Job summary
We have a fantastic opportunity to join a dedicated team that supports the delivery of an ambitious suite of programmes aimed at ensuring the NHS is one of the most pro innovation and research systems in the world, helping to improve patient outcomes as well as supporting economic growth.
We are looking for a highly motivated and enthusiastic individual to join our governance team, to help support the continued development and delivery of a high-performing governance function across the Innovation, Research, Life Sciences and Strategy sub-directorate, within NHSE's Transformation Directorate.
This role includes supporting the Accelerated Access Collaborative (AAC) Board -aunique partnership that aims to ensure the NHS is in the best place to improve patient outcomes and reduce health inequalities through research and innovation. The roleprovides a great opportunity to further develop your career and expand your current skill set through all you would expect of a governance role - and so much more.
A positive attitude and application are high on our list of key attributes; alongside the ability to work as part of a small team that relies on developing and maintaining key relationships with a range of internal and external stakeholders.
If you want hands on responsibility delivering a general secretariat function across a range of boards, programmes and projects, and feel you have what it takes to succeed - then we would love to hear from you.
Main duties of the job
- Being a main point of contact for governance related matters, managing queries from a range of internal and external stakeholders.
- Providing a high-quality secretariat function that supports a range of boards, programmes, projects and activities - ranging in seniority.
- Maintaining high quality and accurate records, using a variety of tools such as meeting minutes, action logs and performance trackers.
- Confidently supporting and working alongside internal and external colleagues ranging in seniority across a number of activities.
- Working independently with minimal supervision, organising and prioritising workloads (your own and others) to competing, changing and often challenging deadlines.
- Ensuring governance systems, processes and structures remain fit for purpose, identifying areas for improvements and associated delivery plans.
- Ensuring the delivery of an effective and responsive administration service, including managing correspondence, diary management and coordination and responding to general work requests.
- Continuously developing and managing relationships with key internal and external stakeholders.
- Assisting in the implementing and reporting of the sub-directorate's risk management strategy, including maintaining assigned risk registers
About us
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS a great place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you'll usually need to be paid the 'standard' salary rate of at least £38,700 per year, or the 'going rate' for your job, whichever is higher. You can find more information on the Government website.
Job description
Job responsibilities
- Working closely with the Accelerated Access Collaborative team and across IRLSS to collate and develop reports for project governance meetings and corporate reporting.
- Managing the establishment and administration of meetings/workshops for project delivery, including liaising with key stakeholders.
- Supporting document development and publication processes
- Supporting effective stakeholder engagement and communications
- Supporting the drafting of briefings and presentations for programme team
- Supporting teams to ensure that the portfolio of tasks/projects is planned, managed and delivered effectively.
- Supporting and informing the targeting of resources, monitoring, implementation and evaluation of the tasks/projects by providing high quality support including complex information and analysis, communications and stakeholder management.
- Ensuring accurate and open communication and co-ordination with a range of organisations and individuals, researching and drafting correspondence and papers.
- Ensuring the management of specific tasks, lead reporting and analysis across a range of specialties, functions and projects.
- Maintaining and disseminating high-quality accurate records from a range of internal and external meetings and forums.
- Maintaining confidentially when dealing with sensitive information, including commercially sensitive and/or personal data
Job description
Job responsibilities
- Working closely with the Accelerated Access Collaborative team and across IRLSS to collate and develop reports for project governance meetings and corporate reporting.
- Managing the establishment and administration of meetings/workshops for project delivery, including liaising with key stakeholders.
- Supporting document development and publication processes
- Supporting effective stakeholder engagement and communications
- Supporting the drafting of briefings and presentations for programme team
- Supporting teams to ensure that the portfolio of tasks/projects is planned, managed and delivered effectively.
- Supporting and informing the targeting of resources, monitoring, implementation and evaluation of the tasks/projects by providing high quality support including complex information and analysis, communications and stakeholder management.
- Ensuring accurate and open communication and co-ordination with a range of organisations and individuals, researching and drafting correspondence and papers.
- Ensuring the management of specific tasks, lead reporting and analysis across a range of specialties, functions and projects.
- Maintaining and disseminating high-quality accurate records from a range of internal and external meetings and forums.
- Maintaining confidentially when dealing with sensitive information, including commercially sensitive and/or personal data
Person Specification
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area
Skills
Essential
- Highly developed relationship management skills, with a track record of building credibility and trust, ideally with colleagues in Government, academia, industry and/or the NHS
- Strong project and programme management knowledge and skills, ideally with experience gained within an NHS setting.
- Clear communicator with excellent verbal, analytical, writing and presentation skills; capable of interpreting and evaluate information and/or issues; concisely and accurately constructing and delivering clear ideas, concepts and recommendations for diverse audiences, often requiring persuasion and influence.
Experience
Essential
- Experience providing secretariat support for project working groups, governance groups and/or programme boards, including diary coordination, preparation of papers/reports and briefing notes; and minute taking
Knowledge
Essential
- A good understanding of risk management, with experience of developing, maintaining and contributing to associated reporting arrangements
Person Specification
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area
Skills
Essential
- Highly developed relationship management skills, with a track record of building credibility and trust, ideally with colleagues in Government, academia, industry and/or the NHS
- Strong project and programme management knowledge and skills, ideally with experience gained within an NHS setting.
- Clear communicator with excellent verbal, analytical, writing and presentation skills; capable of interpreting and evaluate information and/or issues; concisely and accurately constructing and delivering clear ideas, concepts and recommendations for diverse audiences, often requiring persuasion and influence.
Experience
Essential
- Experience providing secretariat support for project working groups, governance groups and/or programme boards, including diary coordination, preparation of papers/reports and briefing notes; and minute taking
Knowledge
Essential
- A good understanding of risk management, with experience of developing, maintaining and contributing to associated reporting arrangements
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
