Job summary
As the HR Officer, your main
responsibilities will involve offering guidance to Line Managers and employees
regarding HR policies, procedures, and best practices. You will work closely
with HR colleagues, the Finance team and line managers. You will understand the requirement for and the value
of discretion and confidentiality. As an HR Officer you will be proactive in contributing to and delivering the HR strategy.
We are a busy HR team and this is a full generalist role providing you with variety and the potential to further develop your knowledge and skills.
Main duties of the job
Be a proactive member of the HR team, being involved in team discussions, project input and to lead projects in the delivery of HR strategy to ensure the HR team works with an approach of continuous improvement.
Recruitment
- Responsible for the beginning to end process of recruitment, including placing of adverts, applicant processing, offer and on-boarding practicalities
- Organising and deliver induction sessions
- Supporting with recruitment events / fairs both onsite and off-site
Employee Relations
- Advise and support managers on employee relation issues including sickness absence, performance management, flexible working requests, maternity
Payroll
- Manage payroll administration each month and conduct payroll checks
Training
- Deliver workshops to develop the skills of managers
Administration
- Maintain the HR database and employee records
- Provide a monthly report of HR data to the HR Manager
- Manage the HR Inbox and be the initial point of contact for all queries
About us
Sunderland GP Alliance is a GP federation which works with a not-for-profit ethos. We are a forward thinking organisation who works collaboratively to deliver healthcare services across Sunderland. The culture is friendly and supportive, working together to meet the needs of patients. Our people put the business in the top 20% of engagement scores for organisations in the recent employee engagement survey.
We have generous terms & conditions of employment to support a work/life balance e.g. 33 days annual leave + bank holidays. Employee benefits including NHS pension, car lease scheme, tech scheme and cycle to work scheme. We encourage and support personal development too.
Job description
Job responsibilities
Recruitment / On Boarding
- Liaising with the hiring manager to ensure that all documentation (Authorisation to Recruit, Job description, Person specification, adverts and salary) are correct and advice on the appropriate recruitment method appropriate to the vacancy needs.
- Responsible for the beginning to end process of recruitment, including placing of adverts, applicant processing, offer and on-boarding practicalities
- Maintaining the recruitment tracker and provide statistics to the HR Manager
- For clinical recruitment update PCSE and ensure NMC and GMC records are up to date and undertake monthly renewals
- Ensure all clinical employees have the appropriate medical indemnity and professional representation as needed
- Ensuring all relevant pre-employment checks are completed, in particular ensuring the Alliance is compliant with all regulatory requirements, including those of the Care Quality Commission
- Organising and deliver induction sessions
- Supporting with recruitment events / fairs both onsite and off-site
- Liaise with recruitment agencies as and when required
Employee Relations
- Advise and support managers on employee relation issues including sickness absence, performance management, flexible working requests
- Manage maternity leave and returning to work, including paperwork, maternity payment schedules, MAT B1. Advising managers and employees regarding policy.
- Arrange and support with formal meetings as required e.g. investigation / disciplinary / grievance
- Ensuring compliance with legislation and in accordance with Company policy and procedure
- Review and write Company policies as required
Absence Management
- Advise and support managers with the management of absence
- Organise referrals to Occupational Health as necessary
- Supporting formal absence review meetings
- Ensure return to work processes are completed in a timely manner and any follow up actions / meetings are arranged appropriately and in accordance with the absence management policy and procedure
- Highlight any trends / patterns of absence to the relevant manager and advice on the appropriate course of action
Career Start Fellowship Programme
- Process any Career Start Fellowship applications in a timely manner, arranging interviews and host practice visits as necessary
- Manage the arrangement of host practice agreements
- Implement any changes to the working arrangements of Career Start Fellows
Administration
- Maintain the HR database, new starters, changes of circumstance, leavers, producing reports as required and ensuring any variation has been confirmed in writing with letters saved to the employee file
- Manage the approval process for employee benefits including salary sacrifice arrangements
- Manage the HR Inbox each day and be the initial point of contact for all queries
- Maintain employee data on the training platform (Bluestream)
- Process all resignations in a timely manner, undertaking exit interviews and ensuring HR database is updated accordingly
- Produce letters, emails and information as and when required
- Maintain online files in accordance with the HR records audit
- Ensure confidentiality is maintained
Payroll
- Manage payroll administration each month and conduct payroll checks
- Ensure all documentation for payroll processing is correct including the calculation of sick pay and any salary sacrifice arrangements implemented
Statistics
- Provide a monthly report of HR data to the HR Manager.
