Job responsibilities
Key responsibilities:
Business Opportunity Development
Work
with the Board, and more widely with member practices on the development of new
service models in response to ICB commissioning priorities
and PCN requirements.
Work with the Board in sourcing and developing services
outside of the NHS
Analyse,
interpret and evaluate highly complex data, facts and
situations, to assist the Board in making decision re
services; both ongoing and future
Develop
the business Intelligence capability of PHD
to provide access to relevant data. Produce business cases as requested for the
consideration of the Board.
Prepare
bids for additional resources on behalf of PHD, working with partners
where needed.
Lead
work to prepare and submit tender responses, establishing
project teams where needed and project managing mobilisation of new services.
Work
with the Board on understanding the key links the organisation needs to develop and help build relationships with organisations
and agencies which share common aims with PHD.
To
promote and support shared good practice, collaborative working and shared services amongst our member practices so that
they can make most effective use of resources and continuously improve their
services.
Financial, Performance and Contract
Management
Manage delegated budgets,
ensuring that proper scrutiny processes are in place and making effective use
of the resources provided.
Ensure that sound budgetary
control systems are developed and maintained throughout and ensure that all
work within a financial framework.
Produce financial updates to
the board on a monthly
basis or as and when requested.
Manage
and further develop processes for the management of the portfolio of contracts
held by PHD and provide support to
subcontractors delivering these services.
Monitor
performance and quality bringing performance reports to the Board, working with
designated clinical leads on the PHD Board so that there is
assurance to the Board on safe and effective delivery. Initiate corrective
actions where needed.
Work
with NECS and Tees Valley ICB and other any other
relevant bodies on any issues relating to the administration
of the contracts.
Support
those involved in the day-to-day delivery of the contracts on any issues of
compliance with the service specification and with securing contract renewal.
Primary Care Networks
To work with the Board of PHD to develop and support the
working arrangements between the Board and Primary Care Networks.
Support the operation of networks, working alongside the PCN
Business Manager in the delivery of PCN DES services
To support specific programmes working with members of the
network and any task and finish groups established.
Represent PHD at Primary Care Network related events as
required.
To
share good practice between networks as agreed with Clinical Directors.
Leadership and Managerial
Provide visible and
strategic leadership, ensuring a clear, strategic direction in line with the
objectives of the organisation.
Take strategic direction
directly from the board to then develop, implement and monitor business plans
to ensure organisational objectives are met.
Seek and encourage ideas,
projects and improvements from across the organisation. Support the delivery of
capacity planning to support the business planning
process, local service development and compilation of business cases.
Act as a role model for the PHD values. Support a culture which promotes openness,
accountability, and involvement and that our values actively promote equal
opportunities. Ensure policies and
practices support equality and fairness.
Governance and Structure
Ensure
appropriate lines of accountability and decision-making are created and enacted
Ensure
appropriate means of best practice in organisational
governance are implemented (including, but not limited to good governance in
the areas of finance, personnel, data / quality), and accountability and
transparency of all business transactions.
Take the lead role in
ensuring the Freedom of Information Act is applied
correctly and that proper GDPR/Data Protection procedures are in place.
Other duties
Provide appropriate
administrative support to the Board (agenda and notes of meetings) and partake in other relevant Primary Care meetings.
Ensure compliance with agreed HR policies and relevant
legislation, taking advice where necessary. The post holder will have overall management responsibility for appointed staff of
PHD. This will include initial stages of grievance and discipline, development
and performance review, staff interviews and task allocation and managing sick
absence.
General Responsibilities:
Health & Safety
It is the duty of each employee to exercise reasonable care
to safeguard their own health and well-being and that of others who may be
affected by their acts or omissions. In addition, responsible for the
assessment of risks and ensures that risks identified
are prioritised and dealt with effectively.
Corporate Governance
All employees are required to comply with corporate
governance and standing financial instructions. The post holder works to
his/her own initiative within the requirements as laid out by the board and in the
interests of patients and the public.
Equality
The post holder will take all practical steps to ensure
that staff are recruited, managed, developed, promoted and rewarded on merit
and that equal opportunities are given to all staff. Each employee is
responsible for their own professional and personal
behaviour and there is a requirement for all staff to conduct themselves in a
manner which does not cause offence to another person.
Working Conditions
There is a requirement on for the post holder to travel to
attend meetings at venues within and throughout the North East of England both
within working hours and outside of normal working hours. There will be times
when work pressures will vary.
The post holder will on occasions
deal with issues that are of a sensitive nature.
Operational Responsibilities/Performance Management
The post holder will be accountable to a Director of the Federation (who may or may
not be the one and same person) and be responsible for the Boards operational
delivery of the agreed strategic business plan.
Competence
The post holder will be expected to be competent to perform
the duties of the post. Any problems with competence
should initially be discussed the Board and at no time should the post holder undertake tasks
which he/she feels are outside his/her level of competence.
Confidentiality
The post holder is required to observe all policies on
confidentiality and GDPR/Data Protection of employee and patient information.
Freedom To Act
The post holder will be expected to provide a quality
service.
He/she will have freedom to act within instructions as given, interpreting situations and
providing definitive advice on the way forward, considering policies and procedures as well as employment legislation
and case law. The post holder will be accountable for his/her own professional
conduct and performance.
Flexibility Statement
The content of this job description represents an outline
of the post only and is therefore not a precise catalogue of duties and
responsibilities. The job description is intended to be flexible and is subject
to review, amendment and development by agreement of the Board and in the light
of changing circumstances and in consultation with the post holder.
