NHS England

Executive Assistant - New Hospital Programme

This job is now closed

Job summary

The post holder will work as part of a team delivering an efficient and effective Business Management Support Service to co-ordinate and support managers and staff in the delivery of their key programmes.

Key Accountabilities

Co-ordinating business
Efficient business support given to individuals and
Providing accurate data and information
Informing key stakeholders of business updates, progress and risks
Developing and maintaining comprehensive business plans
Promoting objectives and learning from business programmes

Please note that the reason for the fixed term of your contract is Maternity leave.

Main duties of the job

Act as the main point of contact with stakeholders on the management of relevant activities.
Organising and/or facilitating multi-disciplinary meetings where agreed and present on progress, ensuring that all actions are logged and followed up as
Support teams to ensure that the portfolio of tasks/activities is planned, managed and delivered effectively.
Support and inform the targeting of resources, monitoring, implementation and evaluation of the tasks/activities by providing high quality support including complex information and analysis, communications and stakeholder management.
Provide the main point of contact for the business task; lead on regular reporting with local / national teams', collate returns, undertake analysis, provide update briefings for directors, support evaluation of the programme and enable systems and processes for regional colleagues to share and learn from the outputs of the programme.
Manage / secretariat relevant meetings, including taking minutes / actions, collating papers and preparing agendas.
Ensure effective communication and stakeholder management with a range of organisations and individuals, researching and drafting correspondence and papers and ensuring the management of specific tasks, lead reporting and analysis across a range of specialties, functions and activities.
Support the development of internal and external communications where required by regular contact with the teams, stakeholders and Communications team

About us

On 2 October 2020, the Prime Minister confirmed the Government's commitment to build 40 Hospitals between now and 2030 and released £3.7bn of initial capital funding to support work on these between now and 2025. In addition, he announced an open competition for a further 8 schemes to be built by 2030. The total cost of the programme is estimated at over £20bn.The New Hospital Programme is in the Government's Major Projects Portfolio (GMPP) and is subject to processes and assurance led by the Infrastructure and Projects Authority. Acting upon IPA recommendations, the DHSC and NHSE/I are establishing a programme approach and mobilizing a joint programme level delivery capability, to:

Effectively manage the schedule of hospital builds within market and resource constraints, to time, quality and cost.
Engage with supply chain partners over the long term and incentivise those partners against delivery of outcomes across the whole programme.

To deliver these projects, the Programme will need to tackle not just estate and building issues but will also need to work across the NHS to understand and develop new repeatable design components, new sustainability standards, evolve digital technologies, support new care and workforce models, develop healthcare planning capabilities and support developing regional and system wide approaches to location-based healthcare.

Date posted

10 July 2023

Pay scheme

Agenda for change

Band

Band 6

Salary

£35,392 to £42,618 a year

Contract

Fixed term

Duration

9 months

Working pattern

Full-time

Reference number

990-NHSE0507-LN

Job locations

Wellington House

133 - 155 Waterloo Road

London

SE1 8UG

Job description

Job responsibilities

Please refer to the attached Job description and person specification for full details of this role.

Job description

Job responsibilities

Please refer to the attached Job description and person specification for full details of this role.

Person Specification

Essential and Desirable

Essential

Educated to a degree level or equivalent level of experience of working at a similar level in specialist area.
Previous experience in business support.
Experience in communications and stakeholder management.
Experience of providing business support to senior managers and managing relationships between senior professionals.
Previous experience in similar role in a healthcare or public sector environment.
Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines.
Takes decisions on difficult and contentious issues where there may be several courses of action.
Ability to analyse and interpret information, pre-empt, and evaluate issues, and recommend an appropriate course of action to address the issues.
Problem solving skills and ability to respond to sudden unexpected demands.
Attention to detail combined with the ability to extract key messages from complex analysis
Skills for nurturing key relationships and maintaining networks.
Professional calm and efficient manner.
Demonstrate a strong desire to improve performance and make a difference by focusing on goals.
Adaptability, flexibility to work and ability to cope with uncertainty and change.
Fosters good working relationships and values difference.

Desirable

Comprehensive knowledge of project management and/or health information systems development.
Workforce development knowledge and experience.
A good understanding of the health and social care environment and roles and responsibilities within it.

Person Specification

Essential and Desirable

Essential

Educated to a degree level or equivalent level of experience of working at a similar level in specialist area.
Previous experience in business support.
Experience in communications and stakeholder management.
Experience of providing business support to senior managers and managing relationships between senior professionals.
Previous experience in similar role in a healthcare or public sector environment.
Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines.
Takes decisions on difficult and contentious issues where there may be several courses of action.
Ability to analyse and interpret information, pre-empt, and evaluate issues, and recommend an appropriate course of action to address the issues.
Problem solving skills and ability to respond to sudden unexpected demands.
Attention to detail combined with the ability to extract key messages from complex analysis
Skills for nurturing key relationships and maintaining networks.
Professional calm and efficient manner.
Demonstrate a strong desire to improve performance and make a difference by focusing on goals.
Adaptability, flexibility to work and ability to cope with uncertainty and change.
Fosters good working relationships and values difference.

Desirable

Comprehensive knowledge of project management and/or health information systems development.
Workforce development knowledge and experience.
A good understanding of the health and social care environment and roles and responsibilities within it.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Certificate of Sponsorship

Employer details

Employer name

NHS England

Address

Wellington House

133 - 155 Waterloo Road

London

SE1 8UG

Employer's website

https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)

Employer details

Employer name

NHS England

Address

Wellington House

133 - 155 Waterloo Road

London

SE1 8UG

Employer's website

https://www.england.nhs.uk/about/working-for/ (Opens in a new tab)