • To assist the Property Management Team in the implementation, collation, review and analysis of key performance indicators as required by the Regional Director.
  • To respond promptly and professionally to emergency or urgent property management issues as they arise, seeking to resolve them as quickly and as cost effectively as possible.
  • To carry out inspections and attend tenant meetings as required by the Property Managers where reasonable.
  • To assist in Health and Safety matters and other compliance issues.
  • Develop and maintain effective partnership working with internal and external stakeholders
  • To work with regional colleagues inside CHP, always promoting the success and profile of the region and CHP as a whole
  • To assist with covering of other Administrators/PA’s duties within the Midlands office as and when required.
  • To promote and communicate the organisations vision and goals in undertaking your duties.
  • To undertake any other duties commensurate with the post as may be requested from time to time.

CHP Way

At CHP we consistently work together to exceed our customers’ expectations by:

  • Doing what we say we’ll do
  • Investing in relationships
  • Communicating openly and honestly
  • Developing innovative ideas and solutions
  • Always delivering an excellent service

To be successful in this role you will need to demonstrate a genuine commitment and ability to work in this way.

Qualifications/Knowledge & Application

Essential

Experience working with the following

  • Databases
  • Word
  • Excel

Desirable

  • Oracle
  • Openera
  • Working within the property environment.

 

Please refer to the attached job description for complete job summary for this role.

We reserve the right to close this vacancy before the published closing date once sufficient applications have been received





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