Executive Assistant to CEO

Job description

Job responsibilities

Main Duties and Responsibilities

Exclusive Support to the CEO: Provide personal assistance and high-level administrative support exclusively to the CEO. Manage the CEO's schedule, appointments, and engagements to maximize their effectiveness in leading the organisation. Executive Communications: Draft, review, and manage the CEOs correspondence, reports, presentations, and communications, ensuring alignment with the CEO's vision and strategic objectives. Board and Leadership Meetings: Coordinate materials, agendas, and minutes for Corporate Leadership Board meetings, senior leadership team meetings, and other executive-level meetings chaired or attended by the CEO. Project Coordination: Provide project management or coordination for strategic initiatives or priority projects directed by the CEO, ensuring milestones are tracked and outcomes reported back to the CEO. Strategic Support: Assist the CEO with organisation-wide strategic planning, helping to prepare documentation, research, and materials necessary for key decision-making processes. External Engagement: Manage the CEOs relationships with external stakeholders, including arranging meetings, communications, and engagements with healthcare leaders, external consultants, and professional advisers. Travel and Event Management: Oversee all travel, logistics, and event coordination specifically for the CEO. This includes ensuring travel schedules are aligned with strategic priorities and key meetings. Confidentiality and Discretion: Handle all communications, correspondence, and sensitive information with the highest level of confidentiality, acting as a trusted partner to the CEO. Representation of the CEO: Represent the CEO in communications with internal and external stakeholders when required, ensuring that messages are consistent with the CEOs priorities. CEO-Centric Initiatives: Coordinate special projects, events, or high-profile initiatives originating from the CEOs office, distinct from broader corporate activities handled by other departments or support. Act as mentor and coach: Support the professional development of others as required, including identifying improvements to work processes

Person Specification Ability to support the CEO in aligning day-to-day activities with the broader strategic goals of the organisation, ensuring decisions and actions reflect the company's vision and mission. Able to support the CEO in long-term planning, ensuring that projects and initiatives align with business goals. Experience in supporting the CEO through organisational change, helping to manage transitions smoothly and ensuring continuity of operations during periods of uncertainty. Strong project management skills, including the ability to lead or coordinate executive-level projects and initiatives Significant experience in an Executive Assistant or similar support role, ideally to a senior leadership postholder. A strong understanding of business administration ideally in the healthcare sector. Excellent written and verbal communication skills, with the ability to represent the CEO in internal and external forums Strong organisational skills with the ability to manage competing priorities and a complex, dynamic schedule Strong interpersonal skills to manage relationships at all levels of the organisation and beyond. Ability to analyse situations, assess risks, and make decisions in uncertain or complex environments. Ability to foresee potential issues and implement solutions proactively to avoid disruptions to the CEOs schedule or the organisations operations. High proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and other relevant tools for high-level executive support Able to maintain confidentiality and discretion in sensitive matters A flexible, team-oriented approach to work A strong commitment to equity, diversity, and inclusion.

Other DutiesPerform any other duties as assigned by the CEO, particularly those requiring high-level executive support, project management, and strategic oversight

Person Specification

Experience and Skills

Essential

• Strong project management skills, including the ability to lead or coordinate executive level projects and initiatives
• Significant experience in an Executive Assistant or similar role, ideally supporting a senior leadership postholder
• Ability to analyse situations, assess risks and make decisions in uncertain or complex environments
• Strong organisational skills with the ability to manage competing priorities and a complex, dynamic schedule
• Experience of organisational change and long term planning
• A strong understanding of business administration ideally in the healthcare sector.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

BrisDoc Healthcare Services

Address

Unit 21 Osprey Court

Hawkfield Business Park

Whitchurch, Bristol

BS14 0BB

Employer's website

https://brisdoc.co.uk/ (Opens in a new tab)