Job summary
An exciting opportunity has arisen for a Payroll & Finance Assistant within our busy Finance Department. This is a new role within the team and requires excellent communication skills and a friendly manner, as well as a high level of attention to detail.
The post-holder will be a motivated individual, joining a friendly, forward-thinking department. This is a crucial role within the company, and you will be well supported by the Finance Manager and the wider team. The role also works closely with our HR department, so the ability to build strong working relationships is key.
This is a part-time position of 25 hours per week, worked over five days, and you must have experience of processing payroll from start to finish.
Main duties of the job
As a member of the Finance Team within Dorking Healthcare Ltd, you will be responsible for processing pay and pensions, and for submitting the ARRS reclaim for approximately 250 staff members. You will also provide support to the Finance Manager with general administrative duties.
Your responsibilities will include distributing pay-related documents such as payslips, P45s and P60s, maintaining the payroll software, inputting data from timesheets, and making pay adjustments as required.
About us
DHC is a GP Federation representing 300,000 patients and providing a wide range of quality healthcare services, including elective care, Talking Therapies, community healthcare, and primary care across Surrey. We are registered with the Care Quality Commission (CQC) and accredited as an Any Qualified Provider (AQP).
DHC works at the heart of the local health system to develop and deliver integrated care, which requires strong partnerships with many organisations. In all of our services, we aim to place the patient at the centre of their care, ensure our services are easily accessible to local patients, and reduce waiting times. GP practices have been brought together into Primary Care Networks (PCNs) to offer services within the local community. PCNs are central to the evolving NHS and are the focal point for locally developed planning and service delivery.
Benefits
- In return, DHC offers staff the following benefits:
- Competitive salaries
- Membership of a friendly, professional team
- Opportunities for training and development
- Membership of the NHS Pension Scheme
- A minimum of 27 days annual leave (plus bank holidays, pro rata for part-time staff)
- Free on-site parking at some locations (subject to availability)
DHC actively encourages and promotes diversity, ensures all voices are heard and included, and is committed to providing equal opportunities for all.
Job description
Job responsibilities
Dorking Healthcare provides high-quality NHS healthcare and is dedicated to supporting the local community. The prmary aim of this role is to assist the Finance Manager in managing, processing, and recording the company's payroll and associated functions.
You will be part of a friendly, supportive, and forward-thinking team, working autonomously within established procedures and ensuring the accurate payment of wages within set deadlines.
Main Duties and Responsibilities of the Post:
- Assist the Finance Manager with administering and processing payroll in compliance with all relevant contractual and government regulations.
- Assist the Finance Manager with NHS Pension administration.
- Process a variety of payroll components, including (but not limited to) overtime, starters and leavers, buying and selling annual leave, and statutory payments.
- Undertake general payroll and finance office duties, as directed by the Finance Manager, e.g. posting journals to the accounting software.
- Set up and maintain employee records in the payroll software.
- Administer and submit the required Primary Care Network Additional Roles Reimbursement Scheme claims, process third-party invoices, act as the point of contact for all queries, and provide reporting.
- Liaise with colleagues within the organisation and establish and maintain excellent working relationships.
- Provide efficient payroll and administrative assistance to the Finance Manager and/or other senior managers within the management team, as required.
- Perform validation checks after payroll production, including month-to-month variance reports.
- Obtain relevant authorisations for salary payment runs, ensuring accurate records are kept.
- Be responsible for processing staff expenses, handling claims, and dealing with related queries.
- Provide support and advice in response to payroll queries.
- Contribute to the development of the companys financial systems and procedures, as appropriate.
- Ensure all work is completed to a high standard.
- Undertake other relevant duties as required.
Job description
Job responsibilities
Dorking Healthcare provides high-quality NHS healthcare and is dedicated to supporting the local community. The prmary aim of this role is to assist the Finance Manager in managing, processing, and recording the company's payroll and associated functions.
You will be part of a friendly, supportive, and forward-thinking team, working autonomously within established procedures and ensuring the accurate payment of wages within set deadlines.
