NHS England

Executive Assistant

This job is now closed

Job summary

The private office of the Chief Operating Officer delivers an intelligent, high-functioning executive support model to the COO responsible for strategic, operational and logistical activities and advising on all aspects of the role. It is a small team who ensure the COO has what they need to deliver outcomes and achieve change. Colleagues in the team give effective, insightful and honest advice to the Chief Operating Officer on all aspects of their operation - from policy decisions, resourcing asks to logistical arrangements.

Main duties of the job

As Executive Assistant you will be a pivotal player as part of a small high-performing Private Office team for the Chief Operating Officer of NHS England. The COO directorate is one of the largest in NHS England spanning a wide range of high-profile programmes including UEC, electives, and supporting challenged systems through the Recovery Support Programme. You will support the Chief Operating Officer and the team to deliver a broad list of tasks that will change from day to day, including managing the COO's diary and other logistics. The role involves regular engagement with private offices at the most senior levels of government, other NHSE National Directors, and key external partners, and so high-quality stakeholder management skills are a core requirement of this role.

The Executive Assistant role requires you to deliver to exceptionally high standards, and at great pace. Attention to detail and a continuous improvement mindset is required. You will need to be comfortable working at pace and managing multiple priorities and will be well supported by your colleagues to help achieve this.

About us

In April 2023, NHS England, NHS Digital, and Health Education England merged to create a new, single organisation to lead the NHS in England. This new NHS England is designed to create a simpler, smaller, high performing, organisation that leads the NHS more effectively and is a better place to work. Speaking with one voice to the service.

The new NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:

Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
Making the NHS agreat place to work, where our people can make a difference and achieve their potential.
Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
Optimising the use of digital technology, research, and innovation
Delivering value for money.

If you would like to know more or require further information, please visit https://www.england.nhs.uk/ .

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Date posted

29 August 2024

Pay scheme

Agenda for change

Band

Band 6

Salary

£35,392 a year per annum (excluding London HCAS)

Contract

Permanent

Working pattern

Full-time

Reference number

990-S3-COR1467-A

Job locations

Wellington House

London

SE1 8LH

Job description

Job responsibilities

Please see the job description for further information.

Please note that the role will be based at Wellington House in London. On site working will be required with flexibility and the post holder will also be required travel to other Government sites.

Job description

Job responsibilities

Please see the job description for further information.

Please note that the role will be based at Wellington House in London. On site working will be required with flexibility and the post holder will also be required travel to other Government sites.

Person Specification

Essential criteria

Essential

Significant Private Office experience providing forensic diary management and secretarial support to an Executive Director and their team as part of an operationally focused national directorate, able to work in the Wellington House offices on a regular basis, potentially up to 4 or 5 days per working week as required and willing to be flexible depending on business needs.
Experience of acting as a main point of contact in a busy Private Office with a range of stakeholders including Board level executives; able to remain calm under pressure and provide business support to these colleagues as required. Experience in stakeholder management, providing support and challenge as needed.
Clear, effective and confident communicator able to research and draft correspondence and papers, supporting the development of internal and external communications from the Executive Director as required.
Able to work with discretion and autonomously on own initiative, organising and prioritising own and others' workloads to changing and often tight deadlines.
Experience of financial management processes, for example supporting budgeting, forecasting and tracking spend of activities ensuring appropriate authorisation for all expenditure.

Person Specification

Essential criteria

Essential

Significant Private Office experience providing forensic diary management and secretarial support to an Executive Director and their team as part of an operationally focused national directorate, able to work in the Wellington House offices on a regular basis, potentially up to 4 or 5 days per working week as required and willing to be flexible depending on business needs.
Experience of acting as a main point of contact in a busy Private Office with a range of stakeholders including Board level executives; able to remain calm under pressure and provide business support to these colleagues as required. Experience in stakeholder management, providing support and challenge as needed.
Clear, effective and confident communicator able to research and draft correspondence and papers, supporting the development of internal and external communications from the Executive Director as required.
Able to work with discretion and autonomously on own initiative, organising and prioritising own and others' workloads to changing and often tight deadlines.
Experience of financial management processes, for example supporting budgeting, forecasting and tracking spend of activities ensuring appropriate authorisation for all expenditure.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Certificate of Sponsorship

Employer details

Employer name

NHS England

Address

Wellington House

London

SE1 8LH

Employer's website

https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)

Employer details

Employer name

NHS England

Address

Wellington House

London

SE1 8LH

Employer's website

https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)