The role

This role is to provide administrative and finance support function to Enable East, to include
the processing of financial information in accordance with Trust procedures, and to provide
assistance and advice as required to a range of suppliers and services to the organisation

About Us

Enable East is an innovative, independent NHS team that assists other health and social
care organisations to deliver effective projects and measurable improvements. A ‘common
sense’ alternative to commercial management consultants, Enable East offers a safe pair of
hands and a fresh pair of eyes.

Key responsibilities

Business Admin duties

• Receive and deal appropriately with incoming calls, emails and verbal
  communication from customers and suppliers.
• Administration of the Enable East generic email account, ensuring a timely response
  to enquiries.
• Establish and maintain effective filing and pending systems which provide for prompt
  and accurate retrieval of information.
• Establish and maintain databases/spreadsheets on a range of issues as required.
• Take and type minutes as appropriate to a high standard and ensure relevant and
  timely circulation prior to meetings.
• Type general administrative correspondence from audio and written materials, and
  from electronic equipment using Microsoft Office Professional Suite.
• Preparation and processing of documents including photocopying and attending to
  postal collections / deliveries.
• Administration of commercial contracts including updating the relevant databases.
• Prepare and format Associates’ CVs into the Enable East corporate style.
• Arrange suitable venues for meetings and assist in travel arrangements for senior
  management team members.
• Source accommodation and organise travel arrangements for Enable East
  Associates in line with specific customer/contract requirements.
• Prepare reports for the Associate Director as required
• Ensure hospitality to all visitors of Enable East
• Able to demonstrate keen eye for detail, in particular for processing publications,
  proof reading, maintaining databases of information and dealing with frequent
  interruptions to workload
• Provide finance and administrative support to both the core business processes and
  the wider Enable East team as required.

Finance duties

• Provide and receive information to and from customers and suppliers concerning
  non-payment, incorrect or late payments or other sensitive issues, and discuss
  complicated financial matters concerning invoices and payments.
• Assist with maintaining the Enable East Associates database and Business Model.
• Assist with the uploading of reports, mandates and contracts to the Business Model.
• Maintain the customer contact database.
• Be responsible for the completion of salary returns for Enable East.
• Provide administration support for the accounting of petty cash in the department
• Knowledge of finance computer systems and of other finance areas, such as finance
  coding structures, petty cash, VAT, sub-contractor reconciliations.
• Input financial data into computerised systems and creates financial spreadsheets
• Input and manipulate financial data into computer databases and spreadsheets
  where speed and accuracy are essential
• Responsible for raising orders and goods receipting invoices ensuring they are
  processed in a timely manner.
• Responsible for ordering all stationery including non-stock requisitions forthe
  service/building

General

• Ensure that service specific protocols and guidelines are updated as necessary.
• Work with the Business Manager and members of the team to contribute to the
  smooth running of Enable East.
• Establish good working relationships with other Directors’ administrative support.
• Have the ability to work independently and to participate in organising own workload.
• Be able and willing to demonstrate duties and office systems to new starters, and to
  provide training to end users.
• Undertake specific responsibilities as identified by the Associate Director which are
  commensurate with the role and pay band of the post.

For further details / informal visits contact:

NameKate SalmonJob titleBusiness Development ManagerEmail addresskatherine.salmon12@nhs.netTelephone number07824418042Additional contact information