Harness Care Executive Assistant

Job description

Job responsibilities

The post holder will ensure the smooth and effective operation of essential Harness meetings, including but not limited to the Harness Shareholder Meeting, Harness Board Committee and its respective four Subcommittees by providing high-quality administrative support. The four subcommittees are: Governance, Patient Safety and Quality Subcommittee, Digital Subcommittee, Research, Education and Training Subcommittee and the Finance Subcommittee.

The purpose of the Harness Board is to provide clinical leadership to the operations and strategic delivery of Harness Care Ltd and Harness PCNs. This includes effective governance, promote the long-term success and sustainability of the organisation and ensure accountability and transparency of the organisation, by representing the interests of Harness shareholders / members / practices.

The post holder will also provide comprehensive administrative support to the PCN Management Team, including managing correspondence, scheduling meetings, preparing reports and handling other essential administrative tasks. Additionally, they will act as an assistant, ensuring efficient day-to-day operations and supporting strategic initiatives as required.

The post-holder will:

Organise and coordinate meetings, including setting agendas in collaboration with the Chair(s).

Provide comprehensive confidential secretarial and administrative function.

Distribute meeting materials in a timely manner and ensure all documentation is accessible to committee members.

Record minutes, actions and key decisions, ensuring timely distribution and follow-up.

Provide administrative support to assist the committees in achieving its objectives.

Maintain a forward planner for meetings.

Assist with the development of policies, procedures, and strategies as required.

Act as the first point of contact for committee members and stakeholders regarding governance matters.

Liaise with internal and external stakeholders to ensure the effective flow of information.

To work on own initiative with minimal supervision. Prioritising workload, initiating action and resolving and referring problems as necessary and working to meet deadlines.

Support communication between PCN practices, ensuring collaborative working.

Maintain a central repository for documents, meeting records, and key decisions.

Keep the Terms of Reference updated and available.

Undertake additional responsibilities aligned with the role as directed by the Chair(s).

Person Specification

Qualifications

Essential

• Relevant administrative qualifications or equivalent experience
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Experience

Essential

• Proven experience in providing administrative support at a senior level
• Experience of minute-taking and coordinating meetings, including agenda setting and action tracking
• Experience of working in a healthcare, public sector, or similar environment

Desirable

• Familiarity with governance processes within a healthcare setting
• Experience working with boards or committees in a similar capacity

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Harness Care Ltd

Address

Park Royal Medical Practice

Central Middlesex Hospital, Acton Lane

London

NW10 7NS

Employer's website

https://www.harnesspcn.nhs.uk/ (Opens in a new tab)