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Archives Assistant

Job Reference: 907-145

National Institute for Health and Care Excellence
Planning & Resources
£22,549 - £24,882 pa pro rata

The National Institute for Health and Care Excellence (NICE) is the independent organisation responsible for providing national guidance and advice on promoting high quality health, public health and social care.

Our role is to improve outcomes for people using the NHS and other public health and social care services. We do this by:

  • Producing evidence-based guidance and advice for health, public health and social care practitioners.
  • Developing quality standards and performance metrics for those providing and commissioning health, public health and social care services;
  • Providing a range of information services for commissioners, practitioners and managers across the spectrum of health and social care.

Please note - if the advertised role is based in London, it will attract a High Cost Area Supplement.

After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system. All subsequent information regarding your application will be generated from NICE Recruitment Trac system administered by NHS Midlands and Lancashire Commissioning Support Unit (MLCSU). If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system.

You will not be able to track the progress of your application or receive messages through NHS Jobs, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via NHS Jobs. If you have a query relating to your application, please contact the recruitment team at

Role title: Archives Assistant

Location: Office based,Manchester

The Role

Reporting to the Assistant Information and Records Manager, the Archives Assistant will be responsible for cataloguing paper records relating to the history and development of NICE.

The post holder will make an essential contribution to the work of NICE by identifying, appraising and re-cataloguing a range of paper records relating to the history and development of the Institute, in preparation for the records to be transferred to The National Archives under the Public Records Act 1958.

This is an ideal post for someone looking to gain practical archiving experience and experience in a corporate/healthcare environment.

What you will bring to NICE

To be considered for this role, we are looking for someone who can:

  • Select and order archival material from our off-site storage providers.
  • Appraise and re-catalogue the archival material.
  • Establish which records are to be transferred to The National Archives, under the Public Records Act 1958.
  • Update the Crown Records Management System to ensure that the inventory is accurate and that records can be readily identified and retrieved.
  • Provide progress reports on the appraisal and cataloguing project.

The post holder should be able to demonstrate the following:

  • Studying for a Postgraduate qualification in archival studies, or have equivalent relevant experience in the sector at a professional level.
  • Have thorough knowledge of ISAD(G).
  • Good attention to detail with a thorough and systematic approach to tasks, with high standards of accuracy.
  • Self-managing, able to work under pressure, and prioritise, schedule and balance workloads to meet deadlines and performance standards.
  • Practical experience of appraising and cataloguing a wide range of archives, ideally in a healthcare or corporate setting.

Applicants should be able to demonstrate the essential criteria from the attached person specification within their applications to be considered for this role.

The Department

The Information Governance & Information and Records Management team sits within the Corporate Office Team which forms part of the Finance, Strategy and Transformation directorate. The Corporate Office is responsible for supporting a number of corporate functions within NICE including the senior management team, the Board, governance, technology appraisal appeals, advisory committee meetings held in public, equalities, policy consultations, information governance and records management and business planning.

For an informal discussion please contact Rachael Delaney, Assistant Information and Records Manager,

Closing date: 24 October 2021
Interview date: 4 November 2021


  • Here at NICE we are passionate and proud of the work we do and the impact we make.
  • We can offer you a great place to work with good benefits, flexible working, and a supportive, friendly and inclusive environment.
  • We have an academic culture committed to producing high quality work and we take collective responsibility.

Our main purpose is to improve health and wellbeing by putting science and evidence at the heart of health and care decision making. As an organisation we all collaborate to achieve this same goal through empowering our workforce to do great things!

We are going through an exciting period of change and rapid growth. There could not be a better time to join us.

This role will be based in our Manchester office. We are a flexible employer, and you will have the opportunity to discuss any potential for flexible working with your manager.

Important - Due to NICE’s use of anonymised recruitment practices we ask all candidates not to include any personal details within their application. Please ensure you provide sufficient detail in the supporting information section to allow our team to make an informed judgement about your suitability for this role at this stage. CV’s will not be considered.


NICE is committed to the equality, diversity and inclusion of all our candidates and staff, and we are committed to creating a workforce which represents the communities we serve. We welcome applications from everyone, and in particular we encourage applications from candidates with disabilities, and candidates from black, Asian and minority ethnic backgrounds who are currently under-represented in our workforce.

Please contact if you wish to discuss any additional needs or reasonable adjustments which may support your success at interview

The National Institute for Health and Care Excellence offers a dynamic and friendly working environment where teamwork is highly valued.

We offer a range of benefits including:

  • NHS pension scheme and childcare voucher scheme
  • We provide a thorough induction programme
  • Personal development is supported through extensive training and development opportunities
  • We promote flexible working to help staff achieve a healthy work life balance
  • We value equality and diversity and welcomes applicants from all sections of the community
  • We will interview all disabled applicants who meet the essential criteria in line with the NHS Guaranteed Interview Scheme

Please make sure that you read the job description and person specification as your application will be shortlisted against these criteria.

Please provide full contact details for all referees within your application form including email addresses. Referees provided must include your current line manager and cover the last two employers.

We reserve the right to close any vacancies from further submissions when we have received sufficient applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role.

Please note all contact is made via NICE Recruitment – Trac system administered by NHS Midlands and Lancashire Commissioning Support Unit (MLCSU). Please check your account regularly. If you are shortlisted for interview you will be required to provide proof of ID and the right to work in the UK. (Please refer to attached guidance documents for further details). Failure to bring the required proof will mean that we may be unable to proceed with your interview.

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