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NB: This vacancy closed to applications on 05/08/2021.

As & When Health Records Clerk

Job Reference: 405-21-AC367HREC

Dorset County Hospital NHS Foundation Trust
Health Records
Dorset County Hospital NHS Foundation Trust, Dorchester
£18,005 - £19,337 pro rota per annum

Outstanding Hospital

We are the largest and most diverse employer in West Dorset with over 3,000 staff providing an acute hospital service to a population of over 250,000.

Our Mission is to provide outstanding care for people in ways which matter to them and to achieve this we ensure our values of Integrity, Respect, Teamwork and Excellence is at the core of everything we do.

We are a Trust that celebrates diversity and we are committed to creating an inclusive environment for all employees. We would welcome applications from people in all under-represented groups.

Outstanding Career

Health Informatics

Health Records – Library Scanning Clerk - Days (As & When)

The Health Records Department are looking for a highly motivated team player to join our busy and dedicated team.

The post will be based in the Health Records building situated on the Dorset County Hospital site.

The position involves various clerical tasks including pulling, chasing and prepping notes for clinics. Prepping and scanning of notes for the Trust Digital Patient Records System (DPR), ensuring high quality attention to detail across all aspects of Health Record processes.

Specific requests for notes including audits and taking notes back to file.

You will work on a rota covering one of five desks on a weekly basis and covering the courier route as and when required, you will also use trolleys to go out into the hospital retrieving and delivering notes.

You will need to have highly developed organisational, communication and computer skills. Knowledge of PAS would be an advantage however training will be given. The position is within a well-established team and the ability to work as a team is essential.

You will come into contact with all areas of the hospital.

As & When hours

For further details / informal visits contact:

Chloe Coward, Health Records Service Manager on 01305 255440


Nicholas Hill, Deputy Health Records Manager on 01305 255443.


Please read the job description/person specification carefully to ensure your application reflects the knowledge, skills and experience required

The closing date/interview date is subject to amendment; this vacancy may expire at short notice. All correspondence with applicants will be via email. If you have not heard from us within 4 weeks please contact us on to find out whether you have been shortlisted

DBS - If you join us and need a new DBS check, we will recover the costs through a salary deduction (£40 - enhanced check or £23 - standard)

Applicants who subscribe to the update service or have a valid portable DBS will not incur a charge. There will be no charge to Volunteers/newly hired apprentices. Employees within AfC pay bands 1-4 can choose to pay through salary deductions over 3 months

VISA - Tier 2 visa applicants who are coming to work in an occupation defined by the relevant Standard Occupational Classification (SOC) code, and their adult dependants, will need to provide a criminal record certificate from any country they have lived for 12 months or more in the past 10 years.

TRAC - When applying through NHS Jobs, your submitted application will be imported into our Trac recruitment system. All subsequent information regarding your application will be generated from You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post, you are agreeing to Dorset County Hospital transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS ESR system.

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