Taurus Healthcare Limited

Recruitment & HR Coordinator

This job is now closed

Job summary

We have an exciting opportunity for a Recruitment and HR Coordinator to join our recruitment team. In this role, you will provide recruitment and HR administration support within Taurus Healthcare (over 300 employees) and to our Herefordshire general practice teams. You will deliver an efficient and professional advisory service throughout the employee lifecycle.

Taurus Healthcare is a growing organisation and you will be working in a fast paced environment where no day is the same.

As a strong administrator with previous recruitment and HR experience, you will hit the ground running in building excellent working relationships with both the HR team and the wider organisation. You will also ensure recruitment is conducted proactively and in accordance with the organisations recruitment and selection procedures / regulatory requirements.

Additionally, you will have a good understanding of HR processes; experience with using HR Information Systems and Applicant Tracking Systems is desirable.

Main duties of the job

As an interactive role, we are looking for someone with excellent people skills and outstanding customer service ability who also has an exceptional attention to detail.

You will work on a day to day basis with members of the Recruitment Team on a variety of projects and tasks, while regularly liaising with the wider HR Team.

You will ensure that vacancy advertising, shortlisting and interview arranging takes place within agreed timeframes for both Taurus and wider General Practice while remaining the first point of contact for candidate queries.

From here, you will maintain contact with appointed candidates over the course of their onboarding and employee lifecycle. This will include arranging and delivering inductions, preparing documentation on any employment changes and executing the leaver process.

You will be responsible for regular KPI reporting on both HR and Recruitment data, in addition to preparing additional reports for key stakeholders and provide support for general administration support to the HR team.

About us

Taurus Healthcare was established in 2012, as the provider arm of the GP Federation serving 185,000 patients in Herefordshire. Founded and owned by the partners of the entire Herefordshire Primary Care community, Taurus is focused on providing excellent out of hospital services for patients. Our ethos is to provide high quality and cost-effective health outcomes that are delivered as close as possible to the patients home, whilst ensuring that patients who do require in hospital services are seen as quickly and effectively as possible.

At Taurus Healthcare we strive to create a diverse, inclusive workplace, and welcome applications from candidates from all backgrounds including those from Military Veterans and family members of serving personnel.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Date posted

21 June 2023

Pay scheme

Other

Salary

£23,339.80 to £26,522.50 a year

Contract

Permanent

Working pattern

Full-time

Reference number

S0001-23-0031

Job locations

Suite 1, Berrows Business Centre

Bath Street

Hereford

Herefordshire

HR1 2HE

Job description

Job responsibilities

JOB PURPOSE: To provide high quality Recruitment and HR Administration support within the organisation and across the Federation of 20 GP Practices

KEY RESPONSIBILITIES:

Recruitment

Ensuring job vacancy details are accurate prior to advertisement and the correct approval process has been completed.

Carrying out all aspects of pre-employment checks; including Right to Work checks, references, DBS checks, medical clearance, Right to work in the UK, qualification/professional membership checks, following up as necessary.

Carrying out all aspects of appropriate checks for GPs and Nurses (GMC, National performers checklist, Medical Indemnity, NMC).

Review job descriptions and person specifications to ensure they are fit for purpose, inclusive and relevant.

Managing our various Recruiter accounts; posting vacancies, reviewing candidates and direct searches/sourcing when required.

Maintaining relationships with candidates throughout recruitment process and keeping Candidate Tracker updated at all times.

Arranging interviews, drafting offer letters and contracts, and making offers to successful candidates.

Identify possible areas for improvement in the recruitment and selection process and support implementation.

Ensure effective communication with Payroll on new starters and other related issues to enable salaries to be paid correctly and on time.

Employee Lifecycle

Creating electronic and online HR files for all new starters; ensuring all documentation is present and completed

Ensure key departments are aware of pending new starters

Responsible for arranging mandatory induction sessions and conducting / leading on the Taurus induction

Tracking probation periods, liaising with line managers at review periods and ensuring all relevant correspondence is actioned

Maintaining the leaver process; preparing leaver letters, calculating any outstanding holiday, notifying benefits providers and collating exit interview data

Provide first line response in line with policies and procedures and sign post as appropriate

To be responsible for continuous improvement in own areas as well as across the team.

Maintain and updating our Mandatory Training system (in house system called Blue Stream, this includes ensuring profiles for employees are up to date (name, job role, training required, deactivating employees etc.).Providing regular training reports to the Senior HR team and wider management

HR System

Managing the online HR system, People HR ensuring all data is accurate and correct at all times, setting up new starters, removing leavers and updating employee changes

Updating employee holidays and managing any carry forward days at the end of the year

Preparing reports to provide to the Senior Management Team as and when required

Providing light system support to the business and liaising with People HR technical support when required for any deeper issues.

Management Information & Reporting.

Compile HR & Recruitment KPI reports for stakeholders

To assist in the production of documents, charts, tables, etc., by use of Microsoft IT Packages, e.g. Word, Excel, PowerPoint and use Outlook to disseminate certain information/documents by Email.

General administration

Benefits management; be the main point of contact for third party benefit providers, ensure all staff receive relevant information on the schemes available and answer any ad hoc queries regarding the schemes

Taking the lead in managing the Recruitment inbox and supporting to other HR inboxes as necessary.

Preparing employee letters in relation to salary reviews, change of role etc., and update all relevant systems when required.

Preparing ad hoc employee letters as requested by the business

Keeping HR document templates up to date, automating manually processes within our HRIS where possible.

Supporting HR led investigations with note taking.

Assist the Business Support team with reception duties, ad-hoc projects and duties when required.

Ensure information held in respect of future, current and leaver employees complies with current legislation and best practice.

Ad-hoc administrative support for recruitment and HR programmes of work as appropriate

Answer telephone calls to Taurus Healthcare and managing queries.

To carry out any other appropriate, reasonable duties required, commensurate with the role as required.