SEL GP Group Business Administrator

Job description

Job responsibilities

Main Duties and Responsibilities:

Hosted Employment

Administrative management of the recruitment/hosted employment function of the organisation. SELGP Group hosts employment on behalf of 9 Primary Care Networks (PCNs) and you will work as part of a team acting as first point of contact for the organisation, assisting with queries and providing support to our management team and PCN managers. This includes but is not limited to: ensuring that all pre-employment checks are carried out including DBS, references, occupational health screening; assisting with corporate inductions for new starters; and ensuring that all urgent and/or confidential communications are received from and distributed to relevant parties in a timely manner.

General Administration

Provide administrative support with regard to the organisation and planning of events, meetings and seminars, preparing and distributing supporting information as required.

Manage and maintain effective electronic and paper filing systems to ensure that information is kept securely and is accessible to other members of the team and that all filing is carried out on a regular and timely basis.

Answering the telephone and use initiative to deal with phone calls and messages in accordance with agreed instructions.

Sorting and prioritising all incoming mail and email and distributing as appropriate.

Undertaking administrative duties such as photocopying, filing, scanning, mail out distributions and shredding confidential documents.

Community Phlebotomy Service

Work as part of the Team to support theBusiness Transformation Lead with the day to day administration of the Domiciliary Phlebotomy Service

Input Phlebotomy appointment rotas onto SystmOne for practices to book

Distribute daily work schedules to the phlebotomists

Act as a key contact for staff in the Practices regarding the service

Book in urgent requests for appointments

Track and report on appointment utilisation by practices

Finance

Liaise with our Finance/Payroll team to ensure that all relevant information is passed through for new starters, leavers etc.

Support the Finance Team with basic processing of financial data

Assist the finance team with the ordering equipment and uniforms for staff

Communication

Support the management team to maintain communication with a wide range of stakeholders by ensuring that the organisation has an effective online presence via Twitter, LinkedIn and other social media platforms.

Maintain the Organisational website ensuring that content is current and relevant

General

Manage own workload using own initiative, discretion and judgement

Create and update electronic distribution lists

Ensure the design and presentation of documents is in line with Company protocols

Attend team meetings and training days as arranged by the Company.

Carry out any other appropriate duties as required.

Person Specification

knowledge

Essential

• Knowledge of the full range of administration procedures
• Knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent computer & IT skills to enable the production of standard documents and spread sheets.

Experience

Essential

• A Minimum of 2 Years Administrative experience
• Experience of working as part of a team
• Experience of general office routine and filing systems

Desirable

• Experience of HR / Recruitment process
• Experience of working in a social/health care setting

Qualifications

Essential

• Minimum 5 GSCEs (Grades A-C or 4-9) including English Language and Maths
• NVQ in Administration or equivalent knowledge or experience

Desirable

• RSA 3 Word Processing (or equivalent standard)
• SystmOne Trained

SKILLS & ABILITIES

Essential

• Good communication skills, verbal and written
• Ability to take and convey clear messages
• Tact and diplomacy

Planning & Organising Skills

Essential

• Plan own workload
• Organised and methodical

Analytical & Judgement Skills

Essential

• Ability to prioritise and work to conflicting demands
• Ability to problem solve
• Ability to deal with difficult situations

Financial Skills

Essential

• Experience of Basic Financial Data Input
• High level of Numeracy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

South and East Leeds GP Group

Address

1st Floor Park Edge Practice

Asket Drive

Leeds

West Yorkshire

LS14 1HX

Employer's website

https://www.seleedsgpgroup.nhs.uk/ (Opens in a new tab)