Job summary
gtd healthcare is one of the largest NHS commissioned Primary and Urgent care providers in North West England. Based in Denton, Manchester, our services and locations reach across Greater Manchester, Derbyshire, Lancashire and Merseyside, we have a an excellent opportunity for a new position within our team of Procurement and Contracts Manager.
An exciting opportunity has arisen for a Procurement and Contracts Manager to join us, the successful candidate will establish and manage a new procurement function within the organisation. You will have responsibility for our clinical and non-clinical purchasing and will take an active role in our contract management.
gtd healthcare delivers a diverse range of health care and support services across the North West which are provided from 35 locations including GP Practices, Urgent Care centres in Preston, Chorley and Oldham, treatment centres across Greater Manchester and a clinical hub and care coordination centre within our head office in Denton.
With turnover approaching £50m, we currently spend in excess of £1m annually on medicines, equipment, disposables and other supplies. The Procurement and Contracts manager will lead on working with with our suppliers to ensure that our resources are employed in the most efficient and effective way.
Main duties of the job
- To set up the procurement function, establish the internal systems and processes and ensure that correct processes are followed across the business.
- Look at using economies of scale to reduce the amount we spend on clinical and non-clinical products including utilities, disposables, office supplies, medicines, clinical equipment, and estates and facilities services
- To support the Head of Finance and Head of Transformation by leading a range of procurement projects including planning and selection strategies, tendering and commercial dialogue. This involves working closely with clinical and non-clinical staff.
- To ensure that overarching sustainability principles are continuously applied across all aspects of the organisation by embedding sustainability and the NHS Net Zero plan in all contract and procurement processes.
- To identify savings and cost reduction opportunities and deliver efficiencies through effective procurement and contract management.
- To assess the financial implications of contract awards to organisation budget holders including reporting formally on the implications of supplier and product changes.
- To monitor performance against service levels, recurring contract obligations and KPIs and escalating any issues with performance.
- To lead on commercial negotiations with suppliers and hold supplier contract management and review meetings.
About us
At gtd healthcare we believe we do things differently. Our not-for-profit ethos, with a drive to innovate care offers patients the best experience possible and a unique opportunity to transform services.
We are keen to develop and support staff to excel their career aspirations whilst making a positive difference to patients and the community. We put our people at the heart of everything we do. We are a values driven organisation and we are passionate about providing the best possible healthcare for our patients.
Benefits package
As an employee of gtd healthcare, you'll be able to take advantage of our benefits package, including:
- working for a values-driven organisation;
- Real living wage employer;
- access to Wagestream, which provides flexible and on-demand access to stream your pay during the month, in real-time, when picking-up extra shifts;
- 30 days annual leave, rising to 32 after five years of continuous service;
- flexible pension benefits including NHS pension scheme;
- flexible working hours and policies;
- family friendly and carer policies;
- opportunities to apply for innovation and quality awards;
- access to gtd healthcares wellbeing initiatives, which offer a wide range of tools and resources;
- gtd healthcare social and fun activities;
- cycle to work scheme.
Job description
Job responsibilities
- To support the Head of Finance and the Head
of Transformation by leading a range of procurement projects including planning
and selection strategies; tendering and commercial dialogue. This involves
working closely with clinical and non-clinical staff to achieve project support
and sign off recommendations.
- To assess the financial implications of
contract awards to organisation budget holders including reporting formally on
the implications of supplier and product changes.
- To provide professional and accurate advice
to senior managers in respect of the procurement process, including UK
regulations and the specification and evaluation of equipment and services.
- To proactively support and be involved in
the procurement of complex and high value contracts, ensuring appropriate
project management processes are in place, status reports are compiled, and
UK/Statutory procurement requirements are met.
- To ensure that overarching sustainability
principles are continuously applied across all aspects of the organisation by
embedding sustainability and the Green Agenda in all contract and procurement
processes.
- To be responsible for advising on value for
money, sustainability, development of auditable evaluation methodologies and
achieving stakeholder sign off in respect of all procurement decisions.
- To provide evaluation of financial and
purchasing data, this will include the selection of the most appropriate and
advantageous purchasing routes based on the limitation of risk to the
organisation, evaluation, and adjudication of tenders, and producing reports to
support the evaluation process.
