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NB: This vacancy closed to applications on 25/07/2020.

Health Records Archive Assistant

Job Reference: 351-CS1452-(CS)-A

Lancashire & South Cumbria NHS Foundation Trust
£18,005 - £19,337 £18,005 to £19,337 pa

Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.

The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire and Sefton area. The Trust was first established in 2002 and employs approximately 7,000 staff who provide care from more than 400 sites

Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, home/remote working, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview.

For more information about Lancashire & South Cumbria NHS FT please visit our website via Lancashire & South Cumbria NHS FT


We are seeking enthusiastic clerical staff to join our Health Records Department.

The busy Department is responsible for the day to day management of paper Health Records that are held in storage. In conjunction with deployment of the Trusts Electronic Patient Records, paper records are also being scanned into a digital format.

The Health Records Team will play a crucial role in supporting this digitisation programme.

Records will be indexed on a database before being scanned into an electronic document management system as digital images.

The post will require you to use correct manual handling techniques to move boxes of records around the department. Various lifting aids will be used and training will be provided in their use. You will also have use of several IT systems to facilitate the conversion of paper records into the electronic document management database.

Standard records management processes will also be carried out such as tracking, retrieval, appraisal, culling and confidential destruction. The Health Records Team will also provide support to the Subject Access Team by way of printing and copying records for the purposes of dealing with Service User Information Rights requests.

You must be reliable with a flexible attitude to work and have the ability to work closely with other Team members.

The successful applicants will be based at Astra Business Centre but may also be required to work in sites throughout the Trust.

For further details / informal visits contact:

If you are interested in this position and would like an informal discussion or to arrange a visit to discuss the post in more detail please contact Gayle Ashton – Health Records Lead on 01772 773601 or

Please ensure that you read the Person Specification attached below as your application will be measured against this document. Applications from job share partners are welcome and other forms of flexible working will be considered for all posts.

For all posts which require a Disclosure & Barring Service (DBS) check please be aware of the DBService Code of Practice, a copy of which is available by logging on to the DBS website.

You are advised to consider applying for LSCFT vacancies as soon as possible as in some instances vacancies are closed as soon as a sufficient number of applications have been received. If you are not invited to interview within 3 weeks of the closing date then please assume that on this occasion you have been unsuccessful, as it is not possible to contact all unsuccessful candidates.

Lancashire & South Cumbria is committed to celebrating difference as an asset and we know that recruiting talent from diverse backgrounds helps to create a more flexible, creative and effective workforce. We welcome applications from people regardless of age, disability, ethnicity, gender, religion or belief or sexual orientation. If there is anything you’d like to discuss in relation to your application then please ask.

After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system - TRAC systems. All subsequent information regarding your application will be generated from You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post, you are agreeing to LSCFT transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

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