Procurement and Estates Co-Ordinator

Job description

Job responsibilities

Package Description:

Procurement and Estates Co-Ordinator

Overview of Role and Responsibilities

Procurement

Leadership and management of supply tendering processes, to ensure that Akari obtains value for money and high quality services/supplies. End to end management of such processes, from definition of requirement, sourcing, tender analysis, negotiation and implementation

Continuous search for optimum supply relationships, in order to mitigate supply chain risk

Performance management of key suppliers utilising feedback from Home Managers

Management of Procurement projects between supplier and end customer, (our Care Homes)

Provision of Procurement expertise in cross functional projects The role will span procurement activity across a wide range of direct and indirect cost categories

Management of Supplier and contractor compliance process

New supplier set ups - end to end process with supplier and finance colleagues

Working closely with Operations Finance Business partner to analyse spend data to inform Procurement activity

Maintain contract and key supplier listings with most up to date information, and ensure budget holders and stakeholders have the correct information

Line management of Procurement Administrator

Estates

Management of Estates Helpdesk function, ensuring that reactive jobs are being managed through to completion, and PPM tasks are always completed on time

Oversight of PPM remedial spend, with ongoing tracking and reporting

Maintenance and continuous review of contractor portfolio both in terms of rates and service with regular feedback reviews from Home Managers

Assistance with service reviews and quarterly contractor meetings through the provision of KPI reporting and performance feedback

Monitoring monthly capex spending and tracking project spend versus budgeted spend for the quarter, highlighting where necessary over or underspends to aide estates managers to prioritise work / approvals for work

Reviewing and monitoring reactive activities to utilise the internal structure appropriately and minimise spending on repairs via contractors

Coordinate and ensure the review and action on requirement areas following estates risk assessments and regulatory PPMs with Estates managers

Superuser of the CAFM system

Personal Qualities and Experience

Line management experience

Team player hands on, sleeves up approach

Proactive in seeking guidance when working beyond current knowledge or experience

Strong communicator with the confidence to positively challenge, influence and support at all levels

Proven analytical skills backed up by excellent commercial acumen

Positive, self-motivated and able to work effectively without close supervision and on own initiative

Highly organised / structured approach, with the ability to co-ordinate a large number of tasks simultaneously and to tight deadlines

Excellent communication and presentational skills to differing roles in the business

About Us

At Akari Care, we provide residential and nursing care services to the elderly across the UK. Each care home is an extended family, bringing together residents and their loved ones, our colleagues in care, clinicians, hairdressers, commissioners and CQC regulators, members of the local community the list goes on. We are focussed on creating a warm and inclusive environment in which our residents feel a sense of security and belonging, while at the same time retaining their dignity and self-respect.

We never compromise on the quality of our services and our extended team includes trusted GPs, Dentists, Chiropodists and Dieticians, who all work hard to improve our residents quality of life. Our dementia care homes have qualified, dedicated staff who help people to maintain the identity and dignity of our residents. With a focus on living life to the fullest, our homes offer activities such as hairdressing salons, bars, cinemas, gardening, and cooking courses to name just a few!

Job Types: Full-time, Permanent

Salary: c.£40,000 per annum (depending on experience) plus benefits

Person Specification

Qualifications

Essential

• The ideal candidate for this role should have line management experience, a team-player mentality, strong communication and analytical skills, commercial acumen, and the ability to work effectively without close supervision. They should also be highly organized, proactive, and able to coordinate multiple tasks simultaneously while meeting tight deadlines.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Akari Care Limited

Address

Akari Care

Central Park

LS11 5DZ

Employer's website

https://www.akaricare.co.uk (Opens in a new tab)