Job summary
As Secretariat Manager, the post holder will work as part of a dynamic team in ensuring effective operation of the NHS England's Board, Board Committees and Executive Groups and assist in developing and maintaining excellent corporate governance policies and practices that support the strategic direction of the Boards and its committees, as well as the organisation as a whole, and to enable them to discharge their statutory duties.
Main duties of the job
The post holder will support the Assistant Director of Secretariat with the effective operation of the Secretariat team and administration of the Boards, Board Committees and the Executive Groups included in the NHS England Board and Executive governance governance framework.
About us
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS a great place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you'll usually need to be paid the 'standard' salary rate of at least £38,700 per year, or the 'going rate' for your job, whichever is higher. You can find more information on the Government website.
Job description
Job responsibilities
The Secretariat Manager will be responsible for:
- Overseeing the provision of a centralised, high quality secretariat service, and supporting systems, for the Boards, the Board Committees and Executive Group meetings.
- Ensuring agendas and papers for the Board and Executive Committees and Executive Groups allocated to the post holder are produced to a high quality and in a timely manner.
- Taking minutes for Board and Executive Committees and Executive Groups assigned to the post holder, ensuring that these are prepared to a high standard and circulated in a timely manner.
- Supporting, when required, the compilation of Board papers to ensure they comply with the required organisational governance standards.
- Following up on actions from Board and Executive Committee and Executive Group meetings assigned to the post holder and tracking progress.
- Dealing with relevant correspondence, collating information, and writing reports for the portfolio of Board and Executive Committees and Executive Groups assigned to the post holder, ensuring decisions made are communicated to the relevant stakeholders.
- Supporting NHS Englands commitments to openness, transparency, and public accountability.
- Supporting the wider Board Secretariat team, as and when required, in the arrangements of logistics, attendance and secretariat support for Board and Committee and Group meetings
- The post holder will support the induction process for new Board and Committee members.
- Supporting the work of the directorate and supporting the Assistant Director of Secretariat in ensuring that the Board and its Committees are properly constituted, operated, and supported, according to the Governance Manual documents and the regulatory framework.
- Curating the library of governance documents and in particular the matrix of statutory duties.
- Assisting the Assistant Director of Secretariat with ad hoc queries and/or projects.
- Supporting the Secretariat Lead in the production of the relevant sections of the Annual Report.
- Participating in relevant internal and external working groups/projects, services, and initiatives to provide project, information and analytical advice and expertise as required.
- With the Assistant Director of Secretariat and/or Secretariat Lead, helping the team to develop and implement processes and systems that align to strategy.
- Help to ensure that Board development arrangements are in place, as and when required, leading to continuous improvement of Boards systems and effectiveness.
- Supporting the annual Board and Board Committee effectiveness review.
- Support with providing advice and guidance for Non-Executive Directors with regard to the Boards and Board Committees.
- Helping to maintain an annual forward calendar for the Board, the Board and Executive Committees and Executive Groups assigned to the post holder, in consultation with the relevant chair(s)and supporting the provision of a similar programme for all committees of NHS England.
- Helping to ensure arrangements are in place for consistent and accurate minute taking at Board and Executive Committee or Executive Group meetings, including taking direct responsibility for committees as required.
Job description
Job responsibilities
The Secretariat Manager will be responsible for:
- Overseeing the provision of a centralised, high quality secretariat service, and supporting systems, for the Boards, the Board Committees and Executive Group meetings.
- Ensuring agendas and papers for the Board and Executive Committees and Executive Groups allocated to the post holder are produced to a high quality and in a timely manner.
- Taking minutes for Board and Executive Committees and Executive Groups assigned to the post holder, ensuring that these are prepared to a high standard and circulated in a timely manner.
- Supporting, when required, the compilation of Board papers to ensure they comply with the required organisational governance standards.
- Following up on actions from Board and Executive Committee and Executive Group meetings assigned to the post holder and tracking progress.
- Dealing with relevant correspondence, collating information, and writing reports for the portfolio of Board and Executive Committees and Executive Groups assigned to the post holder, ensuring decisions made are communicated to the relevant stakeholders.
- Supporting NHS Englands commitments to openness, transparency, and public accountability.
- Supporting the wider Board Secretariat team, as and when required, in the arrangements of logistics, attendance and secretariat support for Board and Committee and Group meetings
- The post holder will support the induction process for new Board and Committee members.
- Supporting the work of the directorate and supporting the Assistant Director of Secretariat in ensuring that the Board and its Committees are properly constituted, operated, and supported, according to the Governance Manual documents and the regulatory framework.
- Curating the library of governance documents and in particular the matrix of statutory duties.
- Assisting the Assistant Director of Secretariat with ad hoc queries and/or projects.
- Supporting the Secretariat Lead in the production of the relevant sections of the Annual Report.
- Participating in relevant internal and external working groups/projects, services, and initiatives to provide project, information and analytical advice and expertise as required.
- With the Assistant Director of Secretariat and/or Secretariat Lead, helping the team to develop and implement processes and systems that align to strategy.
- Help to ensure that Board development arrangements are in place, as and when required, leading to continuous improvement of Boards systems and effectiveness.
- Supporting the annual Board and Board Committee effectiveness review.
- Support with providing advice and guidance for Non-Executive Directors with regard to the Boards and Board Committees.
- Helping to maintain an annual forward calendar for the Board, the Board and Executive Committees and Executive Groups assigned to the post holder, in consultation with the relevant chair(s)and supporting the provision of a similar programme for all committees of NHS England.
- Helping to ensure arrangements are in place for consistent and accurate minute taking at Board and Executive Committee or Executive Group meetings, including taking direct responsibility for committees as required.
Person Specification
Qualifications
Essential
- Educated to masters level or equivalent level of experience of working at a senior level in specialist area.
Experience
Essential
- Extensive knowledge of specialist areas acquired through post graduate diploma or equivalent experience or training plus further specialist knowledge or experience to master's level equivalent.
Knowledge
Essential
- Have an understanding of the background to and aims of current healthcare policy and appreciate the implications of this on the role..
Skills
Essential
- Must be able to provide and receive highly complex, sensitive or contentious information, negotiate with senior stakeholders on difficult and controversial issues, and present complex and sensitive information to large and influential groups.
- Ability to make decisions autonomously, when required, on difficult and contentious issues where there may be a number of courses of action, working to tight and often changing timescales.
Person Specification
Qualifications
Essential
- Educated to masters level or equivalent level of experience of working at a senior level in specialist area.
Experience
Essential
- Extensive knowledge of specialist areas acquired through post graduate diploma or equivalent experience or training plus further specialist knowledge or experience to master's level equivalent.
Knowledge
Essential
- Have an understanding of the background to and aims of current healthcare policy and appreciate the implications of this on the role..
Skills
Essential
- Must be able to provide and receive highly complex, sensitive or contentious information, negotiate with senior stakeholders on difficult and controversial issues, and present complex and sensitive information to large and influential groups.
- Ability to make decisions autonomously, when required, on difficult and contentious issues where there may be a number of courses of action, working to tight and often changing timescales.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
