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NB: This vacancy closed to applications on 22/04/2021.

Support Service Team Coordinator & Personal Assistant

Job Reference: 173-19421-LPS

Leeds and York Partnership NHS Foundation Trust
Administration Liaison Psychiatry Service
Liaison Psychiatry Admin, Leeds
£21,892 - £24,157 pa

All references should be directed through the Employers HR Department wherever possible to comply with NHS Check Standards. Please ensure that a HR address/email is provided for each referee named.

We are offering a leadership role managing a small team of administrators who offer support to clinical teams working across the liaison services.

As a Support Service Coordinator you will be an experienced team player who has proven managerial experience and are able to assist and lead a team in providing a high quality, accurate and timely administration and secretarial service.

You will be a self-motivated, enthusiastic, proactive person who can learn to pre-empt the needs of the clinical team from an administrative perspective ensuring their clinical time is optimised for benefit the people using our services. You will be able to work effectively, in what can at times be a pressurised environment supporting and leading a team to achieve deadlines.

The role will require, amongst other skills and attributes, excellent proven leadership, interpersonal, communication and organisational skills, with word processing at a high level with experience of digital dictation systems.

You will be experienced in arranging high level meetings ensuring these are serviced at a high level, providing follow up work as necessary.

You will also provide a personal assistant role to the Liaison service senior managers.

You will have good skills surrounding electronic systems i.e. EPR (electronic patient records) and have the ability to work independently but be able to accept direction from the Line Manager as required.

You will be someone who is proactive about meeting with your peers across the Trust to problem solve and overcome issues as they arise. You will be able to work using your own initiative; ensuring business as usual from an administrative perspective is maintained within the boundaries of the role.

You will be self–motivated and enthusiastic about the service you and your team provide. You will ensure your team help service users to feel welcome and at ease when contacting the service for information, assistance or signposting within the boundaries of the role.

This is an exciting opportunity to become part of a service which changes and evolves to meet the needs of people who are referred or contact us.

We are looking for an experienced, flexible and committed person who shares our belief that we can make a real difference to people’s wellbeing.

For further details / informal visits contact:

Gail Crossley 07816100142

All applications submitted will be held by and the Trust Resourcing team. If you are unsuccessful at interview your details will be held for a further 6 months and then deleted.

***Please note that from 1st July 2018, all new employees will be required to pay for their DBS Check, and to subscribe to the DBS Update Service.***

If a DBS Check is required for your role the Trust will administer the DBS check on your behalf and will recover the cost of the DBS check (Enhanced Check £48 or Standard Check £30) by way of deductions from your salary over the first 3 consecutive months of employment with the Trust. As a condition of your employment you will also be required to register with and to participate in the DBS Update Service, and will be responsible for maintaining payment, and subscription to the DBS Update Service (£13 annual payment).DBS checks for volunteers remain free of charge.

NHS staff from the Yorkshire and Humber region designated ‘at risk of redundancy’ will, wherever possible be offered an interview, provided that they demonstrate that they meet all the essential shortlisting criteria of the post. If you are ‘at risk of redundancy’ or ‘affected by change’ please make it clear on your application.

The Trust reserves the right to close the vacancy before the closing date.

In view of Home Office Immigration Regulations all applicants must state their current immigration status, including expiry dates.

In submitting an application form, you authorise Leeds and York Partnership NHS Foundation Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed to the post.

The Trust currently pays a non-consolidated supplement in order that all our staff receive the equivalent of the Living Wage Foundation Rate.

Please note: The Trust does not offer reimbursement of interview expenses.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Tier 2 Certificate of Sponsorship

Applications from job seekers who require current Tier 2/skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information please visit the UK Visas and Immigration website.

From 6 April 2017, Tier 2/skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.

For further advice, please visit Applying from overseas.

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