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NB: This vacancy closed to applications on 31/10/2021.

Project Administrative Assistant

Job Reference: 317-2021-26-011-A

The Newcastle upon Tyne Hospitals NHS Foundation Trust
317 Laboratories Corporate Management
317 02 Royal Victoria Infirmary
£20,330 - £21,777 per annum

Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.

Rated ‘Outstanding’ by the CQC for the second consecutive time in 2019, we have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 1.84 million patients ‘contacts’ each year, delivering high standards of healthcare.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Newcastle Hospitals are proud to be one of the exemplar organisations across the NHS on sustainability, with a long history of delivering Sustainable Healthcare in Newcastle (Shine) and the first healthcare organisation in the world to declare a climate emergency. Our strategy includes commitments to being Net Zero by 2030, for our direct carbon footprint, and Net Zero by 2040 for our footprint plus. Delivering these ambitions will not be possible without the help, support and action of every single member of our team.

Are you looking for a new opportunity.

The Integrated Laboratory Medicine (ILM) Directorate are on a quest for an enthusiastic, suitably qualified Project Administrative Assistant.

You will be part of a team of technical, scientific and clinical colleagues working in a key role to support the implementation of digitally enabling projects. This is a temporary fixed term appointment for 12 months.

We are looking for a motivated and enthusiastic individual experienced in working with business transformational projects. We require someone who is energetic, resilient, confident to work independently, able to take the initiative and keen to be part of a team. You will be an excellent communicator at all levels demonstrating a diligent, disciplined and creative way of working, who enjoys the challenge of working in a fast-paced environment, which is driving forward new technologies. You will be joining a friendly and supportive organisation and team of colleagues who all share a passion for patient care and desire to develop improved and innovative ways of working.

You will be required to work closely with the Project Manager and others within the ILM Project Management team, and liaise with staff and senior managers from the ILM and other Directorates.

You will be expert in managing and prioritising your own workload to support a variety of demands such as looking after diaries, meeting agendas and minutes, progress chasing outstanding actions, developing and maintaining other written materials essential to the progress and smooth running of projects.

The role is responsible for providing administrative support to the ILM Project Team and the other relevant healthcare professionals in the deployment of various digital projects to support the ILM Digital programme.

The key tasks for this post are:

Provide efficient project administrative support for a number of projects with the Integrated Laboratory Medicine Directorate. Maintain accurate records relating to Project Management activities including (but not limited to) meeting agendas, minutes, diary management, action plan documentation. Liaise with a range of healthcare professionals and external providers.

Full details of the role and expectations of the successful post holder can be found in the Job Description and Person Specification.

Full Time 37 Hours 30 Minutes/Week


For further details / informal visits contact:

Helen Briggs 0191 2824749

Important note on completion of reference section of Application Form

All references from current and previous employers will be sought and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.

After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system. All subsequent information regarding your application will be generated from You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, that as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to The Newcastle upon Tyne NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.

Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.

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