Personal Assistant

NHS England

This job is now closed

Job summary

As Directorate Personal Assistant, the post holder will provide comprehensive diary management and PA support to the Director of Performance and Director of Improvement and supporting teams, proactively ensuring all directorate needs are met and that the Directors suitably supported.

Main duties of the job

Key responsibilities will include:

Planning & Organising

Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate.
Ensure the Directors team have been briefed and have the required documentation for all meetings/events.
Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.
Provide effective diary management for Senior Managers and the team, ensuring that appointments are planned and coordinated, and run to schedule. Use independent judgement to prioritise the high level completing demands to ensure an appropriate balance in the daily scheduling in line with preferences, responsibilities or project plans.
Organise and plan meetings and events as directed, including sending invitations, booking venues, making travel arrangements, arranging speakers and providing relevant papers and material. Provide high quality support to ensure they are managed and delivered effectively.
Support the management of activities, gathering information, updating documentation and undertaking enquiries as necessary for the activities lead.

About us

The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:

Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
Making the NHS a great place to work, where our people can make a difference and achieve their potential.
Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
Optimising the use of digital technology, research, and innovation
Delivering value for money.

If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.

NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you'll usually need to be paid the 'standard' salary rate of at least £38,700 per year, or the 'going rate' for your job, whichever is higher. You can find more information on the Government website.

Date posted

10 December 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year

Contract

Permanent

Working pattern

Part-time, Job share

Reference number

990-MID-6752098-E

Job locations

Cardinal Square

10 Nottingham Road

Derby

DE1 3QT

Job description

Job responsibilities

Main duties of the job continued.

Service Improvement

Develop and implement robust work processes and systems to ensure timely delivery against deadlines.
Work closely with other team members to improve current practices and processes to achieve best possible outcomes.

Please see the attached Job Description for further details on the role, responsibilities and person specification.

Job description

Job responsibilities

Main duties of the job continued.

Service Improvement

Develop and implement robust work processes and systems to ensure timely delivery against deadlines.
Work closely with other team members to improve current practices and processes to achieve best possible outcomes.

Please see the attached Job Description for further details on the role, responsibilities and person specification.

Person Specification

Skills and Abilities

Essential

Advanced knowledge of Microsoft software applications (outlook, word, excel and Powerpoint etc)
Excellent planning and organising capabilities, with exceptional attention to detail
Able to respond to changing demands and reprioritise when necessary
Able to work without supervision to agreed deadlines
Willingness to adapt to change and to develop services and systems to meet changing demands

Knowledge and Experience

Essential

Significant administrative/secretarial experience working in a large/busy team and with Director level stakeholders.
Demonstrable experience dealing with sensitive and confidential information
Experience initiating and maintaining office systems
Previous similar role in a healthcare or public sector environment

Education, Training and Qualifications

Essential

Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area such as senior administration

Interpersonal Skills

Essential

Well-developed interpersonal and oral / written communication skills
Able to maintain effective working relationships at all levels and with staff in other offices
Professional, calm and efficient manner
Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others

Person Specification

Skills and Abilities

Essential

Advanced knowledge of Microsoft software applications (outlook, word, excel and Powerpoint etc)
Excellent planning and organising capabilities, with exceptional attention to detail
Able to respond to changing demands and reprioritise when necessary
Able to work without supervision to agreed deadlines
Willingness to adapt to change and to develop services and systems to meet changing demands

Knowledge and Experience

Essential

Significant administrative/secretarial experience working in a large/busy team and with Director level stakeholders.
Demonstrable experience dealing with sensitive and confidential information
Experience initiating and maintaining office systems
Previous similar role in a healthcare or public sector environment

Education, Training and Qualifications

Essential

Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area such as senior administration

Interpersonal Skills

Essential

Well-developed interpersonal and oral / written communication skills
Able to maintain effective working relationships at all levels and with staff in other offices
Professional, calm and efficient manner
Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others