PA & Business Officer

Job summary

The Workforce, Training and Education directorate in the East of England are recruiting a Business Officer and Personal Assistant (PA) to work as part of the Delivery, Operations and Business Team.The Business Officer and Personal Assistant will provide administrative and personal assistant services to the Director of Workforce Strategy and Supply, whilst also supporting day-to-day business and operations across the directorate for the Delivery and Operations Senior Manager.The role is required to support the Director to carry out their duties and portfolio areas by providing complex diary management, inbox management, logistical arrangements, preparing presentation materials, drafting reports and correspondence, programme/project support and by working across the wider teams. The postholder will also hold responsibilities across various business areas and will work closely with the wider team to ensure smooth running of the Delivery, Operations and Business Team.

Please be aware that interviews will take place face-to-face in Victoria House, date to be confirmed.

Role will require attendance at Vic House on a minimum of a weekly basis to support in person meetings, and may require ad-hoc travel across the region or wider footprint e.g. London offices.

Main duties of the job

Organise face-to-face and virtual meetings, including preparation of agendas, minute taking, tracking actions and timeframes.Provide effective diary management for the Director of Workforce Strategy and Supply.Assist team with the setting up and management of effective business processes.Handle significant quantities of confidential and sensitive information in an appropriate manner, maintaining confidentiality, discretion and trust.Organise and manage internal and external events, arranging venues, assisting with travel arrangements and sending/managing invitations.Provide papers and other documentation as requested within organisational timeframes and supporting team members to understand their priorities and work requirements.Provide administrative support to the Director and the wider team for varying projects .Maintain up to date knowledge of organisational processes and policies.Have a flexible approach to work in line with the needs of the business.Use own initiative to provide effective and accurate communication on behalf of the Director when needed, managing demands, priorities and communication effectively and solving simple queries appropriately.Act as point of contact for the Director of Workforce Strategy and Supply and provide professional, high-quality administrative support.The role also supports workstreams across the team which may include areas such as staff engagement, risk management, finance support, communications, and business planning.

About us

The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:

• Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
• Making the NHS a great place to work, where our people can make a difference and achieve their potential.
• Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
• Optimising the use of digital technology, research, and innovation
• Delivering value for money.

If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.

Employer details

Employer name

NHS England

Address

Victoria House Any East of England NHSE office

Camlife

Fulbourn, Cambridge

CB21 5XB

Employer's website

https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)

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Employer details

Employer name

NHS England

Address

Victoria House Any East of England NHSE office

Camlife

Fulbourn, Cambridge

CB21 5XB

Employer's website

https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)

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