Job summary
* Taurus Healthcare are advertising this position on the behalf of Ryeland Surgery*
Ryeland Surgery are looking for an additional administration team member who is diligent
and motivated with previous experience and understanding of medical
terminology.
Your background is likely to be working in healthcare administration
such as medical secretary or data clerk, or in a previous clinical role such
as nursing.
In
your application please include details of how you meet the essential criteria
listed in the Person Specification.
Interviews will be arranged as and when applications
are received, you are advised not to delay submitting your application to
avoid disappointment.
Main duties of the job
The following are the core responsibilities of the Medical Records summariser. There may be, on occasion, a requirement to carry out other tasks; this will be dependent on factors such as workload and staffing levels:
- Culling and sorting of patient records and letters in preparation for summarising.
- Review incoming medical records and code significant diagnoses and procedures to produce an accurate summary of the patients medical history in accordance with the summarising protocol.
- Interpret reports from hospitals to ensure accuracy of the coding process.
- Monitoring progress of notes summarising against Practice targets.
- Filing and retrieving paperwork.
- File and store records as required.
- Photocopy/scan documentation as required
- Review and update the practice summarising protocol as required (in conjunction with the Clinical Lead)
- Maintain a clean, tidy, effective working area at all times.
- Recognise own knowledge limits and seek advice from clinical or administrative colleagues as appropriate.
Confidentiality is key to this job role. The surgery works within established protocols ensuring compliance with all mandatory regulations including (but not exhaustive); General Data Protection Regulations (GDPR), Data Protection Act, Caldicott Principles.
About us
We are a
friendly, dynamic and forward thinking GP practice whose clinical team
includes GPs, Practitioners, Clinical Pharmacist, FCPs, Practice Nurses,
Healthcare Assistants and Social Prescribers. We are also a training and
research practice
The
practice operates across two sites which together serve over 19,000
registered patients. This post is
based in our main surgery in Leominster.
We are active members of our Primary Care Network (PCN) and are members
of a GP federation.
Job description
Job responsibilities
The following are the core responsibilities of the Medical Records Summariser. There may be, on occasion, a requirement to carry out other appropriate tasks. This will be dependent on factors such as workload and staffing levels:
- Culling and sorting of patient records and letters in preparation for summarising.
- Review incoming medical records and code significant diagnoses and procedures to produce an accurate summary of the patients medical history in accordance with the summarising protocol.
- Interpret reports from hospitals to ensure accuracy of the coding process.
- Monitoring progress of notes summarising against Practice targets.
- Filing and retrieving paperwork.
- File and store records as required.
- Photocopy/scan documentation as required.
- Review and update the practice summarising protocol as required (in conjunction with the Clinical Lead)
- Maintain a clean, tidy, effective working area at all times.
- Recognise own knowledge limits and seek advice from clinical or administrative colleagues as appropriate.
In addition to the primary responsibilities, the Notes Summariser may be requested to:
a. Participate in practice audit as directed by the audit lead.
b. Assist the Administration Supervisor in other aspects of medical record administration.
A full Job Description & Person Specification is attached to this advert.
Job description
Job responsibilities
The following are the core responsibilities of the Medical Records Summariser. There may be, on occasion, a requirement to carry out other appropriate tasks. This will be dependent on factors such as workload and staffing levels:
- Culling and sorting of patient records and letters in preparation for summarising.
- Review incoming medical records and code significant diagnoses and procedures to produce an accurate summary of the patients medical history in accordance with the summarising protocol.
- Interpret reports from hospitals to ensure accuracy of the coding process.
- Monitoring progress of notes summarising against Practice targets.
- Filing and retrieving paperwork.
- File and store records as required.
- Photocopy/scan documentation as required.
- Review and update the practice summarising protocol as required (in conjunction with the Clinical Lead)
- Maintain a clean, tidy, effective working area at all times.
- Recognise own knowledge limits and seek advice from clinical or administrative colleagues as appropriate.
In addition to the primary responsibilities, the Notes Summariser may be requested to:
a. Participate in practice audit as directed by the audit lead.
b. Assist the Administration Supervisor in other aspects of medical record administration.
A full Job Description & Person Specification is attached to this advert.
Person Specification
Other Requirements
Essential
- Disclosure Barring Service (DBS) check.
Personal Qualities
Essential
- Motivated and proactive.
- High levels of integrity and loyalty.
- An willingness to learn new skills and procedures.
Qualifications
Essential
- Educated to A level or equivalent.
- GCSE Mathematics & English (C or above)
- Medical Terminology knowledge or qualification.
Experience
Essential
- Demonstrable experience in medical administration.
- Demonstrable experience in attention to detail.
Skills & Knowledge
Essential
- Computer literate with excellent keyboard skills.
- Effective time management of a varied workload.
- Ability to work as a team member and autonomously.
- Ability to follow policy and procedure.
- Competent in the use of Office and Outlook.
- Good interpersonal skills.
- Handling confidential data.
Desirable
- Use of clinical system software such as EMIS and docman.
Person Specification
Other Requirements
Essential
- Disclosure Barring Service (DBS) check.
Personal Qualities
Essential
- Motivated and proactive.
- High levels of integrity and loyalty.
- An willingness to learn new skills and procedures.
Qualifications
Essential
- Educated to A level or equivalent.
- GCSE Mathematics & English (C or above)
- Medical Terminology knowledge or qualification.
Experience
Essential
- Demonstrable experience in medical administration.
- Demonstrable experience in attention to detail.
Skills & Knowledge
Essential
- Computer literate with excellent keyboard skills.
- Effective time management of a varied workload.
- Ability to work as a team member and autonomously.
- Ability to follow policy and procedure.
- Competent in the use of Office and Outlook.
- Good interpersonal skills.
- Handling confidential data.
Desirable
- Use of clinical system software such as EMIS and docman.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
