Job summary
Please note, the advert for this role may close early, should a high volume of applicants be received.
Provide General administrative support to Greenwich Health to help manage and deliver commissioned health services.
Provide diary management support to the Chief Executive and Chief Operating Officers.
Support the coordination and management of various meeting/event requests.
Generate minutes of all assigned internal and external meetings.
Collate meeting papers in a timely manner to ensure meetings can take place effectively and efficiently.
Provide a point of contact for the organisation.
Engage in the delivery of a variety of project streams. The level of project involvement will range from providing support to senior management to taking a lead on the delivery depending on the size and relevance of the project.
Main duties of the job
Business Administration
Provide diary management for both the Chief Executive and Chief
Operating Officers with regular liaison with various external and internal
stakeholders and working with them to ensure effective and efficient time
management.
Coordinate the regular internal and external schedule of meetings
which ensure contract monitoring, operational and performance monitoring,
maintaining clinical governance and any other meetings that take place on a
regular basis.
Provide minute taking for internal and some external meetings with
them being reviewed and circulated in a timely manner to ensure the team are up
to date and prepared with actions.
Collate and circulate meeting papers in a structured way to ensure
attendees receive them in a timely way in line with our terms of reference for
each individual meeting.
Provide a professional and courteous point of access for Greenwich
Health to members and the public, stakeholders and partners
Contribute to and circulate regular monthly communications to
relevant stakeholders from Greenwich Health as well provide support to any
other relevant marketing and communications processes as required.
Provide administrative support
to Greenwich Healths
management and board in carrying
out their duties.
About us
Greenwich Health is committed to
providing quality to care to our patients whilst building resilience for
General Practice and delivering services and programmes of work to deliver care
at scale to the Greenwich Population. The
post holder will be required to support the general administrative requirements
of the business as well as providing appropriate support producing and
delivering monitoring data and audits to satisfy contractual obligations and
inform decision making.
Job description
Job responsibilities
Job Summary
Provide General administrative
support to Greenwich Health to help manage and deliver commissioned health services.
Provide diary management
support to the Chief Executive and Chief Operating Officers.
Support the coordination and
management of various meeting/event requests.
Generate minutes of all
assigned internal and external meetings.
Collate meeting papers in a
timely manner to ensure meetings can take place effectively and efficiently.
Provide a point of contact for
the organisation.
Engage in the delivery
of a variety of project
streams. The level of project
involvement will range from
providing support to senior management to taking a lead on the delivery
depending on the size and relevance of the project.
Business Administration
Provide diary management for both the Chief Executive and Chief
Operating Officers with regular liaison with various external and internal
stakeholders and working with them to ensure effective and efficient time
management.
Coordinate the regular internal and external schedule of meetings
which ensure contract monitoring, operational and performance monitoring,
maintaining clinical governance and any other meetings that take place on a
regular basis.
Provide minute taking for internal and some external meetings with
them being reviewed and circulated in a timely manner to ensure the team are up
to date and prepared with actions.
Collate and circulate meeting papers in a structured way to ensure
attendees receive them in a timely way in line with our terms of reference for
each individual meeting.
Provide a professional and courteous point of access for Greenwich
Health to members and the public, stakeholders and partners
Contribute to and circulate regular monthly communications to
relevant stakeholders from Greenwich Health as well provide support to any
other relevant marketing and communications processes as required.
Provide administrative support
to Greenwich Healths
management and board in carrying
out their duties.
General
To undertake any other work appropriate to the
level and general
nature of the posts
duties as required.
This role will also be required
to provide additional support to other central business functions including but
not limited to HR, Finance and Business Intelligence/Data Analytics.
Support with the organisation
and communication of various events supporting the well-being plans of the
organisation as well as events for engaging with external stakeholders.
To deliver services effectively,
a degree of flexibility is needed, and the post holder may be required to
perform work not specifically referred to above.
Job description
Job responsibilities
Job Summary
Provide General administrative
support to Greenwich Health to help manage and deliver commissioned health services.
Provide diary management
support to the Chief Executive and Chief Operating Officers.