Health & Safety
- Ensure all employees supply the appropriate driving licence and insurance documentation for business travel
- Support where necessary any accident investigations
Projects
To be a proactive member of the HR team, being involved in team discussions, project input and to lead projects in the delivery of HR strategy to ensure the HR team works with an approach of continuous improvement.
Training Delivery
Deliver the corporate induction
Deliver training workshops as required
Job description
Job responsibilities
Recruitment / On Boarding
- Liaising with the hiring manager to ensure that all documentation (Authorisation to Recruit, Job description, Person specification, adverts and salary) are correct and advice on the appropriate recruitment method appropriate to the vacancy needs.
- Responsible for the beginning to end process of recruitment, including placing of adverts, applicant processing, offer and on-boarding practicalities
- Maintaining the recruitment tracker and provide statistics to the HR Manager
- For clinical recruitment update PCSE and ensure NMC and GMC records are up to date and undertake monthly renewals
- Ensure all clinical employees have the appropriate medical indemnity and professional representation as needed
- Ensuring all relevant pre-employment checks are completed, in particular ensuring the Alliance is compliant with all regulatory requirements, including those of the Care Quality Commission
- Organising and deliver induction sessions
- Supporting with recruitment events / fairs both onsite and off-site
- Liaise with recruitment agencies as and when required
Employee Relations
- Advise and support managers on employee relation issues including sickness absence, performance management, flexible working requests
- Manage maternity leave and returning to work, including paperwork, maternity payment schedules, MAT B1. Advising managers and employees regarding policy.
- Arrange and support with formal meetings as required e.g. investigation / disciplinary / grievance
- Ensuring compliance with legislation and in accordance with Company policy and procedure
- Review and write Company policies as required
Absence Management
- Advise and support managers with the management of absence
- Organise referrals to Occupational Health as necessary
- Supporting formal absence review meetings
- Ensure return to work processes are completed in a timely manner and any follow up actions / meetings are arranged appropriately and in accordance with the absence management policy and procedure
- Highlight any trends / patterns of absence to the relevant manager and advice on the appropriate course of action
Career Start Fellowship Programme
- Process any Career Start Fellowship applications in a timely manner, arranging interviews and host practice visits as necessary
- Manage the arrangement of host practice agreements
- Implement any changes to the working arrangements of Career Start Fellows
Administration
- Maintain the HR database, new starters, changes of circumstance, leavers, producing reports as required and ensuring any variation has been confirmed in writing with letters saved to the employee file
- Manage the approval process for employee benefits including salary sacrifice arrangements
- Manage the HR Inbox each day and be the initial point of contact for all queries
- Maintain employee data on the training platform (Bluestream)
- Process all resignations in a timely manner, undertaking exit interviews and ensuring HR database is updated accordingly
- Produce letters, emails and information as and when required
- Maintain online files in accordance with the HR records audit
- Ensure confidentiality is maintained
Payroll
- Manage payroll administration each month and conduct payroll checks
- Ensure all documentation for payroll processing is correct including the calculation of sick pay and any salary sacrifice arrangements implemented
Statistics
- Provide a monthly report of HR data to the HR Manager.
Health & Safety
- Ensure all employees supply the appropriate driving licence and insurance documentation for business travel
- Support where necessary any accident investigations
Projects
To be a proactive member of the HR team, being involved in team discussions, project input and to lead projects in the delivery of HR strategy to ensure the HR team works with an approach of continuous improvement.
Training Delivery
Deliver the corporate induction
Deliver training workshops as required
Person Specification
Experience
Essential
- General knowledge of UK employment legislation
- Demonstrable experience advising managers regarding HR practices
- Proven experience of working with HR policies and processes
- Excellent organisational and prioritisation skills
Qualifications
Essential
- Proven experience of working in an HR Officer role or similar
- Experience of managing an HR database
- Proficient user of Microsoft office
- Good standard of education, GCSE English and Mathematics
Desirable
Person Specification
Experience
Essential
- General knowledge of UK employment legislation
- Demonstrable experience advising managers regarding HR practices
- Proven experience of working with HR policies and processes
- Excellent organisational and prioritisation skills
Qualifications
Essential
- Proven experience of working in an HR Officer role or similar
- Experience of managing an HR database
- Proficient user of Microsoft office
- Good standard of education, GCSE English and Mathematics
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