- To be the lead procurement expert for
allocated projects, which involves planning the process, ensuring all deadlines
are met, being the main point of contact between suppliers and senior managers,
producing reports and debrief letters, ensuring all rules and regulations are
adhered to, to avoid the risk of challenge by suppliers.
- To identify savings and cost reduction
opportunities to stakeholder satisfaction and deliver efficiencies through
effective procurement and contract management.
- To advise senior managers of the optimum
procurement option for each project, resolving any conflicting views and/or
challenges.
- To be responsible for drafting, executing,
and managing Statement of Works (SoWs), ensuring close alignment to
business/project requirements and correct governance procedures are followed.
- To monitor performance against service
levels, recurring contract obligations and KPIs and escalating any issues with
performance.
- To identify project risks and put in place
mitigation strategies for an extensive range of procurement projects.
- To take account of whole life/life cycle
costing issues and make recommendations to senior managers accordingly.
- To identify the cost implications of all
procurement projects and advise budget holders accordingly.
- Provide expert advice on the appropriateness
of procurement strategies including advice on alternatives.
- To liaise with the stakeholders and other
project representatives to determine precise requirements in terms of
specification and other clinical or user-based requirements.
- To lead on commercial negotiations with
suppliers and hold supplier contract management and review meetings.
- Manage all supplier related incidents and
complaints, in liaison with the Governance Team and escalate any issues as
appropriate.
- To attend meetings, conferences, development
workshops and other training as deemed necessary and appropriate.
- Organise and chair meetings both within and
external to the organisation as necessary.
- Work collaboratively with other relevant
departments to procurement and contracting procedures and policies.
- Participate in the on-call managers rota
once per month alongside the gtd healthcare management team
Job description
Job responsibilities
- To support the Head of Finance and the Head
of Transformation by leading a range of procurement projects including planning
and selection strategies; tendering and commercial dialogue. This involves
working closely with clinical and non-clinical staff to achieve project support
and sign off recommendations.
- To assess the financial implications of
contract awards to organisation budget holders including reporting formally on
the implications of supplier and product changes.
- To provide professional and accurate advice
to senior managers in respect of the procurement process, including UK
regulations and the specification and evaluation of equipment and services.
- To proactively support and be involved in
the procurement of complex and high value contracts, ensuring appropriate
project management processes are in place, status reports are compiled, and
UK/Statutory procurement requirements are met.
- To ensure that overarching sustainability
principles are continuously applied across all aspects of the organisation by
embedding sustainability and the Green Agenda in all contract and procurement
processes.
- To be responsible for advising on value for
money, sustainability, development of auditable evaluation methodologies and
achieving stakeholder sign off in respect of all procurement decisions.
- To provide evaluation of financial and
purchasing data, this will include the selection of the most appropriate and
advantageous purchasing routes based on the limitation of risk to the
organisation, evaluation, and adjudication of tenders, and producing reports to
support the evaluation process.
- To be the lead procurement expert for
allocated projects, which involves planning the process, ensuring all deadlines
are met, being the main point of contact between suppliers and senior managers,
producing reports and debrief letters, ensuring all rules and regulations are
adhered to, to avoid the risk of challenge by suppliers.
- To identify savings and cost reduction
opportunities to stakeholder satisfaction and deliver efficiencies through
effective procurement and contract management.
- To advise senior managers of the optimum
procurement option for each project, resolving any conflicting views and/or
challenges.
- To be responsible for drafting, executing,
and managing Statement of Works (SoWs), ensuring close alignment to
business/project requirements and correct governance procedures are followed.
- To monitor performance against service
levels, recurring contract obligations and KPIs and escalating any issues with
performance.
- To identify project risks and put in place
mitigation strategies for an extensive range of procurement projects.
- To take account of whole life/life cycle
costing issues and make recommendations to senior managers accordingly.
- To identify the cost implications of all
procurement projects and advise budget holders accordingly.
- Provide expert advice on the appropriateness
of procurement strategies including advice on alternatives.
- To liaise with the stakeholders and other
project representatives to determine precise requirements in terms of
specification and other clinical or user-based requirements.
- To lead on commercial negotiations with
suppliers and hold supplier contract management and review meetings.
