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NB: This vacancy closed to applications on 25/07/2021.

System Administrator (Band 3)

Job Reference: 179-377-21-F

West Suffolk NHS Foundation Trust
Purchasing and Supplies
Bury St. Edmunds
£19,737 to £21,142 pa

About the West Suffolk NHS Foundation Trust

At the West Suffolk NHS Foundation Trust, we want to tell your story. We want to help develop your career. With us, the opportunities are endless.

We strive to deliver the highest quality and safest care for more than a quarter of a million people. We aim to provide the right care, in the right place, at the right time – whether in the hospital or community settings across west Suffolk.

We deliver high-quality services in a variety of settings including people’s own homes, care homes, day centres, schools, GP surgeries and health centres, as well as the Newmarket Community Hospital inpatient unit and clinics, and our main site, the West Suffolk Hospital in Bury St Edmunds.

Join us – what will you #BeKnown for?

Key achievements

  • For the last two years the National Hip Fracture Database (NHFD) have rated us as the top hospital in England, Wales and Northern Ireland for meeting best practice criteria for patients treated for a hip fracture.

  • We’re among the top 10 hospitals in the country for hip, knee and joint replacement outcomes.

  • Our stroke services regularly achieve high ratings in the Sentinel Stroke National Audit Programme (SSNAP) scores.

  • We consistently achieve high early detection of cancer, and cancer survival rates in the NHS West Suffolk Clinical Commissioning Group area are the best in the east of England.

The Purchasing Department has a full time, 37.5 hours per week, Systems Administrator position, for an individual interested in joining a busy team.


As part of the West Suffolk Hospital NHS Trust’s purchasing team your role will be to support the management of the Trust e-procurement systems on a daily basis within the department and across the Trust. This will involve working with all departments and localities across the Trust, to ensure training and the daily smooth running or the e-procurement system.


Your role includes:


  • To administrate the Trust e-procurement system in an effective and efficient manner.

  • To administrate the Trust e-catalogue system in an effective and efficient manner.

  • To administrate the NHS Supply Chain website.



    The successful candidate will need to be:


  • GCSE (or equivalent) qualifications to demonstrate a good standard of general education.
  • NVQ level 3 or equivalent standard 
  • Excellent customer services skills
  • Proven ability with Microsoft Office programmes including Word, Excel and Outlook
  • Ability to work alone, unsupervised, whilst remaining able to prioritise conflicting demands in a sometimes pressurised environment

  • Excellent IT and keyboard skills with a high level of attention to detail



For further information or an informal discussion, please Debbie Stevenson, Head of Purchasing on ex: 3854 or Damien Jump  Purchasing Manager on ex: 2887.



To view the Job Description and Person Specification for this position, please click on the Job Description link (below). You should use the Additional Information section of your application to state how you meet the requirements of the Person Specification.




CAR PARKING - This post does not entitle you to apply to park on the Hospital site.  The Trust offer parking off site at the Bury St Edmunds Rugby Club, which is serviced by a regular shuttle bus to and from the Hospital.  Details of the bus timetable can be found in the on-line starter pack.




All applicants should click on the link entitled “How will my application be processed?” prior to submitting their application form.


The closing date for this vacancy may change if we receive a strong response. Please ensure that you apply for any post you are interested in as soon as possible.

We will endeavour to notify you on the progress of your application. Please note that this could be via email or post; therefore you should ensure you regularly check your email account for new messages.

We are an equal opportunities employer, with a range of flexible working options.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS clearance (Disclosure and Barring Service - Police checks) will be required for relevant posts.

Final Salary Pension Scheme and Life Cover.

Key Worker Living Housing Initiative available to applicable staff groups.

We welcome applications from the Armed Forces community.

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