Job summary
The applicant will be passionate about leading DMCs service development across our HR Department and more widely across the organisation. A strong communicator with good interpersonal skills, working with colleagues across all levels of the organisation.
Main duties of the job
As an HR Compliance Administrator at DMC Healthcare Ltd, you will be responsible for supporting the HR department in maintaining a culture of compliance, integrity, and best practices in accordance with UK employment laws and healthcare regulations. You will work collaboratively with the HR Manager and other stakeholders to uphold our commitment to regulatory compliance and providing administrative support to the HR Department.
To administer an effective and compliance onboarding process, record management and HR related queries.
About us
A strong provider in the NHS ecosystem, DMC Healthcare has played a significant role in service delivery for over 50 years, helping to reduce health inequalities. From being at the sharp end of the patient journey into treatment in primary care, to delivering fast, accurate radiology reporting, consultant-led dermatology and insourced endoscopy services, DMC Healthcare remains committed.
Our TRUST values reinforce that what we do is built on strong teamwork, respect for one another and importantly respect for the patient. We take time to listen and understand everyones needs, were supportive and truly care and whatever we do, we do it together.
DMC takes pride in a diverse workforce, involving a range of talented and knowledgeable experts working together as teams. This includes clinical experts, who constantly strive towards delivering the best patient care, and non-clinical experts and support staff, who revolutionise working methods in the healthcare industry.
Job description
Job responsibilities
Main Duties, but not limited to:
- Coordinate correct pre-employment compliance to ensure new starter onboarding and screening isdelivered to a high standard within agreed HR Service Level Agreements.
- Monitor pre-employment screening activities including referencing and DBS checks, ensuringemployees are compliant with contract requirements and escalating any issues to the HR Manager
- To respond to referencing checks from previous employees ensuring compliance with GDPRregulations
- Running monthly reports on compliance data and ensuring any missing information is complete.
- Coordinate the archiving process and ensure personnel files are up to date with the necessary newstarter paperwork and relevant key audit compliance indicators
- To maintain compliance records within People HR including inputting pre-employment checks.
- To be adaptable and prepared to support with the development of new processes that arise fromchanges in the organisation
- Monitoring employees Right to Work and initiating check renewals when required
- Daily department mailbox management, responding and escalating where needed
- Any ad hoc or monthly reporting in relation to HR
- Ensure all HR-related documents are stored securely and in compliance with data privacy laws
- Any other reasonable task requested by line manager and directors
- Lead on ensuring DMC are CQC compliant and continue to work safely with various stakeholdersinternally and externally
- Any HR administration tasks required by the team
Job description
Job responsibilities
Main Duties, but not limited to:
- Coordinate correct pre-employment compliance to ensure new starter onboarding and screening isdelivered to a high standard within agreed HR Service Level Agreements.
- Monitor pre-employment screening activities including referencing and DBS checks, ensuringemployees are compliant with contract requirements and escalating any issues to the HR Manager
- To respond to referencing checks from previous employees ensuring compliance with GDPRregulations
- Running monthly reports on compliance data and ensuring any missing information is complete.
- Coordinate the archiving process and ensure personnel files are up to date with the necessary newstarter paperwork and relevant key audit compliance indicators
- To maintain compliance records within People HR including inputting pre-employment checks.
- To be adaptable and prepared to support with the development of new processes that arise fromchanges in the organisation
- Monitoring employees Right to Work and initiating check renewals when required
- Daily department mailbox management, responding and escalating where needed
- Any ad hoc or monthly reporting in relation to HR
- Ensure all HR-related documents are stored securely and in compliance with data privacy laws
- Any other reasonable task requested by line manager and directors
- Lead on ensuring DMC are CQC compliant and continue to work safely with various stakeholdersinternally and externally
- Any HR administration tasks required by the team
Person Specification
Knowledge and Skills
Essential
- Good knowledge of employee relations basics and employment legislation
- Experience of HR Information Systems
- A Can Do solutions focussed attitude and approach
- Computer Literacy (MS Office)
- Excellent communication skills, written and verbal
- Pro-active approach to work and problem solving
- Excellent attention to detail and time management
Desirable
- Experience within the Healthcare sector
- CIPD qualification
Person Specification
Knowledge and Skills
Essential
- Good knowledge of employee relations basics and employment legislation
- Experience of HR Information Systems
- A Can Do solutions focussed attitude and approach
- Computer Literacy (MS Office)
- Excellent communication skills, written and verbal
- Pro-active approach to work and problem solving
- Excellent attention to detail and time management
Desirable
- Experience within the Healthcare sector
- CIPD qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