Main Duties and Responsibilities of the Post:
- Assist the Finance Manager with administering and processing payroll in compliance with all relevant contractual and government regulations.
- Assist the Finance Manager with NHS Pension administration.
- Process a variety of payroll components, including (but not limited to) overtime, starters and leavers, buying and selling annual leave, and statutory payments.
- Undertake general payroll and finance office duties, as directed by the Finance Manager, e.g. posting journals to the accounting software.
- Set up and maintain employee records in the payroll software.
- Administer and submit the required Primary Care Network Additional Roles Reimbursement Scheme claims, process third-party invoices, act as the point of contact for all queries, and provide reporting.
- Liaise with colleagues within the organisation and establish and maintain excellent working relationships.
- Provide efficient payroll and administrative assistance to the Finance Manager and/or other senior managers within the management team, as required.
- Perform validation checks after payroll production, including month-to-month variance reports.
- Obtain relevant authorisations for salary payment runs, ensuring accurate records are kept.
- Be responsible for processing staff expenses, handling claims, and dealing with related queries.
- Provide support and advice in response to payroll queries.
- Contribute to the development of the companys financial systems and procedures, as appropriate.
- Ensure all work is completed to a high standard.
- Undertake other relevant duties as required.
Person Specification
Qualifications
Essential
- Studied to a minimum standard of GCSE (Grade AC) or equivalent in English and Maths.
Desirable
- Payroll Diploma
- Bookkeeping qualifications
Skills and Aptitudes
Essential
- A good eye for detail and maintaining accuracy in payroll records.
- Organised with good time management skills.
- Initiative and a self-starter, able to organise own workload and prioritise tasks with minimal supervision.
- Able to cope with a busy workload.
- Positive approach and calm under pressure.
- Ability to form and maintain excellent working relationships with colleagues, contractors, suppliers, and others.
- Ability to work constructively as part of a small team.
- Proficient in using Microsoft Office and finance software packages, including Excel spreadsheets, Word, and internet systems such as email.
- Able to maintain confidentiality at all times.
Desirable
- Working knowledge of Sage 50 Payroll, or the ability to learn and develop skills quickly.
Other Requirements
Essential
- Efficient and meticulous approach to undertaking tasks.
- Willing and able to travel to different DHC sites and attend meetings, training events, and similar activities.
Desirable
- Car driver with a current, clean UK driving licence.
Experience
Essential
- Demonstrable experience working in a pay and pension environment, with in-depth knowledge of HR and payroll systems input.
- Experience of Microsoft Office Word and Excel.
Desirable
- Experience of using Microsoft Access and PowerPoint.
Person Specification
Qualifications
Essential
- Studied to a minimum standard of GCSE (Grade AC) or equivalent in English and Maths.
Desirable
- Payroll Diploma
- Bookkeeping qualifications
Skills and Aptitudes
Essential
- A good eye for detail and maintaining accuracy in payroll records.
- Organised with good time management skills.
- Initiative and a self-starter, able to organise own workload and prioritise tasks with minimal supervision.
- Able to cope with a busy workload.
- Positive approach and calm under pressure.
- Ability to form and maintain excellent working relationships with colleagues, contractors, suppliers, and others.
- Ability to work constructively as part of a small team.
- Proficient in using Microsoft Office and finance software packages, including Excel spreadsheets, Word, and internet systems such as email.
- Able to maintain confidentiality at all times.
Desirable
- Working knowledge of Sage 50 Payroll, or the ability to learn and develop skills quickly.
Other Requirements
Essential
- Efficient and meticulous approach to undertaking tasks.
- Willing and able to travel to different DHC sites and attend meetings, training events, and similar activities.
Desirable
- Car driver with a current, clean UK driving licence.
Experience
Essential
- Demonstrable experience working in a pay and pension environment, with in-depth knowledge of HR and payroll systems input.
- Experience of Microsoft Office Word and Excel.
Desirable
- Experience of using Microsoft Access and PowerPoint.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
