NHS England

GMTS Experience Coordinator Regional

This job is now closed

Job summary

The NHS was created in 1948 to care for patients and communities across the nation. The NHS Graduate Management Training Scheme (GMTS) has been around almost as long, with the first trainees recruited in 1956. Today, the Scheme offers a diverse range of graduates the opportunity to develop to mid-level managers and future leaders.

This post works as part of the GMTS Experience team which is focused on delivering excellent work-based placements for trainees. The GMTS Experience team is outward-focused and responsible for assuring the work-based learning and programme experience for trainees. The team provides direct support to individual trainees and NHS organisations. The post-holder will play a key role in ensuring the provision of an efficient, effective and high-quality service capable of meeting all regulatory and NHS requirements ensuring alignment with the activity of the organisation.

A strategic objective of GMTS is to increase the representation on the Scheme of traditionally underrepresented groups compared to the wider NHS workforce. Therefore we believe that the GMTS team should reflect this ambition. As a result we are seeking applications from a diverse range of people, especially those from underrepresented groups across all protected characteristics.

For more information on GMTS please visit:Scheme - Graduate Management Training Scheme (graduates.nhs.uk)

Main duties of the job

Coordinating and supporting the GMTS experience, including work-based placements, in defined region(s) and/or specialisms.
Providing confidential, professional and efficient programme support including supporting GMTS Programme and Placement Managers in delivering quality work-based placements.
Collating and assessing the quality of GMTS trainees experience.
Ensuring trainees are integrated into local networks, talent management systems and communities of practice with subsequent retention on completion of the Scheme.
Accrediting and quality assuring placement organisations.
Supporting organisations when required to maintain or improve the quality of work-based placements for trainees.
Working with the Trainee Support Manager to improve quality of placements by acting on feedback from trainees and host organisations.
Being an active member of working groups both regionally and nationally.
Project management support to deliver the operational requirements of the Scheme across various workstreams.
Working flexibly to coordinate business activity across GMTS attraction, recruitment, education and experience according to business needs.

About us

The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:

Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
Making the NHS a great place to work, where our people can make a difference and achieve their potential.
Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
Optimising the use of digital technology, research, and innovation
Delivering value for money.

If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Date posted

09 August 2024

Pay scheme

Agenda for change

Band

Band 6

Salary

£42,471 to £50,364 a year Inclusive of HCA

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working, Home or remote working

Reference number

990-WTE-6466408-E

Job locations

Any NHS England office

National

B2 4BJ

Job description

Job responsibilities

Improving quality and outcomes

To support the provision of a GMTS programme that is clearly illustrative of its commitment to high quality Workforce, Training and Education provision for the NHS.
To work collaboratively across the NHS England, including integrating the National Directors portfolio.

Enabling patient and public involvement

To act as a champion for patients and their interests and involve the public and patients in the policy development and decision-making of the NHS England.
To ensure all public and patient contact with the office is of the highest professional standard.
To embed patient and public involvement within the NHS England at all levels of decision making.

Promoting equality and reducing inequalities

To uphold organisational policies and principles on the promotion of equality.
To create an inclusive working environment where diversity is valued, everyone can contribute, and everyday action ensure we meet our duty to uphold and promote equality.

Partnership and cross boundary working

To work effectively with all partners and across boundaries to support the effective provision of the GMTS programme.

Leadership for transformational change

To model a collaborative and influencing style of working, negotiating with others to achieve the best outcomes. Embedding this approach across the Directorate.

Using insight and evidence for improvement

To use data and insight to continually improve the approach to delivering the GMTS programme.

Developing an excellent organisation

To ensure health, safety and wellbeing of all staff within the department.
To ensure compliance with all confidentiality and governance requirements within the department.
To adhere to the NHS Managers Code of Conduct and any other relevant professional codes of conduct at all times.

Analytical/Judgemental

Undertake complex and detailed information analysis of specific projects/reports requiring high levels of concentration.
Update, maintain, organise, gather and analyse information to predict/meet future organisational and team needs by identifying best professional practice.
Monitor and evaluate risks and issues using a tracking mechanism to enable a proactive resolution and escalation processes.
Contribute to the information management of performance, taking a lead for specific projects.
Provide coordination of and participate in relevant meetings, reporting attendance and providing information advice and support where requested.

