Job summary
We are looking for a Clinical Team Administrator to join our Clinical Leadership Team. A good work ethos with integrity and reliability are essential attributes.
Your primary purpose will be to support and assist the Clinical Leads in all aspects of activity relating to the management of the employed clinical workforce within Severnside IUC. You will be the single point of contact and resolve issues on a day-to-day basis, proposing, facilitating appropriate solutions and escalating as appropriate. You will liaise with key personnel to ensure effective communication and management of workflows in all aspects of clinical workforce.
BrisDoc's five core values - Our Patients, Our People, Our Services, Our Resources, Our Social Impact.
Main duties of the job
General
- The first point of communication and contact requiring empathy, resolving issues and escalating if required.
- Ensuring all team information and Lead teams are up to date and website / Apps reflect team changes
- Minuting meetings as required
Rota Management
- Communicating effectively within the clinical teams and across a wide range of departments to ensure the clinical rotas are fully resourced, recording annual leave, overtime and sickness across employed clinical workforce.
- Using RotaMaster to record adjustments, leave, sickness and create reports.
- Completing Change of Condition forms for the employed clinical workforce
- Calculating holiday payback and reporting to Payroll and Leads as required
- Rota creation and management for Leads flexi rota
About us
BrisDoc is a proud provider of NHS Healthcare. We have been delivering 'patient care, by people who care' for over twenty years.
We run an exciting range of Primary Care Services, including an Urgent Care Service, GP Practices, and the Homeless Health Service. This enables BrisDoc to offer excellent healthcare 24 hours a day, 365 days a year to over one million people across Bristol, North Somerset & South Glos.
We're a Social Enterprise and an Employee-Owned Business. This means the decisions we make are for the good of our patients, workforce, and wider community. This involves prioritising the health of our patients, protecting our environment, and improving the social and economic status of our population. Our 'Community Fund' is a staff lead team who work closely with health-based charitable causes, both local and international, to invest time and money in improving the lives of people in disadvantaged communities.
By joining BrisDoc, you will be part of an innovative organisation that prides ourselves on being a fantastic place to work; somewhere that you will feel valued, supported, developed and part of a family. We strive to make sure every member of the team feels proud of the work they do and the service that we offer.
Job description
Job responsibilities
General
- The first point of communication and contact requiring empathy, resolving issues and escalating if required.
- Ensuring all team information and Lead teams are up to date and website / Apps reflect team changes
- Minuting meetings as required
Rota Management
- Communicating effectively within the clinical teams and across a wide range of departments to ensure the clinical rotas are fully resourced, recording annual leave, overtime and sickness across employed clinical workforce.
- Using RotaMaster to record adjustments, leave, sickness and create reports.
- Completing Change of Condition forms for the employed clinical workforce
- Calculating holiday payback and reporting to Payroll and Leads as required
- Rota creation and management for Leads flexi rota
Recruitment:
- Recruitment Support within the team including liaising with the new employees and the People Team, including welcoming and organising induction shifts including the Clinical Hub
Payroll:
- Working with Payroll and Rota Team to adjust payroll errors within RotaMaster
- Directing and assisting with Pension enquiries
Training:
- Ensuring that the employed clinical workforce training, statutory and mandatory and appraisals are completed in line with workforce obligations.
- Creating statutory and mandatory training reports
- Supporting line managers with training non-compliance within the teams
Reporting
- Providing administrative support to the Clinical Leads as required. For example, the monthly Quality Report
Job description
Job responsibilities
General
- The first point of communication and contact requiring empathy, resolving issues and escalating if required.
- Ensuring all team information and Lead teams are up to date and website / Apps reflect team changes
- Minuting meetings as required
Rota Management
- Communicating effectively within the clinical teams and across a wide range of departments to ensure the clinical rotas are fully resourced, recording annual leave, overtime and sickness across employed clinical workforce.
- Using RotaMaster to record adjustments, leave, sickness and create reports.
- Completing Change of Condition forms for the employed clinical workforce
- Calculating holiday payback and reporting to Payroll and Leads as required
- Rota creation and management for Leads flexi rota
Recruitment:
- Recruitment Support within the team including liaising with the new employees and the People Team, including welcoming and organising induction shifts including the Clinical Hub
Payroll:
- Working with Payroll and Rota Team to adjust payroll errors within RotaMaster
- Directing and assisting with Pension enquiries
Training:
- Ensuring that the employed clinical workforce training, statutory and mandatory and appraisals are completed in line with workforce obligations.
- Creating statutory and mandatory training reports
- Supporting line managers with training non-compliance within the teams
Reporting
- Providing administrative support to the Clinical Leads as required. For example, the monthly Quality Report
Person Specification
Qualifications and Training
Essential
- Good general level of education, which must include GCSE grade 4/5 or above (or equivalent) qualifications in English and Maths
Desirable
- Formal training in business administration
- A short-hand qualification +Formal typing/word-processing qualifications (E.G. RSA III)
Knowledge and Experience
Essential
- Experience of production of meeting agendas and minute taking
- Experience of full range of administrative procedures
Desirable
- Experience in managing diary and bring forward systems
Skills, Abilities and Attributes
Essential
- Sound understanding of basic data analysis and presentation methods
Person Specification
Qualifications and Training
Essential
- Good general level of education, which must include GCSE grade 4/5 or above (or equivalent) qualifications in English and Maths
Desirable
- Formal training in business administration
- A short-hand qualification +Formal typing/word-processing qualifications (E.G. RSA III)
Knowledge and Experience
Essential
- Experience of production of meeting agendas and minute taking
- Experience of full range of administrative procedures
Desirable
- Experience in managing diary and bring forward systems
Skills, Abilities and Attributes
Essential
- Sound understanding of basic data analysis and presentation methods
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
