Job summary
Were Hiring a Part-Time Purchase Ledger Controller
Location: Bodmin/Truro 2 days per week (15 hrs) Salary: £26,429 FTE (Pro Rata for 15 hours/week) Closing Date:24th September 2025
Interview Date: 2nd October 2025
Are you passionate about helping others and making a real difference? Do you want to be part of a team where your work truly impacts your community, the environment, and the future of healthcare? Then Smile Together is the place for you!
We are a growing and professional dental organisation seeking a highly organised and meticulous Purchase Ledger Controller to help manage our accounts payable function.
This is a part-time/job share role, ideal for someone looking to balance professional responsibilities with flexibility with more days available in the future.
Join our team and help keep our finances as healthy as our patients smiles!
What are we looking for?
- Maintain and manage the purchase ledger for the company
- Process supplier invoices accurately and in a timely manner
- Reconcile supplier statements and resolve any discrepancies
- Prepare and process weekly/monthly payment runs
- Liaise with suppliers and internal departments regarding invoice queries
- Assist with month-end tasks and reporting as required
- Manage annual stock count and valuation
- Ensure compliance with financial policies and procedures
Main duties of the job
About You
- AAT qualification or proven experience in a purchase ledger or accounts payable role
- Excellent attention to detail and organisational skills
- Strong communication skills, both written and verbal
- Ability to work independently and manage your own workload
- Proficient in Microsoft Excel
- Experience using Xero accounting software (although training is available)
- Experience in the dental sector is a plus, however, not essential
Why Join Us?
We are more than just a dental practice, we are proud to be
the UKs first dental practice to be B Corp certified
a Community Interest Company (CIC)
proud to be employee-owned, giving our team a voice within the business
This means we are committed to doing business differently for the benefit of our people, the communities we serve, and our planet. From reducing our environmental toothprint with sustainable practices, to playing an active role in improving oral health across Cornwall and the Isles of Scilly, our mission goes beyond dentistry: we change lives and we would love you to be part of that!
About us
What
Makes Us Unique?
Employee-Owned: Be more than an employee
become a co-owner, shaping the future of Smile Together.
B
Corp Certified:
We use business as a force for good, socially, environmentally and ethically
Community
Focused:
Every day, we work to improve the health and wellbeing of Cornwalls residents,
with special attention to vulnerable and underserved communities.
Mentorship
and Professional Development:
Well
help you develop your skills with access to our Smile Together Training
Academy, including a paid subscription to Agilio for continuous professional
development, mentorship opportunities, and unique chances to work across
Cornwall, including in our Mobile Dental Unit.
Workforce
Benefits Package:
Occupational
pension scheme, 27 days paid annual leave plus bank holidays (pro rata), National
Living Wage Employer, and an extra paid day off to celebrate your birthday!
Unique
Employee Ownership Benefits:
Shareholder
Opportunities: Have a real voice in shaping the future of our employee-owned
company.
Community
Involvement:
Engage
in impactful community projects like our coastal outreach and support for
Health for Homeless Cornwall. Opportunity for half a days paid volunteer time
such as through our partnership with Plant One or with a charity of your own*
You will need to be able to demonstrate that you have the
right to work in the UK as we do not offer sponsorship and that you are able to
commute to the place of work.
Job description
Job responsibilities
Job
Summary:
The post holder is responsible for managing and
maintaining accurate records of invoices and credit notes, ensuring timely
payments to suppliers and supporting overall cash flow management via Xero
accounting system.
Key
Responsibilities:
Invoice and Payment Management
Record all purchase invoices and credit notes
accurately, ensuring they are properly authorized.
Process one-off payments as needed.
Coordinate weekly payment runs, including
authorisations, to maintain effective cash flow and ensure timely supplier payments.
Reconciliation and Coding
Regularly monitor and reconcile supplier
accounts to maintain accuracy.
Ensure all purchase invoices and credit notes
are correctly coded and posted onto Smile Togethers accounting system.
Reconcile and post monthly credit card
statements.
Record direct debit payments on the purchase
ledger.
Invoice Approval and Documentation
Match purchase orders and delivery notes to
invoices using the Purchasing Tracker; log any returns as necessary.