Communication

Work with members of the team and key stakeholder to investigate the causes of any variance from plan/delivery targets and contribute to the implementation of solutions.
Support the development of internal and external communications where required by regular contact with the teams, stakeholders and Communications team.
Responsible for preparation of correspondence andcomplex papers,as directed by Manager.

Financial and Physical Resources

Deliver against organisational objectives, achieving quality outcomes, prioritising own workload and working to tight deadlines.
Support and inform teams on the targeting of resources, monitoring spends, implementing, evaluating and delivery of plans by providing sophisticated, high quality information and analysis.
Continually strive for delivering project/function outcomes, value for money and greater efficiency.
Contribute to the financial delivery of the service ensuring it is cost effective and delivered on time.

People Management (as required)

Provide specialist training, advice and support on own role/responsibilities where necessary.
Support training and induction of new staff.
Responsible for team supervision.
Participate in the recruitment and selection process.

Information Management

Operate within and provide enhancements to current management information, reporting to enhance decision making processes.
Updating, maintaining, organise, gather and analyse information to predict/meet future organisational and team needs by identifying best practice.
Lead on development, implementation, monitoring and evaluation of new information systems.
Responsible for the development and maintenance of databases required for regular reports.

Research and Development

Actively supports and contributes to the development of key performance indicators for the successful assessment of performance.
Test and review new concepts, models, and practices.
Contributes to ensuring there are processes in place for spreading and sharing learning and outcomes.

Planning and Organisation

Contribute to strategic planning.
Support implementation of strategic modernisation/service improvement, public health, workforce or commissioning strategies and any associated action plans.
Contribute to the development of performance and governance strategies and the development and implementation of improvement programmes.
Contribute to the formulation of plans of up to three year and strategic direction within the team.
Deliver against objectives, achieving quality outcomes, prioritising own workload and working to tight deadlines.

Policy and Service Development

Proposes changes to own area, informing policy and making recommendations for other projects delivery.
Contribute to the review and development of existing information management systems.

Key Working Relationships

Required to maintain constructive relationships with a broad range of stakeholders.
Participate in relevant internal and external working groups/projects, services, and initiatives which may be highly complex, sensitive, political, and contain contentious information with the aim of providing information and analytical advice to the teams.
Communicate information, risks, issues and dependencies, including briefings and reports to project teams, sponsors and a range of internal and external staff.

You can find further details about the job, in the attached Job Description and other supporting documents.

If you like what you have read and think you have the skills and experience, we need then don't delay, apply today! We get lots of applications for our roles and so we sometimes have to close our posts early. Don't miss out!

Job description

Job responsibilities

Improving quality and outcomes

To support the provision of a GMTS programme that is clearly illustrative of its commitment to high quality Workforce, Training and Education provision for the NHS.
To work collaboratively across the NHS England, including integrating the National Directors portfolio.

Enabling patient and public involvement

To act as a champion for patients and their interests and involve the public and patients in the policy development and decision-making of the NHS England.
To ensure all public and patient contact with the office is of the highest professional standard.
To embed patient and public involvement within the NHS England at all levels of decision making.

Promoting equality and reducing inequalities

To uphold organisational policies and principles on the promotion of equality.
To create an inclusive working environment where diversity is valued, everyone can contribute, and everyday action ensure we meet our duty to uphold and promote equality.

Partnership and cross boundary working

To work effectively with all partners and across boundaries to support the effective provision of the GMTS programme.

Leadership for transformational change

To model a collaborative and influencing style of working, negotiating with others to achieve the best outcomes. Embedding this approach across the Directorate.

Using insight and evidence for improvement

To use data and insight to continually improve the approach to delivering the GMTS programme.

Developing an excellent organisation

To ensure health, safety and wellbeing of all staff within the department.
To ensure compliance with all confidentiality and governance requirements within the department.
To adhere to the NHS Managers Code of Conduct and any other relevant professional codes of conduct at all times.

