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NB: This vacancy closed to applications on 21/01/2022.

GP Practice Receptionist and Administrator

Job Reference: J143-A-21-45976

Practice Plus Group
£20,000 - £22,000

As a member our GP Surgery in Wandsworth the successful applicant will help deliver admin and reception services in order to support high standards of patient care. They will be responsible for the general administrative and reception functions within the Practice. Working within set routines, policies and procedures to provide a comprehensive high quality service to the practice, and able to deal efficiently and courteously with patients enquiries.

This is a Full Time role at 37.5 hours a week, working a fixed mixed shift pattern of 8-4pm and 12-8pm Monday Friday with a once per month Saturday shift 8-4pm.

About us

The GP Practice is managed by the Service Manager, Service Delivery manager & Admin Manager. Additional team members include 3 GP’s, 2 Advanced Nurse Practitioners, Practice Nurse, HCA, Patient service advisors, Clinical Pharmacist, Paramedic and Physiotherapist.

Who we’re looking for

  • Previous administration/receptionist experience in a similar setting and ideally in a GP Practice.
  • Experienced in providing information and advice to patients/relatives.
  • The ability to exercise judgement when dealing with patient enquiries /problems.
  • Excellent Computer Skills.
  • Knowledge of EMIS web clinical system
  • The ability to manage own workload and act independently.
  • Excellent communication and interpersonal skills.
  • High degree of accuracy with regard to patient correspondence and filing.
  • The ability to assist with training and development of new members of the administration team.
  • Sensitivity and empathy with people from different backgrounds.
  • Good standard of literacy and numeracy.
  • Ability to work without close supervision.
  • The ability to work to a professional standard


Job Responsibilities

  • To answer the telephone promptly and deal with enquiries in a helpful and courteous manner, being aware of the need to maintain confidentiality at all times regarding patients and staff.
  • Open/close the practice at the beginning and end of each day and follow the opening and closing procedures
  • Booking, cancelling, amending patients appointments using EMIS web clinical software
  • Manning the practices email inbox
  • To maintain a good rapport/relationship between internal and external customers of the Practice at all times.
  • To have an overview of the demands and workflow of the Practice during the working day.
  • To book/cancel and amend patients appointments using the clinical system
  • Ensure the waiting area/reception front desk is kept tidy and keep forms and patient information stocked up where possible.
  • Arranging appointments for patients reviews as part of QOF management
  • Register new patients living within our catchment area (SW11)
  • Dealing with internal and external post
  • To reach practice targets by asking patients to complete the patient friends and faimily surveys on a daily basis.
  • Patient engagement – proactively inform patients of benefits for signing up to the online services where patients can book appointments, order repeat prescription and view their medical record.
  • Effectively signpost patients to services appropriate to their needs
  • Scanning and action the clinical correspondence as per GP instructions into the patients’ medical records
  • To email referrals to the relevant hospital departments as requested by clinical staff &
    accurately document the receipt in patient’s records. Processing of referrals using e-RS (previously known as Choose & Book).
  • Request the repeat prescriptions received in person, email and fax via medicine
    management in EMIS.
  • Filing prescriptions actioned by the GP
  • Medical Records room management (filing and pulling patient medical records). Processing the deductions.
  • To be flexible to cover shifts in the event of staff holidays and sickness at short notice.

We can offer you:

- £20,000 - £22,000 (full time equivalent), dependent on experience
- 25 days annual leave (full time equivalent) + 8 public holidays
- Company Pension Scheme
- Cycle to work scheme
- Online discounts
- A supportive team environment

Additional Information

Once you have applied to this job, you will be contacted by a member of our recruitment team by phone or email if you have been shortlisted for interview.

Practice Plus Group is committed to creating a diverse environment and we are proud to be an equal opportunity employer.

Practice Plus Group reserve the right to close this advert early, if a sufficient number of applications have been received.

Disclosure and Barring Service (DBS) Check

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order (as amended) and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (DBS) to check for any previous criminal convictions.

Tier 2 Certificate of Sponsorship

Applications from job seekers who require current Tier 2/skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information please visit the UK Visas and Immigration website.

From 6 April 2017, Tier 2/skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.

For further advice, please visit Applying from overseas.

UK Registration

Applicants must have current UK professional registration. For further information please see applying from overseas.

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