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NB: This vacancy closed to applications on 30/11/2020.

Specialty PA

Job Reference: 164-2754540

Nottingham University Hospitals NHS Trust
Nottingham City Hospital, Nottingham
£21,892 - £24,157 per annum pro rata

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve. We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

A vacancy has arisen for a Specialty PA to join the Neonatal admin team based at the City Campus. Working as part of a team the post holder will support the provision of a high quality administrative / PA service to the Neonatal department.

You will support Consultants with administrative tasks such as diary management, arranging and co-ordinating multi-disciplinary team meetings, processing patient correspondence and any follow on actions in a timely manner. The successful post holder will also be responsible for updating Hospital systems (e.g. patient appointment outcomes) and collecting data for audit purposes.

You will be a conscientious and enthusiastic team player with excellent organisational and communication skills including a sound administrative background. The ability to manage your time, organise and prioritise your workload whilst remaining patient and team focused is essential.

You will need to be able to demonstrate a clear understanding of confidentiality issues. Maintaining confidentiality for all individuals and the organisation.

You will be responsible for responding to queries within and outside of the organisation in a professional and empathetic manner. And when required using your own judgement and decision making skills to complete tasks. You must be able to clearly and accurately convey information received via the telephone and from both verbal, written and recorded reports.

The successful applicant will have obtained GCSE Grade C in English Language and Maths or equivalent, Word Processing or typing qualification (or equivalent typing qualification/experience); NVQ level III in Administration or equivalent experience.

You will have excellent audio typing skills and be competent in the use Microsoft packages. Experience with hospital systems including Winscribe, Medway PAS, and NOTIS are desirable.

The post is based mainly on the City Hospital campus, although will require some cross campus work for meetings.

Part Time 17.5 hrs per week

For further details / informal visits contact:

NameAlison LedwitchJob titleDeputy Service ManagerEmail addressalison.ledwitch@nuh.nhs.ukTelephone number07523 999798/01159-249924 ext 86288

  • Please submit your application form as soon as possible to avoid disappointment as we reserve the right to close vacancies prior to the published closing date.

    All communication will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

    If you have a disability and find it difficult to complete our online application form, please email us at for our easy read application.

    The quoted salary will be pro rata for part time workers.

    All applicants who have declared a disability and meet the essential criteria will be shortlisted.

    NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria.

    We welcome applications from individuals who require Tier 2 sponsorship in line with the Home Office regulations. NON-EEA candidates may not be appointed, if a suitably qualified and skilled EU/EEA candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements.


  • If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts.
  • I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
  • Your post maybe subject to a DBS check which incurs a cost dependent on the level of check required (£45 for enhanced and £28 for standard). I agree to reimburse NUH NHS Trust the cost of a DBS check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse NUH NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

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