Analytical/Judgemental

Undertake complex and detailed information analysis of specific projects/reports requiring high levels of concentration.
Update, maintain, organise, gather and analyse information to predict/meet future organisational and team needs by identifying best professional practice.
Monitor and evaluate risks and issues using a tracking mechanism to enable a proactive resolution and escalation processes.
Contribute to the information management of performance, taking a lead for specific projects.
Provide coordination of and participate in relevant meetings, reporting attendance and providing information advice and support where requested.

Communication

Work with members of the team and key stakeholder to investigate the causes of any variance from plan/delivery targets and contribute to the implementation of solutions.
Support the development of internal and external communications where required by regular contact with the teams, stakeholders and Communications team.
Responsible for preparation of correspondence andcomplex papers,as directed by Manager.

Financial and Physical Resources

Deliver against organisational objectives, achieving quality outcomes, prioritising own workload and working to tight deadlines.
Support and inform teams on the targeting of resources, monitoring spends, implementing, evaluating and delivery of plans by providing sophisticated, high quality information and analysis.
Continually strive for delivering project/function outcomes, value for money and greater efficiency.
Contribute to the financial delivery of the service ensuring it is cost effective and delivered on time.

People Management (as required)

Provide specialist training, advice and support on own role/responsibilities where necessary.
Support training and induction of new staff.
Responsible for team supervision.
Participate in the recruitment and selection process.

Information Management

Operate within and provide enhancements to current management information, reporting to enhance decision making processes.
Updating, maintaining, organise, gather and analyse information to predict/meet future organisational and team needs by identifying best practice.
Lead on development, implementation, monitoring and evaluation of new information systems.
Responsible for the development and maintenance of databases required for regular reports.

Research and Development

Actively supports and contributes to the development of key performance indicators for the successful assessment of performance.
Test and review new concepts, models, and practices.
Contributes to ensuring there are processes in place for spreading and sharing learning and outcomes.

Planning and Organisation

Contribute to strategic planning.
Support implementation of strategic modernisation/service improvement, public health, workforce or commissioning strategies and any associated action plans.
Contribute to the development of performance and governance strategies and the development and implementation of improvement programmes.
Contribute to the formulation of plans of up to three year and strategic direction within the team.
Deliver against objectives, achieving quality outcomes, prioritising own workload and working to tight deadlines.

Policy and Service Development

Proposes changes to own area, informing policy and making recommendations for other projects delivery.
Contribute to the review and development of existing information management systems.

Key Working Relationships

Required to maintain constructive relationships with a broad range of stakeholders.
Participate in relevant internal and external working groups/projects, services, and initiatives which may be highly complex, sensitive, political, and contain contentious information with the aim of providing information and analytical advice to the teams.
Communicate information, risks, issues and dependencies, including briefings and reports to project teams, sponsors and a range of internal and external staff.

You can find further details about the job, in the attached Job Description and other supporting documents.

Person Specification

Qualification

Essential

Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.

Desirable

Further training or significant experience in project management, financial management or supporting change management processes.

Knowledge and experience

Essential

Experience in communications and stakeholder management.
Workforce development knowledge and experience.

Desirable

A good understanding of the health and social care environment and roles and responsibilities within it.

Skills, capabilities and attributes

Essential

Clear communicator with excellent writing, report writing and presentation skills; capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences.
Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines.

Desirable

Problem solving skills and ability to respond to sudden unexpected demands.

Values and behaviours

Essential

Values diversity and difference and operates with integrity and openness.
Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others.

Desirable

Actively develops themselves and supports others to do the same.

Person Specification

Qualification

Essential

Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.

Desirable

Further training or significant experience in project management, financial management or supporting change management processes.

Knowledge and experience

Essential

Experience in communications and stakeholder management.
Workforce development knowledge and experience.

Desirable

A good understanding of the health and social care environment and roles and responsibilities within it.

Skills, capabilities and attributes

Essential

Clear communicator with excellent writing, report writing and presentation skills; capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences.
Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines.

Desirable

Problem solving skills and ability to respond to sudden unexpected demands.

Values and behaviours

Essential

Values diversity and difference and operates with integrity and openness.
Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others.

Desirable

Actively develops themselves and supports others to do the same.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

NHS England

Address

Any NHS England office

National

B2 4BJ

Employer's website

https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)

Employer details

Employer name

NHS England

Address

Any NHS England office

National

B2 4BJ

Employer's website

https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)