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NB: This vacancy closed to applications on 02/08/2021.

Estates Office Manager (Estates Administration) (XN05)

Job Reference: 298-EST-496

Estates and Facilities
298 Engineering Maintenance - LGI
The Leeds General Infirmary
£24,907 to £30,615 pa

Estates Office Manager - Band 5

Estates Department Leeds Teaching Hospitals NHS Trust
Job Title: Estates Office Manager

The Estates Department at LGI are looking to appoint an Estates Office Manager to be responsible for the management of the Estates administration function and to work alongside the management team in ensuring we have an accurate, auditable and compliant system.

The team are looking for a motivated and pro-active individual to help shape, modify and enhance our existing systems to provide additional consistency and accuracy in developing a more robust Administration system.

The role will be diverse, challenging and is an integral part of how the Estates team perform and function to support patient care. The work will involve many different facets from record keeping, supporting the Estates managers with their HR responsibilities, to everyday secretarial duties, working with Estates specific systems, all to ensure as a team we perform to the best of our ability.

Candidates should ideally have experience gained working in an Estates and Facilities background.

The Trust expects high standards to support the Estates function and improve the patient experience. Therefore the role requires a hardworking, enthusiastic individual who will take pride in their duties. The ability to work as part of a team, or work alone as well as having the capability of demonstrating good communication skills and being well organised are also essential to this role.

Essential Qualification required;

  • NVQ Level 3 in Business Administration or the ability to achieve within 12 months of appointment.
  • CMI Management qualification at Level 5 or equivalent experience.
  • ECDL or equivalent.
  • Evidence of continuing professional education and development.
  • Ability to prioritise workload and competing demands and tight deadlines, through effective time management.
  • Pleasant personable manner, smart clean appearance
  • Ability to adapt to change Good organisational skills
  • Good organisational skills



  • Significant supervisory experience, including recruitment, appraisals, absence monitoring initial stages of grievance and discipline.
  • Previous management experience in one or more the service.
  • Management skills including the audit, review and revision of processes and systems.
  • Proven record of good personal organisation and the ability to cope with short-term and varied targets.
  • Experience of conducting meetings, and producing business cases where required.
  • Experience and understanding of Trust Information Systems and processes.
  • Expertise in the manipulation of spread sheets, databases and other information resources.
  • Experience of being responsible for a discrete area of work.
  • Production of management cases (conduct, capability, absence management related).
  • Essential Experience and Skill


  • Good written and verbal communication skills. The post-holder must be able to communicate sensitively and effectively with a wide range of people and with the wider multi-disciplinary team.
  • Ability to work independently and to prioritise, organise and monitor personal and departmental workload.
  • Good time management skills and ability to meet tight deadlines.
  • Effective interpersonal skills, able to liaise with all levels and grades of staff offering guidance and interpretation on processes and information.
  • Proficient in the use of IT, including relevant software experience for example spread sheets, word processing and databases.
  • Leadership qualities
  • Ability to use and act on own initiative, with minimal constraints.
  • Ability to work as part of a team and to motivate staff.
  • Understanding of the need for confidentiality and discretion.
  • Flexible approach to working practices.
  • Ability to exercise judgement to evaluate situations and resolve problems
  • Ability to present and convey information concisely and informatively.
  • Ability to produce personally, and through direct reports, quality standards of work output under pressure and adapt to change.
  • Awareness and appreciation of current issues and trends relating to the role.

Experience of working in an Acute Hospital Environment and dedicated to support the development of a high quality service

The successful candidate must be keen, conscientious and enthusiastic with a flexible approach to working

Contact details

If you would like to talk to somebody about this vacancy then please contact:

Contact Name: Andrew Bielby

Email Address:

Telephone 0113 3922491

This vacancy may close before the advertised closing date if sufficient suitable applications are received.

Our goal is to be the best place to work, to achieve this we engage with and listen to our staff, to understand their needs. We are proud to support all individuals to work flexibly so they can maintain a good work life balance and provide support as a carer or parent. We value our diverse staff and are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required and to support staff who require adjustments to ensure they can work safely during the Covid-19 pandemic.

If you are offered a position, you may be required to undertake a DBS. The Trust will administer the DBS check on your behalf and will recover the cost (Enhanced £48 or Standard £30) from your salary over a 3 month period (including Internal staff). You will also be required to participate in the DBS Update Service and pay the £13 cost per year. This is a condition of your employment. DBS checks for volunteers are free.

Please ensure your application is submitted with referees who can verify your employment/education history over the last three years and include valid email addresses for them. LTHT will request electronic Factual Employment References from your previous employers. These references will be requested before you are issued with an unconditional offer of employment letter.

Please note that a car parking permit or space cannot be guaranteed.

Leeds Teaching Hospitals Trust has received the Gold Award from the Defence Employer Recognition Scheme and we welcome applications from defence personnel to work for us.

If you have any questions about the process please contact the Recruitment Service on (0113) 2065980

Disclosure and Barring Service (DBS) Check

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order (as amended) and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (DBS) to check for any previous criminal convictions.

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