- Manage all supplier related incidents and
complaints, in liaison with the Governance Team and escalate any issues as
appropriate.
- To attend meetings, conferences, development
workshops and other training as deemed necessary and appropriate.
- Organise and chair meetings both within and
external to the organisation as necessary.
- Work collaboratively with other relevant
departments to procurement and contracting procedures and policies.
- Participate in the on-call managers rota
once per month alongside the gtd healthcare management team
Person Specification
Experience
Essential
- Significant experience of working within procurement and contract management.
- Leading on procurement projects including strategic procurement and planning experience.
- Detailed and up-to-date knowledge of UK procurement directives and legislation.
- Up-to-date knowledge of contract law, contracting and purchasing legislation and implementation of procurement actions in full accordance with law and environmental requirements.
- Experience and working knowledge of sustainability issues and processes.
- Contract management experience including ability to produce Tenders and Quotations in accordance with Trust Standing Financial Instructions.
- Experience of working with Microsoft Excel and Microsoft Word.
- Experience of using e-tendering systems.
Desirable
- Experience of working in the NHS health sector/public sector.
Skills and Attributes
Essential
- Excellent communication skills.
- To work accurately with fine attention to detail.
- Good analytical and numerical skills.
- Able to understand and employ excellent ethical and environmental standards work and ensure contracts and procurement reflect this.
- To be able to work under pressure; to strict deadlines, manage workload and managing conflicting priorities.
- Flexible and adaptable way of working.
- Able to work collaboratively with colleagues.
- Negotiating skills.
- Awareness of diversity issues & able
- to work in a non-discriminatory
- manner.
- Able to effectively manage relationships with others, inside and outside of the organisation and who operate at different levels to this role.
- Understand the process and procedures in commissioning and managing contracts.
- Successful implementation of best practice in managing suppliers, resources, and performance improvement.
- Able to travel and work at different sites as required.
- Willingness to actively engage in appraisal, personal development, and training.
- Flexible approach to working hours and willingness to work anti-social hours, if necessary, with appropriate notice.
Qualifications
Essential
- Degree or equivalent and/or demonstrable experience in a similar role.
- Relevant Contract and Procurement management training e.g., IACCM and/or Chartered Institute of Procurement & Supply qualifications.
Desirable
- Post-graduate level in relevant discipline.
Person Specification
Experience
Essential
- Significant experience of working within procurement and contract management.
- Leading on procurement projects including strategic procurement and planning experience.
- Detailed and up-to-date knowledge of UK procurement directives and legislation.
- Up-to-date knowledge of contract law, contracting and purchasing legislation and implementation of procurement actions in full accordance with law and environmental requirements.
- Experience and working knowledge of sustainability issues and processes.
- Contract management experience including ability to produce Tenders and Quotations in accordance with Trust Standing Financial Instructions.
- Experience of working with Microsoft Excel and Microsoft Word.
- Experience of using e-tendering systems.
Desirable
- Experience of working in the NHS health sector/public sector.
Skills and Attributes
Essential
- Excellent communication skills.
- To work accurately with fine attention to detail.
- Good analytical and numerical skills.
- Able to understand and employ excellent ethical and environmental standards work and ensure contracts and procurement reflect this.
- To be able to work under pressure; to strict deadlines, manage workload and managing conflicting priorities.
- Flexible and adaptable way of working.
- Able to work collaboratively with colleagues.
- Negotiating skills.
- Awareness of diversity issues & able
- to work in a non-discriminatory
- manner.
- Able to effectively manage relationships with others, inside and outside of the organisation and who operate at different levels to this role.
- Understand the process and procedures in commissioning and managing contracts.
- Successful implementation of best practice in managing suppliers, resources, and performance improvement.
- Able to travel and work at different sites as required.
- Willingness to actively engage in appraisal, personal development, and training.
- Flexible approach to working hours and willingness to work anti-social hours, if necessary, with appropriate notice.
Qualifications
Essential
- Degree or equivalent and/or demonstrable experience in a similar role.
- Relevant Contract and Procurement management training e.g., IACCM and/or Chartered Institute of Procurement & Supply qualifications.
Desirable
- Post-graduate level in relevant discipline.
