City Hospitals Independent Commercial Enterprises Ltd (CHoICE)

Administration Assistant (Catering)

The closing date is 09 July 2025

Job summary

Applications for this vacancy are restricted to internal applicants only

South Tynesidecatering Department require a Band 2 Admin Assistant to work 25 hours per week between 10.00 to 15.00 Monday to Friday. There will be a requirement for the post holder to be flexible and provide cover 0800 - 1500, including weekends when necessary.

The Admin Assistants role is vital to the day to day running of catering. Accurate patient menu data collation is essential. Placing food orders and maintaining financial information is also essential.

Hours of work may vary, from time to time. There is an expectation for the successful candidate to cover weekends during periods of holiday.

Main duties of the job

Complete administration tasks in Catering:

Compile patient menu data, special diet data

Tabulate patient meal numbers

Complete financial reports

Place and generate orders

Compile ad-hoc meal/food items

Maintain stock sheets and

Maintain admin stock (pens, paper, toner etc)

Take meeting minutes Organise meetings and maintain meeting diary and Function Suite bookings

About us

Please help us by adding your telephone number to your application form this will allow us to contact you quickly if required.

City Hospitals Independent Commercial Enterprises Ltd (CHoICE - trading since 2014) is a wholly owned subsidiary company of South Tyneside & Sunderland NHS Foundation Trust (STSFT). Based at Sunderland Royal Hospital, providing a full range of Facilities Management, Procurement and Outpatient Pharmacy services. We employ around 650 staff in a wide range of functions, ranging from cleaners, porters, engineers, procurement specialists and pharmacists.

Commitment, Care and Compassion- our Team contribute to the overall hospital environment, providing safe, secure and comfortable facilities for access by patients, staff and visitors. CHoICE is an exciting place to work that will provide you with an opportunity to grow and develop. Many of our staff work flexibly, including part-time and we are committed to offering flexible approaches to work where possible. We provide a range of benefits including Fitness Centre (SRH), cycle to work scheme and access to a Childcare Co-ordinator to help staff with childcare arrangements.

We welcome all applications regardless of peoples race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under-represented groups.

Note we will not accept applications found to be AI generated.

Date posted

02 July 2025

Pay scheme

Other

Salary

£25,779 a year pro rata for part time - 25 hours per week

Contract

Permanent

Working pattern

Part-time

Reference number

M9155-Z-AC-0625-56

Job locations

South Tyneside District Hospital

Harton Lane

South Shields

NE34 0PL

Job description

Job responsibilities

To provide an effective and efficient administrative service to the Catering Office and Catering Managers.

Provide clerical administration for catering

Use word processing software word, excel, PowerPoint

To support the general office function at STDH on days when they are short staffed.

Ensure compliance with Standard Financial Instructions where appropriate

Ordering and maintaining stock of stationery

Order food items using various admin systems

Answer telephones taking messages

Process patient meal information completing special diet information carefully and precisely

Liaise with wards and departments accordingly

Process and input data into the Catering Department Administration System

Arrange and facilitate annual staff mandatory training. Ensue staff are logged on and have commenced the training. Retain a register of attendees.

PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE

Please note the Trust are not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. Applicants are requested to consider this when making their application. Please visit Gov.UK for further information

Job description

Job responsibilities

To provide an effective and efficient administrative service to the Catering Office and Catering Managers.

Provide clerical administration for catering

Use word processing software word, excel, PowerPoint

To support the general office function at STDH on days when they are short staffed.

Ensure compliance with Standard Financial Instructions where appropriate

Ordering and maintaining stock of stationery

Order food items using various admin systems

Answer telephones taking messages

Process patient meal information completing special diet information carefully and precisely

Liaise with wards and departments accordingly

Process and input data into the Catering Department Administration System

Arrange and facilitate annual staff mandatory training. Ensue staff are logged on and have commenced the training. Retain a register of attendees.

PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE

Person Specification

Experience

Essential

Office /admin experience
Data input/spreadsheets
Diary keeping

Desirable

NHS admin experience
Formal letter writing
Recording formal meeting minutes

Qualifications

Desirable

NVQ Level II or Equivalent City & Guilds

Skills and Knowledge

Essential

Ability to work both as part of a team and independently.
Knowledge of Excel PowerPoint Word
Word processing skills
Minute taking

Person Specification

Experience

Essential

Office /admin experience
Data input/spreadsheets
Diary keeping

Desirable

NHS admin experience
Formal letter writing
Recording formal meeting minutes

Qualifications

Desirable

NVQ Level II or Equivalent City & Guilds

Skills and Knowledge

Essential

Ability to work both as part of a team and independently.
Knowledge of Excel PowerPoint Word
Word processing skills
Minute taking

Employer details

Employer name

City Hospitals Independent Commercial Enterprises Ltd (CHoICE)

Address

South Tyneside District Hospital

Harton Lane

South Shields

NE34 0PL

Employer's website

https://www.choicesunderland.co.uk/ (Opens in a new tab)

Employer details

Employer name

City Hospitals Independent Commercial Enterprises Ltd (CHoICE)

Address

South Tyneside District Hospital

Harton Lane

South Shields

NE34 0PL

Employer's website

https://www.choicesunderland.co.uk/ (Opens in a new tab)