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NB: This vacancy closed to applications on 01/04/2020.

Rota Co-Ordinator - Band 4

Job Reference: 370-ADM4MED-974

Warrington and Halton Hospitals NHS Foundation Trust
Medical Secretaries
£21,089 to £23,761 pa

We are WHH an NHS Foundation Trust acknowledged as providing a positive learning environment and proud to be recognised as a Teaching Hospital. We provide first class services at Warrington Hospital, Halton General Hospital and the Cheshire and Merseyside Treatment Centre in the North West of England.

Our mission is to be Outstanding for our patients, our communities and each other.

We pride ourselves in being consciously inclusive and enjoy working with and for the diverse community we serve, employing a high calibre of skilled staff, reflective of our communities.

Our vision is to continue to deliver high quality, safe and sustainable health and care services to the local population of Warrington, Halton and beyond. Our approach to healthcare is founded on our five core values; Working Together, Excellence, Accountable, Role Models and Embracing Change.

As an applicant or employee of WHH you have our commitment to equality, diversity and inclusion, it’s the way we work! Our beliefs and culture insist that no job applicant or employee will receive less favourable treatment from the start of the employment journey.

Working at WHH means joining a team of 4,000+ professional and support staff who local people look to, to keep them well and support their well-being. If you embrace these values and are motivated to making a difference to our patients, we'll look forward to receiving your application.

Rota Co-Ordinator

An exciting opportunity has arisen for an enthusiastic, motivated and highly organised individual to join our Orthopaedic administration team within Surgical Specialties to provide 12 months maternity cover for our Rota Coordinator.


The Rota Coordinator will lead and coordinate the Consultant and Junior Doctor rotas, whilst working in a supportive environment. The role has been developed to improve and support the working lives of our clinical teams with respect to on call rota management, rostered opportunity to attend education events to meet training requirements, allocation on the wards and leave requests.


You would be expected to co-ordinate junior doctor rotas to meet the requirements of the Trust and the end users, ensure the junior doctors are compliant with European Working Time Directive and training requirements, and manage and co-ordinate mandatory training and appraisals, day to day administrative duties aligned with the role including the monitoring of annual leave and sick leave. Strengths essential to the role would include the ability to work independently utilising own skills and initiative without the need for supervision in an organised, efficient and effective manner in order to maximize the use of own time. Post holders are expected to be flexible in their approach to meet the needs of the service. Knowledge and experience working within the medical sector, a familiarity with medical computer systems, understanding of the grading of doctors and experience working within a similar role is desirable but not essential as full training will be given to the right candidate.


This position is part time at 17 hours per week over three days and will be based at Warrington Hospital though may include an element of cross site working between Warrington Hospital and the CMTC at Halton on occasion. This role is a temporary contract to cover maternity leave and would suit someone looking for experience in rota management as a secondment or as additional hours to their current role. As part of the interview there will be a short Excel related activity/assessment.


We are looking for someone who is conscientious and a strong team player, someone who understands the importance of data confidentiality and is comfortable communicating with both service users and all grades of staff. If you have an interest in Orthopaedics, feel you fit the job requirements and person specifications then we would love to meet you at interview and look forward to your application. I would be happy to discuss the role further prior to interview, contact me via email.


This job advert may close as soon as sufficient applications have been received, therefore please apply for this job as soon as you can, if interested.

As an applicant or employee of WHH you have our commitment to equality, diversity and inclusion, it’s the way we work! We encourage all applicants to share their personal information with us to understand why please read `Be counted` and `8 reasons why’ in the additional information.

The Trust operates a Smoke Free Policy which does not permit smoking within the Trust premises and grounds/site.

Please provide e-mail addressess for referees, as this will facilitate a quicker recruitment process. Please check your e-mail account regularly as you will receive alerts from the NHS Jobsite informing you of a message (including notification of interview)

Depending on the classification of the post, in-line with DBS guidelines, a Standard or Enhanced disclosure will be required which may include a check of the ‘Vulnerable Adults List’, the ‘Children’s List’ and/or the Independent Safeguarding Authorities (ISA’s) barred lists.

A charge of £60 (Enhanced) will be made by the successful candidate which will be deducted from the first 3 months’ salary. In addition to this, you will also be required to re-pay any future costs that may arise in relation to DBS fees.

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