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NB: This vacancy closed to applications on 22/04/2021.

Band 4 Administrator

Job Reference: 290-CPPIO-3-A

Imperial College Healthcare NHS Trust
Trustwide, london
£26,365 - £28,988 pa inc

Fulfil your potential in hospitals that make history:

Charing Cross, Hammersmith, St Mary’s, Queen Charlotte’s & Chelsea and Western Eye.

With five world-renowned hospitals, Imperial College Healthcare NHS Trust is full of opportunity if you are looking to develop your healthcare career.

We are an NHS Trust of approximately 14,000 people, providing care for over a million and a half patients from north west London and beyond every year. We have a rich heritage and an ambitious vision for the future of our patients and local communities.

With our partners, Imperial College London, The Royal Marsden NHS Foundation Trust and The Royal Brompton & Harefield NHS Foundation Trust, we form Imperial College Academic Health Science Centre, one of 6 academic health science centres in the UK, working to ensure the rapid translation of research for better patient care and excellence in education.

We are proud of our heritage in innovation and we are early adopters of new insights in technologies, techniques and treatments for improving health.

Band 4 Administrator

A great opportunity has arisen for someone interested in joining our People and Organisational Development (P&OD) team.

You will provide a comprehensive and quality administration service to the three divisional P&OD teams and central investigation team to support effective management of all investigations and formal proceedings and contribute to a first class professional, responsive and customer focused service.

The post holder will liaise closely with other administration staff, Investigators, HR advisors and managers to provide administrative support to the team, including high quality administrative support for hearings, the partnership committee, Freedom of Information requests, maintain information on the relevant parts of the intranet, case management systems, produce reports and respond to non-complex HR queries. The post holder will be involved in arranging formal meetings within the Trust, booking rooms, attending meetings and interviews, preparing papers for formal meetings, taking notes at meetings and transcribing them.

You will need to be well organised and able to co-ordinate the arrangements for a number of meetings at any one time, using your initiative in prioritising your work. You will liaise daily by telephone, email and in person with a wide range of staff and contacts across the Trust and outside.

Maintaining thorough and accurate records and notes for each case will be essential in this role, and this will involve using a variety of software, including Microsoft Office Word and Excel.

The Trust reserves the right to close this vacancy early should we receive 50 applications prior to the advertised closing date. Please ensure you submit your application as soon as possible.

We are committed to equal opportunities and improving the working lives of our staff and will aim to consider applications to work flexibly, part-time or job share. Please talk to us at interview about the flexibility you may need.

For further details / informal visits contact:

Name Anita Niczyporuk Job title Associate HR Business Partner

Email address Telephone number 07876546453

At Imperial College Healthcare NHS Trust you can achieve extraordinary things with extraordinary people. You’ll be working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.

Benefits include opportunities for career development, flexible working and wellbeing, plus a staff recognition scheme. Also, take advantage of optional benefits including the cycle to work and car lease schemes, season ticket loan or membership options for onsite leisure facilities.

All of our hospitals have quick transport access to the Westfield shopping and leisure centre, the West End and a range of local bars, cafes and restaurants - ideal for team socials!


Please note once the vacancy that you have applied for has closed your application will be transferred to the Trac Recruitment System and you can expect emails from this site.

Please ensure you check your emails regularly as this is how we will communicate with you throughout the recruitment process. If you are shortlisted you will be contacted by email and text message (if you provide a mobile contact number).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

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