Placement Co-ordinator

Job description

Job responsibilities

1. Working collaboratively with internal and external stakeholders, co-ordinate, plan and allocate student professional placements across a range of programmes. Maximise the placement capacity resource across multiple student intakes and employers to achieve placement allocations.

2. Manage, plan and prioritise your workload to achieve the placement co-ordination and associated workstreams, including daily workload planning and long-term planning for each semester. Work with other team members to organise and agree deadlines and targets. Monitor progress and report to the Head of PLAST on a regular basis.

3. Analyse programme planners to identify opportunities to maximise placement capacity, including problem solving and gathering information to aid this process. Monitor allocations across other cohorts to ensure that available placements are being used efficiently.

4. Liaison with academic course managers and employers, including identifying and negotiating solutions to allocations and other placement issues.

5. Building relationships with our employer stakeholders.

6. Track student and placement area risk management clearance checks to enable students to commence placement.

7. Using the main placement database, code, populate and maintain student and placement records. Monitor activity, prepare, and circulate reports and information. Problem solve data queries and conflicts.

8. Minuting secretary for a range of panels and placement-related meetings and events. Prepare and circulate agenda, minute meetings, distribute timely and accurate minutes to members.

9. Interpret and explain processes and requirements across a range of placement activity for students, employers, and university colleagues. Provide advice and guidance where required, including signposting stakeholders as necessary.

10. Respond to regular requests for data and information about students, employers, and clearance status and contribute to preparation of evidence for internal and external monitoring activities by professional bodies.

11. Train and support new team members as required on the I.T. systems, processes and protocols involved in placement co-ordination.

12. Work flexibly as part of the administrative support team, assisting colleagues during busy periods, sickness or holiday leave on any duties required to ensure team targets are delivered.

13. Participate in regular team meetings and discussions to agree and contribute to team targets and aid team co-operation.

14. Take responsibility for your own continuing professional development, including identifying improvements and changes to processes and procedures, and sharing these with the Head of PLAST.

15. Always ensure confidentiality and safety of personal data relating to students in accordance with GDPR.

16. Maintain personal and professional development to meet the changing demands of the job; participate in appropriate training activities and encourage and support staff in their development and training.

17. Take steps to ensure and enhance personal health, safety, and well-being and that of other staff and students.

18. Carry out these duties in a manner that promotes equality of opportunity and supports diversity and inclusion and takes into account the University's commitment to environmentally sustainable ways of working.

*The above does not represent an exhaustive list of duties associated with this role.

Person Specification

Knowledge and Skills

Essential

• Proficient in the use of Microsoft Office including Outlook, Word, and Excel.
• Ability to liaise with colleagues and stakeholders in a professional way.
• Ability to plan placement schedules and co-ordinate student placement allocations.
• Ability to apply knowledge of key regulations and placement areas to plan suitable placements.
• Excellent written and oral communication skills, including a clear and polite telephone manner.

Experience

Essential

• Previous experience of working in an administrative role in a busy office environment.
• Proven working experience of operating administrative databases, entering, retrieving, and interrogating data.
• Previous experience of managing a full workload in an organised way and working to demanding deadlines.
• Experience of reviewing and analysing data, and able to collate and present it in a suitable accurate format.
• Experience of working in roles which require a high degree of accuracy and attention to detail.

Desirable

• Previous experience of SITS and / or ARC databases.
• Previous experience of Health, Social Care or Education environments.

Qualifications

Essential

• Education to A Level or equivalent, including GCSE grade C or equivalent in English and Maths.

Employer details

Employer name

University of Worcester

Address

Campus

St Johns

Worcester

Worcestershire

WR2 6AJ

Employer's website

https://www.worcester.ac.uk/ (Opens in a new tab)