Send invoices for approval, providing relevant
guidance when needed, and send reminders to approvers.
Share Dental Lab invoices with relevant
approvers.
Supplier and Stakeholder Relations
Set up new supplier accounts, update details,
and cross-check information on Gov.uk for accuracy.
Handle supplier queries proactively and
efficiently.
Communicate payment remittances to suppliers.
Reporting and Forecasting
Contribute to monthly cash flow forecasts for
anticipated purchase ledger payments.
Track NHS Property Services rents and service
invoices quarterly for budget preparation and analysis.
Review debit balances and unpaid aged creditors
regularly.
External Relations and Audits
Assist in external audits by organizing
financial records, reconciling accounts, and providing required reports.
Manage RCHT invoices for GA, claiming credits
for any cancellations within notice periods.
Process Improvement and Documentation
Maintain up-to-date digital Standard Operating
Procedures (SOPs) for Xero and other finance processes.
Develop a well-organized, paperless archiving
system for invoices, statements, and other financial documents.
Stock Management
Organise year-end stocktakes at all locations,
creating tailored spreadsheets and working with Practice Managers to resolve
any issues. Prepare valuation reports for audit by the end of June.
Act as an ambassador for Smile Together,
upholding its values and representing the company professionally.
Work collaboratively with clinical and
professional support colleagues to drive service improvement and organisational
change.
Engage in continuous professional development
via the Smile Together Training Academy and participate in planning,
development sessions, and in-house meetings.
Undertake additional duties as requested by the
Finance Manager or Smile Together Management Team.
Job description
Job responsibilities
Job
Summary:
The post holder is responsible for managing and
maintaining accurate records of invoices and credit notes, ensuring timely
payments to suppliers and supporting overall cash flow management via Xero
accounting system.
Key
Responsibilities:
Invoice and Payment Management
Record all purchase invoices and credit notes
accurately, ensuring they are properly authorized.
Process one-off payments as needed.
Coordinate weekly payment runs, including
authorisations, to maintain effective cash flow and ensure timely supplier payments.
Reconciliation and Coding
Regularly monitor and reconcile supplier
accounts to maintain accuracy.
Ensure all purchase invoices and credit notes
are correctly coded and posted onto Smile Togethers accounting system.
Reconcile and post monthly credit card
statements.
Record direct debit payments on the purchase
ledger.
Invoice Approval and Documentation
Match purchase orders and delivery notes to
invoices using the Purchasing Tracker; log any returns as necessary.
Send invoices for approval, providing relevant
guidance when needed, and send reminders to approvers.
Share Dental Lab invoices with relevant
approvers.
Supplier and Stakeholder Relations
Set up new supplier accounts, update details,
and cross-check information on Gov.uk for accuracy.
Handle supplier queries proactively and
efficiently.
Communicate payment remittances to suppliers.
Reporting and Forecasting
Contribute to monthly cash flow forecasts for
anticipated purchase ledger payments.
Track NHS Property Services rents and service
invoices quarterly for budget preparation and analysis.
Review debit balances and unpaid aged creditors
regularly.
External Relations and Audits
Assist in external audits by organizing
financial records, reconciling accounts, and providing required reports.
Manage RCHT invoices for GA, claiming credits
for any cancellations within notice periods.
Process Improvement and Documentation
Maintain up-to-date digital Standard Operating
Procedures (SOPs) for Xero and other finance processes.
Develop a well-organized, paperless archiving
system for invoices, statements, and other financial documents.
Stock Management
Organise year-end stocktakes at all locations,
creating tailored spreadsheets and working with Practice Managers to resolve
any issues. Prepare valuation reports for audit by the end of June.
Act as an ambassador for Smile Together,
upholding its values and representing the company professionally.
Work collaboratively with clinical and
professional support colleagues to drive service improvement and organisational
change.
Engage in continuous professional development
via the Smile Together Training Academy and participate in planning,
development sessions, and in-house meetings.
Undertake additional duties as requested by the
Finance Manager or Smile Together Management Team.
Person Specification
Qualifications
Essential
- AAT qualification or proven experience in a purchase ledger or accounts payable role
Person Specification
Qualifications
Essential
- AAT qualification or proven experience in a purchase ledger or accounts payable role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