Support the coordination and
management of various meeting/event requests.
Generate minutes of all
assigned internal and external meetings.
Collate meeting papers in a
timely manner to ensure meetings can take place effectively and efficiently.
Provide a point of contact for
the organisation.
Engage in the delivery
of a variety of project
streams. The level of project
involvement will range from
providing support to senior management to taking a lead on the delivery
depending on the size and relevance of the project.
Business Administration
Provide diary management for both the Chief Executive and Chief
Operating Officers with regular liaison with various external and internal
stakeholders and working with them to ensure effective and efficient time
management.
Coordinate the regular internal and external schedule of meetings
which ensure contract monitoring, operational and performance monitoring,
maintaining clinical governance and any other meetings that take place on a
regular basis.
Provide minute taking for internal and some external meetings with
them being reviewed and circulated in a timely manner to ensure the team are up
to date and prepared with actions.
Collate and circulate meeting papers in a structured way to ensure
attendees receive them in a timely way in line with our terms of reference for
each individual meeting.
Provide a professional and courteous point of access for Greenwich
Health to members and the public, stakeholders and partners
Contribute to and circulate regular monthly communications to
relevant stakeholders from Greenwich Health as well provide support to any
other relevant marketing and communications processes as required.
Provide administrative support
to Greenwich Healths
management and board in carrying
out their duties.
General
To undertake any other work appropriate to the
level and general
nature of the posts
duties as required.
This role will also be required
to provide additional support to other central business functions including but
not limited to HR, Finance and Business Intelligence/Data Analytics.
Support with the organisation
and communication of various events supporting the well-being plans of the
organisation as well as events for engaging with external stakeholders.
To deliver services effectively,
a degree of flexibility is needed, and the post holder may be required to
perform work not specifically referred to above.
Person Specification
Personal Skills
Essential
- Ability to work as part of a team and on own initiative
- Ability to work under pressure and to prioritise workload
- Ability to maintain confidentiality
Communication Skills
Essential
- Good interpersonal and customer service skills
- Good written presentation skills
- Experience and ability to present and produce clear, accurate and concise minutes, action points and
- reports
- Ability to communicate effectively with a wide range of stakeholders
Analytical and Business Skills
Essential
- Ability to plan, manage monitor and deliver activities to time and agreed
- specification
Desirable
- Ability to analyse and interpret data andreportfindingsunder
- supervision.
- Ability to advise on the redirection of resources, given identified under/over performance
Experience
Essential
- Previous Administrator role
- Strong IT skills: Microsoft Outlook, Word, Excel, PowerPoint, Internet Explorer/Google Chrome
- Experience of organising meetings and stakeholder events
- Knowledge of primary health care
- Experience of working to a budget
Desirable
- Knowledgeofclinicalsystems (EMIS/Vision)
- Experienceofperformance monitoring
Qualifications
Essential
- The successful candidate must have the right to work in the UK
Desirable
- Certificate/Qualification in business administration
Person Specification
Personal Skills
Essential
- Ability to work as part of a team and on own initiative
- Ability to work under pressure and to prioritise workload
- Ability to maintain confidentiality
Communication Skills
Essential
- Good interpersonal and customer service skills
- Good written presentation skills
- Experience and ability to present and produce clear, accurate and concise minutes, action points and
- reports
- Ability to communicate effectively with a wide range of stakeholders
Analytical and Business Skills
Essential
- Ability to plan, manage monitor and deliver activities to time and agreed
- specification
Desirable
- Ability to analyse and interpret data andreportfindingsunder
- supervision.
- Ability to advise on the redirection of resources, given identified under/over performance
Experience
Essential
- Previous Administrator role
- Strong IT skills: Microsoft Outlook, Word, Excel, PowerPoint, Internet Explorer/Google Chrome
- Experience of organising meetings and stakeholder events
- Knowledge of primary health care
- Experience of working to a budget
Desirable
- Knowledgeofclinicalsystems (EMIS/Vision)
- Experienceofperformance monitoring
Qualifications
Essential
- The successful candidate must have the right to work in the UK
Desirable
- Certificate/Qualification in business administration
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
